HOLIDAY INN AIRPORT HOTEL

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1 HOLIDAY INN AIRPORT HOTEL Plaine Magnien ENVIRONMENTAL IMPACT ASSESSMENT Chapter 6: Environment Monitoring Plan 6.1 Introduction Environment Monitoring Plan (EMP) plays a vital role in safeguarding the environment and ensures that the Promoters and all Contractors and subcontractors including Consultants, understand the potential environmental risks arising from the implementation of the project. Environmental monitoring, mitigation programme and the project implementation arrangements are addressed in this section. The main objectives of the Environmental Monitoring Programme include: To provide a database from which the environmental impacts of the project can be assessed; To provide an early indication should any of the environmental control measures or practices fail to achieve the acceptable standards; To monitor the performance of the project and the effectiveness of mitigation measures; To determine project compliance with regulatory requirements, standards and government policies; To take remedial action if unexpected problems or unacceptable impacts arise. 6.2 Scope of the Environmental Monitoring Programme The scope of the EMP shall include inter alia: To identify and resolve environmental issues and other functions that may arise during the construction and operational phases; To implement water quality, air quality and noise impact monitoring programme during the operational phase; To check and quantify the Construction Contractor's as well as the Hotel Operator's overall environmental performance, implement action plans and recommend and implement remedial actions; To conduct regular reviews of monitored data as the basis for assessing compliance with defined criteria and to ensure that necessary mitigation measures are identified, designed and implemented; To assess and interpret all environmental monitoring data to ascertain whether environmental control measures and practices are functioning in accordance to specifications; To manage and liaise with all stake holders (residents of the surrounding areas,, local authorities, business operators, etc.) concerning any environmental issues during the construction phase; Conduct formal and informal site visits during the Construction and operation phases to assess adherence of the concerned parties to the mitigation measures as set out in the EIA report.

2 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page Environmental Reporting During Construction Phase The Promoters will appoint an Environmental Liaison Officer (ELO) during the Construction Phase of the Project. The ELO will work closely with the Construction Contractor and ascertain that all mitigating measures identified in the EIA report and forming part of the works contract are observed. The ELO will report directly to the Project Management Team (PMT) and will also liaise with the Authorities and all concerned parties. The PMT will be responsible for issue of instructions to the Construction Contractor to rectify any non-compliance as a contractual requirement. The ELO will submit monitoring reports to PMT during the construction phase During Operational Phase During the operation phase, the ELO shall be a member of the Hotel Management Technical Team and will be responsible for all environmental matters pertaining to the day to day operation of the hotel. The main responsibilities and duties of the ELO include, inter alia: To monitor and evaluate the effectiveness of mitigation or control measures in achieving environmental protection; To carry out and monitor environmental awareness within the hotel personnel; To establish and promote good relations with local communities (industrial, residential, etc.) on matter pertaining to environmental protection; To prepare and submit reports regularly to Top Management; and To submit environmental reports to enforcement agencies in conformity with local regulations. 6.4 Environmental Action Plan Several measures have been incorporated already in the Project for the protection of the environment and duty of care; these are summarised in Table The Promoters commit themselves to the actions as specified in Table 6.4.1, within the specified deadlines, and declare that the resources specified below have been allocated. 6.5 EMP at Construction Phase With reference to the foregoing, the Environmental Monitoring Process can be planned as described hereunder in Table EMP at Operation Phase With reference to the foregoing, the Environmental Monitoring Process recommended for the Project in its Operation Phase can be planned as described hereunder in Table

3 Table 6.4.1: Environmental and Social Action Plan Issues Tasks Target Completion Date Renewable Energy Investigate the use of a central solar power system for the supply of electricity for outdoors/indoors lighting Final Project Appraisal by Promoters Energy Management Incorporate energy saving equipment in the project. Install heat recovery on the chillers and heat pumps for Before start of hotel hot water supply Operation Solid Waste Management Implementation of a solid waste separation will entail the sorting out of different waste fractions for recycling Before start of hotel purposes. Contract agreements should be formalised with different waste recyclers similar to the composting. Operation Wastewater management Design report for wastewater treatment plant to be submitted to WMA for approval prior to plant installation. On obtention of the EIA licence Wastewater management Install wastewater treatment plant consisting of primary, secondary and tertiary treatment to ensure that project effluent conforms to effluent quality as identified in the EIA report and in conformity to environmental standards. Before start of hotel Operation Standby generator Flue Gas Emissions Noise Diesel Storage Install chimney for disposal of gaseous emissions Install gas filters to remove any PM from gaseous emissions before release to atmosphere Install noise attenuation canopy on the generator set Verify that the room for the standby generators are sound proofed. Adopt anti-vibration mounts, sound deadening casings and silencers for noisy machinery such as stand by generator. Construct diesel storage tanks with high quality welds, high tensile bolts, impervious fire screens and bunded area equivalent to 110% capacity of storage tanks. Provide sprinklers, fire hose, emergency isolating valve and automatic shut-off valves. Provide automatic pressure monitoring, alarms and control, leakage detection and alarm. Before start of hotel Operation Before start of hotel Operation Before First diesel Loading Chemicals Management Develop a chemical management programme incorporating a hazardous risk management plan in conformity Before first delivery of with local regulations and international guidelines. chemicals. Safety Develop emergency response plan, incorporating guidance for communication with local authorities Before hotel operation Environmental Management A Tree Preservation Plan to be developed before construction work begins. The plan should address the recommendations made in this report: Before Hotel Construction works start. Environmental Management Establish environmental management unit Before hotel operation Environmental Monitoring Commission on site laboratory unit equipped with all testing equipment for chemical, physical and bacteriological quality for the potable water storage and distribution network and wastewater treatment plant (WWTP). Before hotel operation

4 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page 70 Table 6.4.1: Environmental and Social Action Plan (cont.) Issues Tasks Target Completion Date Environmental Monitoring Undertake daily monitoring of key parameters for treated effluent quality entering and leaving the WWTP. At Start of hotel operation Environmental Monitoring Undertake an annual monitoring of particulate, smoke, Nox, CO 2 and SO 2 discharged from the standby At Start of hotel operation generators. Environmental Monitoring Undertake twice annual monitoring of noise produced by the hotel. At Start of hotel operation Environmental Monitoring SME Development Provide annual monitoring report on environmental, safety and social matters to the Department of Environment. Identify SME opportunities in the supply chain including the recycling industry Every year after hotel operation During Project Implementation

5 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page 71 Table 6.5.1: Environmental Monitoring Plan at Construction Stage ACTIVITY REQUIREMENTS PROCEDURE RESPONSIBILITY General: For Hotel Development Contractual Obligations EIA report and additional information as well as the EIA licence shall form part of all works and supply tenders. Design Team/Client s Representative A. Site Establishment & Clearance Following handing over, the Site Plan detailing the layout of Site A.1. Site Plan facilities such as access points, temporary ablution and sanitary Contractor's Representative facilities, stockpiling areas, storage of hazardous materials if any, earthmoving equipment, temporary technical yard A.2.Responsibility for All contractors and sub-contractors will be made responsible for their Workforce respective workforce in particular inasmuch as Health and Safety Rules & Regulations are concerned. Site shall be properly fenced and its access controlled The boundary A.3. Fencing of the site should be clearly delineated; any activity outside the Site boundary should be permitted only if authorised by the Project Manager, or his representative. Furthermore with respect to the environmental components of FIDIC, the code of conduct on site should be monitored strictly. Sign posts will have to be erected clearly indicating sensitive zones as well as speed limits within the Site. A.4. Heavy vehicle routes The heavy vehicle routes shall be identified. A.5. Services provision An estimate of daily potable and construction water requirements shall be provided for the duration of the Construction Period Likewise for electricity consumption Temporary ablution and sanitary facilities, appropriate waste containers shall be provided A.6. Removal of vegetation and others Removal of vegetation and others (boulders, soil, etc.) shall be executed as per instructions of the Engineer or Contractor's Representative. Trees identified for removal on account of building location shall be identified and submitted to the Forestry Section of the Ministry of Agro-Industry and Fisheries for administrative clearance. Client s Representative

6 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page 72 Table 6.5.1: Environmental Monitoring Plan at Construction Stage (Continued) ACTIVITY REQUIREMENTS PROCEDURE RESPONSIBILITY Reuse and Recycle of Use materials A.7 Demolition Wastes Invite Bids from local entrepreneurs (SME) for the reuse/recycle of demolition components such as windows, electrical units, pipe Contractor's Representative works etc. This will eliminate the impacts associated with their disposal. Reuse of demolition rubbles from the existing building These rubbles will be crushed, compacted and reused as filled materials for the creation of construction platforms for the buildings. The location of the areas identified for the reused of the demolition rubbles shall be identified in details on a plan. B. Materials Management C. Waste Management B.1. Stockpiled Material B.2. Hydrocarbon & Hazardous Wastes C.1 Domestic and Construction Solid Waste C.2. Sanitary facilities Areas for the stockpiling of imported materials such as sand, topsoil, basalt aggregates must be carefully chosen to avoid interfering with or contaminating Site drainage under rain storms. Contractor's Representative Stockpiled topsoil, sand and spoils shall not be taller than 2m, covered or regularly dampened to avoid nuisance from wind born dust Hazardous material shall be stored in a demarcated area, fenced and of restricted access. All hydrocarbon containers shall be stored within a suitable reinforced-concrete area surrounded by a containment (bunded) wall to a capacity of at least 110% of that of the containers. The Site is to be kept free of litter at all time. Food leftovers shall be packed in bins to be hauled by a nominated Solid Waste Operator. Construction wastes shall be stored in a demarcated area protected -Dittofrom rain to prevent leachate running pending haulage to an approved disposal site (e.g., Mare Chicose Landfill). Adequate toilet facilities shall be provided. These facilities should be connected to the existing septic tanks with the Engineer s approval.

7 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page 73 Table 6.5.1: Environmental Monitoring Plan at Construction Stage (Continued) D. Mitigating Dust/PM emissions E. Noise Abatement F. General D.1 Screening of Work Zones Containment of dust/pm plumes from excavation work sites shall be efficiently abated / contained by: an appropriate screen of Geotextile Material frequent spraying D.2 Cement Silos Cement necessary for the construction works shall be stored in appropriate cement silos designed for minimal migration of cement dust The Contractor shall organise his staff mobilised on Site so that no E.1 Working Schedules noise-generating Site activity takes place beyond the prescribed -Dittoworking time, on rest days and public holidays E.2 Silenced Plant The Contractor shall ensure that all plant on site is properly muffled The Contractor shall from time to time perform SPL measurements on E.3 Measurement of SPL Site and if necessary in the neighbourhood, and take all necessary -Dittomeasures to comply with Noise Level regulations The nominated Representative of the Contractor shall submit monthly F.1. EMP Reports reports to the Environmental Liaison Officer who will verify the -Dittoinformation Complaints received regarding the construction activities on Site that relate to the Environment shall be recorded in a special designated F.2. Complaints received register and the response noted with the date and the action taken. This record shall be submitted with the monthly EMP report and be available for inspection by the regulatory authorities. Public Roads which shall be maintained free from any spills of F.3. Maintenance of Public construction materials at all times. Roads

8 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page 74 Table 6.6.1: Environmental Monitoring Plan at Operation Stage ACTIVITY REQUIREMENTS PROCEDURE RESPONSIBILITY Hazardous material such as lead accumulators, refrigerants shall be stored and A.1. Hazardous Material serviced in a demarcated area, fenced and of restricted access. Hotel Operator A. Materials Management A.2. Diesel Supply & Storage Diesel for the standby generators shall be brought to Site in tankers as supplied by the local Petrol Distributor. It shall be stored in Diesel tanks with all safety features. The tanks shall be located within a suitable reinforced-concrete area surrounded by a containment (bunded) wall to a capacity of at least 110% of that of the tanks. A regular diesel material balance shall be kept to equate supply to usage and detect all losses from the storage tanks. A.3. Chemicals Storage All chemicals shall be stored in a locked area Regular stock-taking shall be carried out for the chemicals. B.1. Solid Waste Solid wastes from the Hotel shall be sorted and kept in separate bins. Compostable waste will be collected on site by Compost Plant operator as per agreement. Plastic, pet bottles, aluminium cans, glass bottles, waste papers etc, shall be collected by recyclers through contract agreements. Hotel Operator/ Recyclers/Solid Waste Operator B. Waste Management Fermentable wastes stored in a dedicated cold room and well as other non recyclable wastes shall be collected by a nominated solid waste Operator and sent to Mare Chicose Landfill B.2. Hazardous Wastes from the Technical Yard All hydrocarbon wastes - used oil from electro-mechanical equipment, diesel tank sludge, 'oily waters', shall be removed by the nominated Diesel Supplier team qualified for such tasks for safe disposal Hotel Operator/Selected Contracting Diesel supplier B.3. Disposal of Excess sludge from WWTP Excess sludge from WWTP to be collected and disposed of by a Service Provider registered with the Wastewater Management Authority Hotel Operator/Selected Service Provider -

9 EIA Airport Hotel Ltd- Development of Holiday Inn Airport Hotel at Plaine Magnien Page 75 C: Environmental Monitoring Table 6.6.1: Environmental Monitoring Plan at Operation Stage (contd.) ACTIVITY REQUIREMENTS PROCEDURE RESPONSIBILITY (a) Internal Laboratory C.1.Water Quality from wastewater treatment plant C.2. Verification of Quality of underground water C.3. Noise (a) Day to day monitoring of key parameters such as COD, ammonia, TSS, ph, conductivity, flow for raw and treated effluent. (b) Monthly physico-chemical tests on treated effluent Samples of underground water from the borehole BH548 in the vicinity of site to be analysed once every six months. (a) Technical Yard: at 1m and 6m from the fixed noise source. Twice per year (b) Inside and outside STP Plant. Twice per year (c) Other Equipment: ventilation fans, pumps, etc. 1m and 6m from the fixed noise source. Twice per year (d) Off-site Impacts: Measurements will be undertaken at the nearest noise sensitive receiver (boundary wall) when all hotel plant activities operating at full duty. Measurements will be conducted at a distance of 1m from the nearest part of the building façade at a height approximately 1.2m above ground or at a height that has the least obstructed view of the operational activity in relation to the receiver. Twice per year. Measurements will be conducted twice per day, once during the day time and once during the night time period. (b) Selected Contracting Laboratory Selected Contracting Laboratory Hotel Operator C.4. Performance of standby generator General maintenance and operational tests. Once every week. Hotel Operator D. General D.1. EMP Reports Monthly report covering all environmental issues, monitoring, etc. including evaluation of all measurements carried out. Complaints received regarding operation activities and related to the Environment shall be recorded in a special designated register and D.2. Complaints received the response noted with the date and the action taken. This record shall be submitted with the monthly EMP report and be available for inspection by the regulatory authorities. Plant Environmental Liaison Officer Plant Environmental Liaison Officer