PRETREATMENT & SOURCE CONTROL & COLLECTIONS CONCISE CONTACT LIST IN CASE OF EMERGENCY SSO

Transcription

1 PRETREATMENT & SOURCE CONTROL & COLLECTIONS CONCISE CONTACT LIST IN CASE OF EMERGENCY SSO February 2018

2 Chain of Communication for Reporting SSO As of Sep SSO EVENT REPORTED TO IEUA ON CALL Collections System Operator COLLECTIONS SYSTEM SUPERVISOR MANAGER OF O&M PT & SC SUPERVISOR REQUEST MUTUAL AID (IF NECESSARY) FIELD PERSONNEL ENVIRONMENTAL COMPLIANCE CONTAINMENT FIX PROBLEM CLEAN-UP MITIGATE FIELD REPORT COMPLIANCE OFFICER ENTERS REPORT INTO CIWQS NOTIFY OTHER AGENCIES* MAINTENANCE PREVENTATIVE MEASURES SSO CERTIFICATION BY LEGALLY RESPONSIBLE OFFICIAL *More in Appendix 1-2 for Monitoring, Reporting and Notification requirements. More in Appendix 6-1 for Sanitary Sewer Overflow Uniform Response Guidance Plan J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 2

3 SSO RESPONSE FLOWCHART SPILL REPORTED TO IEUA IS SPILL WITHIN IEUA SERVICE AREA? NO DOCUMENT CONTACT PHONE No. & NAME REFER TO RESPONSIBLE AGENCY COMPLETE INCIDENT REPORT YES NOTIFY IEUA STAFF TO INVESTIGATE REQUEST ADDITIONAL INFORMATION NO IS SPILL LOCATED BY STAFF? YES FALSE ALARM PREPARE FIELD REPORT IS SPILL FROM IEUA INFRASTRUCTURE? NO SPILL FROM PRIVATE LATERAL? YES YES COLLECT SAMPLE NOTIFY MANAGERS OF P&EC AND PTSC NO CONTAIN SPILL / RELIEVE PROBLEM CLEAN SPILL NOTIFY AND INVOKE MUTUAL AID IF POSSIBLE, CONTAIN SPILL UNTIL ADDITIONAL RESOURCES ARRIVE YES NEED ADDITIONAL RESOURCES? NO CONTAIN SPILL / RELIEVE PROBLEM ASSESS DAMAGE TO PROPERTY INFORM RISK MANAGEMENT PREPARE FIELD REPORT INFORM PRIVATE PROPERTY OWNER OF RESPONSIBILITY TO RELIEVE PROBLEM COMPLETE INCIDENT REPORT CONTAIN SPILL / RELIEVE PROBLEM NOTIFIY OTHER IMPACTED AGENCIES OF INCIDENT CLEAN UP & DISINFECT AREA & SAMPLE DOCUMENT ALL ACTIVITIES SSO FIELD REPORT TO SUPERVISOR CALCULATE SPILL VOLUME & PREPARE FINAL REPORT EVALUATE RESPONSE & IMPLEMENT NECESSARY IMPROVMENTS NOTIFY REGULATORY AGENCIES OF INCIDENT J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 3

4 Table 1 - IEUA Emergency Cell Phone Contact List for SSO Sewer Collections On-Call Collections System Operator (951) Ken Monfore Deputy Mgr. of Maintenance (909) kmonfore@ieua.org Chander Letulle Mgr. of O&M - South (909) cletulle@ieua.org Randy Lee Exec. Mgr. of Ops/AGM (909) rlee@ieua.org Operations Planning & Environmental Resources FIRST CALL: (951) Rocky Welborn Chief Plant Operator (909) rwelborn@ieua.org Scott Oakden Deputy Mgr. of Ops -South (909) soakden@ieua.org Chander Letulle Mgr. of O&M - South (909) cletulle@ieua.org Rick Mykitta Mgr. of O&M North rmykitta@ieua.org Randy Lee Exec Mgr. of Ops/AGM (909) rlee@ieua.org Pietro Cambiaso Supervisor Environmental Compliance & Energy (909) pcambiaso@ieua.org Bonita Fan Senior Environmental Resources Planner - Regulatory Compliance (909) (Office) bfan@ieua.org Craig Proctor Source Control / Environmental Resources Supervisor cproctor@ieua.org Sylvie Lee Manager of Planning & Environmental Resources (909) slee@ieua.org HR: Safety Claudia Neighbors Safety Officer (951) cneighbors@ieua.org Tony Arellano Safety Analyst (909) aarellano@ieua.org Martin Pinon Interim Manager of Human Resources mpinon@ieua.org LAST UPDATED ON 2018/02/05 NOTE: FOR EACH DEPARTMENT, CALL FROM TOP TO BOTTOM UNTIL CONTACT IS MADE. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 4

5 Table 2 - Member Agencies Emergency Contact List for SSO AGENCY/PERSON TO CALL (SEQUENTIALLY) BUSINESS HOURS AFTER HOURS CELL PHONE EMERGENCY City of Chino (On-Call) (Police) Public Works Services Manager (Kurt Powell) Street Supervisor (Vince Ledesma) Maintenance Lead Worker (Joe Alex Cavalier) City of Chino Hills (On-Call) (Police) Public Works Department (Mark Wiley, Water and Sewer Manager) Operations Supervisor (Olson Childress) Public Works Department (Richard Gutierrez) City of Fontana (On-Call) (Police) Utilities Supervisor (Todd Heagstedt) Work: Cell: Public Works Manager (Keith Kramer) Work: Cell: City of Montclair (On-Call) Work: Cell: (Police) Environmental Manager (Nicole demoet) Work: Cell: Public Works Superintendent (Xavier Mendez) City of Ontario (On-Call) (24/7) Utilities Supervisor (Andy Marquez) Utilities Operation Manager (Don Meyer) Utilities Operations Division Manager (Tom O Neill) City of Upland (On-Call) (Police) Water Distribution Supervisor (Jeremy Gendreau) Work: Cell: Environmental Quality Admin. (Harrison Nguyen) Work: Cell: Director Public Works Operations (Rosemary Hoerning) Work: Cell: Cucamonga Valley Water District (On-Call) (24/7) Construction & Maintenance Superintendent (Robert Koczko) Sewer Maintenance Foreman (VACANT) Water Maintenance Foreman (Patrick Milroy) Jurupa Community Services District* (On-Call) (24/7) Sewer Systems Supervisor (Jim Payfer) Wk: x174 Cell: (Pager) Sewer Maintenance Foreman (Luke Matson) Cell: (Pager) Sewer Operations Manager (Dan Ducasse) Wk: x154 Cell: JCSD On-Call Duty Operator Cell: (Pager) Source Control Supervisor (Marce Billings) Wk: x173 Cell: *Jurupa Community Services District is a member of the Mutual Aid Agreement, but not a RCA member. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 5

6 Table 3.1A - Agencies to be notified for Category 1 SSO > 1,000 gallons and reaches surface water Agency Phone / Notification Time Cal OES (800) Within 2 hours of becoming aware of the SSO and obtain a Cal OES Notification Control Number Submit Draft On-Line Report Within 3 business days after becoming aware of the SSO Certify On-Line Report Within 15 calendar days of SSO end date Table 3.1B - Agencies to be notified for Category 1 SSO < 1,000 gallons and reaches surface water Agency Phone / Notification Time No Cal OES notification for Category 1 SSOs that do not exceed 1,000 gallons Submit Draft On-Line Report Certify On-Line Report Within 3 business days after becoming aware of the SSO Within 15 calendar days of SSO end date Notes: Category 1 - Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee s sanitary sewer system failure or flow condition that: (A) Reach surface water and/or reach a drainage channel tributary to a surface water; or (B) Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond). Minimum Mandatory Information to be Included in DRAFT Category 1 SSO Report within 2 hours: 1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported. 2. SSO Location Name. 3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field. 4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 6

7 5. Whether or not the SSO reached a municipal separate storm drain system. 6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered. 7. Estimate of the SSO volume, inclusive of all discharge point(s). 8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain. 9. Estimate of the SSO volume recovered (if applicable). 10. Number of SSO appearance point(s). 11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described. 12. SSO start date and time. 13. Date and time the enrollee was notified of, or self-discovered, the SSO. 14. Estimated operator arrival time. 15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was called. 16. For spills greater than or equal to 1,000 gallons, the Cal OES control number. Minimum Mandatory Information to be Included in CERTIFIED Category 1 SSO Report In addition to all of the DRAFT information: 1. Description of SSO destination(s). 2. SSO end date and time. 3. SSO causes (mainline blockage, roots, etc.). 4. SSO failure point (main, lateral, etc.). 5. Whether or not the spill was associated with a storm event. 6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps. 7. Description of spill response activities. 8. Spill response completion date. 9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion. 10. Whether or not a beach closure occurred or may have occurred as a result of the SSO. 11. Whether or not health warnings were posted as a result of the SSO. 12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall be selected. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 7

8 13. Name of surface water(s) impacted. 14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected. 15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected. 16. Description of methodology(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered. 17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 8

9 Table 4 - Agencies to be Notified for Category 2 SSO> 1,000 gallons and does not reach surface water Agency Phone / Notification Time No Cal OES notification for Category 2 SSOs Submit Draft On-Line Report Certify On-Line Report Within 3 business days after becoming aware of the SSO Within 15 calendar days of SSO end date Notes: Category 2 - Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee s sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly. Minimum Mandatory Information to be Included in DRAFT Category 2 SSO Report 1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported. 2. SSO Location Name. 3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field. 4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure. 5. Whether or not the SSO reached a municipal separate storm drain system. 6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered. 7. Estimate of the SSO volume, inclusive of all discharge point(s). 8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain. 9. Estimate of the SSO volume recovered (if applicable). 10. Number of SSO appearance point(s). 11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described. 12. SSO start date and time. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 9

10 13. Date and time the enrollee was notified of, or self-discovered, the SSO. 14. Estimated operator arrival time. Minimum Mandatory Information to be Included in CERTIFIED Category 2 SSO Report In addition to all of the DRAFT information: 1. Description of SSO destination(s). 2. SSO end date and time. 3. SSO causes (mainline blockage, roots, etc.). 4. SSO failure point (main, lateral, etc.). 5. Whether or not the spill was associated with a storm event. 6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps. 7. Description of spill response activities. 8. Spill response completion date. 9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion. 10. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 10

11 Table 5 - Agencies to be notified for Category 3 SSO < 1,000 gallons and does not reach surface water Agency Phone / Notification Time No Cal OES notification for Category 3 SSOs Certify On-Line Report Within 30 calendar days of the end of the month in which the SSO occurred Notes: Category 3 - All other discharges of untreated or partially treated wastewater resulting from an enrollee s sanitary sewer system failure or flow condition) Minimum Mandatory Information to be Included in CERTIFIED Category 3 SSO Report 1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported. 2. SSO Location Name. 3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field. 4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure. 5. Whether or not the SSO reached a municipal separate storm drain system. 6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered. 7. Estimate of the SSO volume, inclusive of all discharge point(s). 8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain. 9. Estimate of the SSO volume recovered (if applicable). 10. Number of SSO appearance point(s). 11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described. 12. SSO start date and time. 13. Date and time the enrollee was notified of, or self-discovered, the SSO. 14. Estimated operator arrival time. 15. Description of SSO destination(s). J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 11

12 16. SSO end date and time. 17. SSO causes (mainline blockage, roots, etc.). 18. SSO failure point (main, lateral, etc.). 19. Whether or not the spill was associated with a storm event. 20. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number. J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 12

13 Table 6 - Other Regulatory Agencies Contact List (If Required) AGENCY PHONE CRITERIA California Department of Fish and Wildlife (909) Sewage spill impacts or threatens state water. California Highway Patrol Department of Transportation (CALTRANS) Department of Water Resources Orange County Emergency Management Agency (OCEMA) Riverside County Flood Control and Water Conservation District San Bernardino County Environmental Management Group Department of Health Services San Bernardino County Flood Control District Orange County Water District Normally contacted by Cal OES (909) (866) (909) Call Cal OES (800) (714) Fax: (714) Tel: (951) Fax: (951) (909) (909) Tel: (714) Fax: (714) Sewage spill occurs within their jurisdictional boundaries. Sewage spill affects a state highway. Sewage spill threatens to contaminate or otherwise disrupt the operation of the State Water Project. Sewage spill impacts the storm drain system in Orange County. Sewage spill impacts the storm drain system. Sewage spill occurs in San Bernardino County that is a public health and safety hazard. Sewage spill impacts the storm drain system. Sewage spill discharges into Prado Basin (via tributary creeks) or the Santa Ana River J:\Groups\EC\WDR & SSMP-MRP\SSMP versions\ssmp (Ver Apr updates)\working folder\concise Contact List In Case of Emergency SSO Draft (Appx 2-1_Feb-2018).docx Page 13