SMALL MS4 ANNUAL REPORT FORM. Page 1. State of Ohio Environmental Protection Agency

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1 ANNUAL REPORT FORM State of Ohio Environmental Protection Agency SMALL MS4 Instructions for completing this form: OHQ requires that this form be used when submitting annual reports. You may request approval to use your own reporting format. Annual Reports are due annually on or before April 1 st. Complete the form and sign and date the certification statement below. If more space is needed than is provided, identify within the provided space that Attachment A, B, C, etc. has been attached. If an item of the form is not applicable for your program (such as street sweeping), fill in N/A in the space provided. Don t include attachments such as brochures, newspaper clips, sign-in sheets, etc. related to your program with this form. You only need to summarize these within this report. These records must be filed and will be needed during program audits. When complete, submit this Annual Report form to the following address: Ohio Environmental Protection Agency Division of Surface Water Storm Water Program Small MS4 P.O. Box 1049 Columbus, Ohio Small MS4 Annual Report for Year: 2011 Ohio EPA Facility Permit Number: 3GQ00088*BG Name of MS4: Geauga County and Others Primary Contact: Robert L. Phillips, PE, PS Title: Geauga County Engineer Mailing Address: 470 Center Street, Bldg. 4 City: Chardon Zip Code: County: Geauga Telephone Number: Address: rphillips@co.geauga.oh.us Include or attach a Table of Organization. Indicate who (name and contact information) is responsible for overall management and implementation of your program, and if different, each minimum control measure of your program. Identify how development and implementation across multiple positions, agencies and departments occur. Also, identify any Memorandum of Understandings (MOUs) or other such agreements that exist. See Attached I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware that there are significant penalties for submitting false information, including possibility of fine and imprisonment for knowing violations. Print Name: Print Title: Signature: Date: Page 1

2 State of Ohio Environmental Protection Agency PUBLIC EDUCATION & OUTREACH Estimate Your Permit Area s Total Population: 15,249 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience % of Target Audience Reached Summary of Results Effective ( or No) Adult Education Programs: Storm Water, Phase 2, and You Series Provide at least one General Education Program to the Phase 2 Communities Household Habits for Healthy Waters (Household Hazardous Waste Management around the Home) Make the Most with Compost Program Residents <1% 17 attendees 30 attendees Rain Barrels 101 Offer one program to provide general information to the Phase 2 Communities Rain Barrels 101 (informative program on use of rain barrels) Residents <1% 20 attendees Northeast Ohio Storm water Training Council (NEOSWTC) Programs Geauga County Phase 2 Communities attend at least one program and all programs advertised As a member of NEOSWTC provide NPDES Phase 2 programs relevant to communities, engineers, developers and contractors within the Phase 2 Area Local government workers, contractors, developers and engineers <40% Post Construction Practices for Public Roadway Projects 1 attendee MCM #6 Training 3 attendees LID Storm water Workshop 8 attendees Youth Education Programs: School Programs Minimum of 12 programs to schools within the Phase 2 Area Non-point source pollution prevention and protection of our environment School children Over 20 programs were presented reaching over 675 children in NPES Phase 2 Communities Envirothons Minimum one Phase 2 school participate Envirothon estuaries, aquatics, soils, wildlife, forestry High School Students <5% 20 students within the Phase 2 community participated Quad County Training Envirothon, and Area 2 Envirothon Page 2

3 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience % of Target Audience Reached Summary of Results Effective ( or No) Articles, Brochures and Publications: Feature Articles and News Releases Article published in at least one media source, and available to all residents within Phase 2 area via newspapers or internet Understanding Storm Events Compost/Lasagna Gardens Winter Watersheds Practices to Reduce Flooding Residents <20% Articles sent to all local newspapers, Phase 2 community websites, radio and TV stations and ed to list. Greenscaping Gardening One news release published in a local paper General non-point source pollution and storm water including: Residents <20% News releases published over 10 times over the course of the year. Rain Barrels Household Habits for Healthy Waters Program Compost Program Back Porch Tumblers for Sale Brochures Household Habits for Healthy Waters Steer Clear of Pollution Brochures to accompany Banners created and distributed to all local government offices and public events It s Not Hard to Have a Healthy Yard Storm Water Spread it Out, Slow it Down and Soak It In Residents <20% All brochures created to accompany banners and distributed over 1000 brochures. Watershed Runoff Rundown Page 3

4 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience % of Target Audience Reached Summary of Results Effective ( or No) Publication Maintenance Provide numerous publications on nonpoint source pollution and prevention, proper construction BMPs, and riparian setbacks Continual stocking and updating as necessary of brochures on non-point source pollution and prevention, proper construction BMPs, and riparian setbacks at public locations Residents <1% All township halls, SWCD office display and other miscellaneous displays stocked with current brochures and publications Internet and Social Media: Website Minimum 500 hits total on webpage pertaining to storm water, nonpoint source pollution, low impact development, rain barrels, erosion and sediment control etc. What is storm water and nonpoint source pollution and alternative storm water management practices, best management practices? Residents 10% Rain Barrels 1704 Hits Education Prgrms Hits Construction BMPs 669 hits NPDES 170 Hits Publications 379 Hits Rain Gardens 107 Hits Riparian Setbacks 96 Hits Storm water 157 Hits Social Media - Facebook Create Facebook page and post Phase 2 programs Phase 2 Programs Subscribers/friends 100% 39 subscribers Displays and Events: Nature Arts Festival Residents see rain barrels and their uses Rain barrel uses and ways to make them creative Residents <40% 2545 people attended Geauga County Fair Minimum 1000 people come through and view booth Healthy Habits for Healthy Waters Residents <20% Over 10,000 people came through booth Page 4

5 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience % of Target Audience Reached Summary of Results Effective ( or No) Banners Storm Water Displays 10 banners displays setup From the Upper Reaches to Lake Erie s Beaches: A Banner Year for Nonpoint Source Pollution Solutions - Clean storm water starts at home - Steer clear of pollution - It s not hard to have a healthy yard - Storm water - spread it out, slow it down and soak it in - Watershed runoff rundown Residents <5% Banners displayed at 17 locations throughout the Phase 2 Area all year. Other Delivery Mechanisms: Rain Barrels for Sale Make available for purchase Rain Barrels Encourage the use of rain barrels through the ease and availability through the GSWCD Residents <1% Sold 9 rain barrels Rain Garden Plants for Sale Make available for purchase Rain Garden plants Encourage the installation of rain gardens through the ease and availability of plants through the GSWCD Residents <1% Sold 2 Rain Garden Kits Compost Bins for Sale Make available for purchase Backyard Composting Tumblers Encourage composting through the ease and availability of backyard compost tumblers through the GSWCD Residents <1% Sold 2 composters Page 5

6 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience % of Target Audience Reached Summary of Results Effective ( or No) Welcome Wagon Packets, Chester and Russell Township Provide information packet to new homeowners about proper management of your septic, well and ways homeowners can prevent nonpoint source pollution New resident outreach on nonpoint source pollution and prevention New Homeowners 100% Packets given to all new homeowners in Russell (42) and Chester (83) Townships Page 6

7 PUBLIC EDUCATION & OUTREACH Summarize activities you plan to undertake during the next reporting cycle. BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience Estimate of People Participate Summary of Planned Activities Proposed Schedule Adult Education Programs: Storm Water, Phase 2, and You Series Provide at least one General Education Program to the Phase 2 Communities Healthy Yards (& Healthy Homes) theme featuring: Composting Lawn Care Backyard Conservation Garden Tour Hazardous Wastes Residents <1% Educational Events: Make the Most with Compost Program Household Habits for Healthy Waters (household hazardous waste) Healthy Yard Garden Tour with various stops Complete in 2012 Rain Barrels 101 Offer one program to provide general rain barrel information to the Phase 2 Communities Rain Barrels (informative program on use of rain barrels) Residents <1% General rain barrel overview including options, set-up demo, and maintenance Complete in 2012 Northeast Ohio Storm water Training Council (NEOSWTC) Programs Participate and assist the NEOSWTC to advertise and offer at least one training program to Geauga County Phase 2 communities Proper implementation of elements of NPDES Phase 2 Permit Local government, engineers, developers and contractors 5 One workshop advertised for local governments, engineers,developers and contractors Complete in 2012 Youth Education Programs: School Programs Minimum of 12 programs to schools within the Phase 2 Area Nonpoint source pollution prevention and protection of our environment School children 20% Over 12 programs reaching over 250 children in just NPDES Phase 2 Communities Complete in 2012 Envirothons Assist at least one Phase 2 Area school in Envirothon competition and help implement events 2012 Theme: Nonpoint Source Pollution and Low Impact Development Junior High and High School students <1% Assist with resources and planning of Quad County, Area 2, State, and North American competitions Complete in 2012 Page 7

8 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience Estimate of People Participate Summary of Planned Activities Proposed Schedule Articles, Brochures and Publications: Feature Articles and News Releases 3 articles that provide information about nonpoint source pollution or storm water will be available to all residents in Phase 2 Also 3 general nonpoint source pollution and storm water news releases will be submitted. Articles: 1. Geauga County s consolidated Storm water Management Plan 2. Household Hazardous Waste 3. Healthy Yards to correlate with garden tour Plus general nonpoint source pollution and storm water news releases. Residents <5% Three articles will be written and sent to newspapers, posted on Phase 2 community websites, featured in newsletters, and ed to and community lists. Also, at least 3 general news releases will be submitted over the course of the year. Complete in 2012 Publication Maintenance Provide numerous publications on nonpoint source pollution and prevention, household habits for healthy waters, proper construction BMPs, and riparian setbacks Nonpoint source pollution prevention, household habits for healthy waters, proper construction BMPs, and riparian setbacks Residents <1% Continue to stock township halls, SWCD office display and other miscellaneous displays with current brochures and publications Ongoing throughout reporting cycle Internet and Social Media: Website Minimum 500 hits total on webpage pertaining to storm water, nonpoint source pollution, low impact development, rain barrels, erosion and sediment control etc. Ensure all Phase 2 communities have a storm water page or link to our page What is storm water and nonpoint source pollution and alternative storm water management practices, best management practices? Residents <1% Continue to update website with current information for the public Work with communities to update their websites. Ongoing throughout reporting cycle Social Media - Facebook Notification of all educational events Educational event notification and awareness Residents <1% All events and information posted on Facebook Ongoing throughout reporting cycle Page 8

9 BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience Estimate of People Participate Summary of Planned Activities Proposed Schedule NEOPIPE (Northeast Ohio Public Information and Public Involvement) Website NEOPIPE with Geauga SWCD as a member Provide link to NEOPIPE website on Geauga website What is storm water and nonpoint source pollution and alternative storm water management practices, best Management practices? Residents <1% Continue to update website with current information for the public Ongoing throughout reporting cycle Geauga Business Online Incubator Advisor 1 thread posted and respond to questions as applicable. Permits required when doing construction in Geauga County Businesses <1% Post thread on construction permit requirements and respond to questions as applicable. Ongoing throughout reporting cycle Displays and Events: Geauga County Fair Minimum of 5,000 people view and engage in displays at booth Rain Barrel Yard Art and Healthy Yards theme featuring: Composting Lawn Care Backyard Conservation Residents 2-3% Fair booth displays showing storm water management using unique landscaping & gardening practices. Displays will contain interactive components (Quiz Box, quiz, or scavenger hunt). Complete in 2012 Nature Arts Festival Minimum of 1,500 people view display Rain Barrel Yard Art Campaign and storm water management practices Residents <1% Display showcasing 2012 rain barrels and storm water management Complete in 2012 Page 9

10 State of Ohio Environmental Protection Agency BMP (mechanism) & Responsible Party Measurable Goal Theme or Message Target Audience Estimate of People Participate Summary of Planned Activities Proposed Schedule Clean SW Starts at Home Banners Storm Water Displays It s Not Hard to Have a Healthy Yard Set up 8 banners displays in Phase 2 Communities throughout the year Steer Clear of Pollutants Watersheds and the Rundown on Runoff Spread It Out, Slow It Down, Soak It In Residents <1% Banners displayed at various locations throughout the Phase 2 Area and rotated quarterly. Ongoing throughout reporting cycle Other Delivery Mechanisms: Welcome Wagon Packets, Chester Township and Russell Township Provide information packet to new homeowners about proper management of septics, water wells and ways to prevent nonpoint source pollution New resident outreach on nonpoint source pollution and prevention New Homeowners <1% Packets given to all new homeowners in Russell and Chester Townships. Will strive to increase distribution in other Phase 2 communities. Ongoing throughout reporting cycle Compost Bins for Sale Make available for purchase Backyard Composting Tumblers Encourage composting through the ease and availability of backyard compost tumblers through the GSWCD Residents <1% Composters available for purchase by the public Ongoing throughout reporting cycle Rain Barrels for Sale Make available for purchase Rain Barrels Encourage the use of rain barrels through the ease and availability through the GSWCD Residents <1% Rain Barrels available for purchase by the public Ongoing throughout reporting cycle Page 10

11 PUBLIC INVOLVEMENT/PARTICIPATION BMP (Activity) & Responsible Party Measurable Goal Theme or Message Target Audience % of Target Audience Reached Summary of Results Effective ( or No) Adult Education Programs: Storm Water, Phase 2, and You Series Provide at least one General Education Program to the Phase 2 Communities Household Habits for Healthy Waters (Household Hazardous Waste Management around the Home) Make the Most with Compost Program Residents <1% 17 attendees Made alternative cleaners for the home. 30 attendees Made lasagna compost demonstration site at park Teacher Education Programs Host two education workshops showcasing the natural resources of the Lake Erie Basin and how to protect them Promotion of storm water management, watershed health and NPS pollution solutions to area teachers and educators Northeast Ohio Teachers <1% Phase 2 Area Total 17 teachers Field trips, presentations and activities that will provided an in-depth look at the natural wonders and resources of the Lake Erie Watershed and how to protect it for long term sustainability Youth Education Programs: Stream Quality Monitoring To actively engage families located in Phase 2 Area in stream quality monitoring with a minimum of 10 people participating. Assessing the quality of our streams Residents <1% Monitored 8 streams throughout the county with over 51 children and adults. Other Delivery Mechanisms: Rain Barrel Yard Art Campaign 10 Rain Barrels decorated, advertised in local papers and purchased Alternative storm water management around your home using rain barrels Residents 100% Newspaper advertised all 7 painted rain barrels. Barrels were displayed for 2 months across Phase 2 area. Bids received on all barrels and all barrels sold. Page 11

12 State of Ohio Environmental Protection Agency BMP (Activity) & Responsible Party Household Hazardous Waste Collection Days Geauga County Engineer & Geauga-Trumbull Solid Waste District Measurable Goal Theme or Message Target Audience Hold at least one Household Hazardous Waste Collection and Appliance Collection per year Proper disposal of household hazardous wastes and appliances Residents % of Target Audience Reached 100% reached unknown how many from each area Summary of Results Two events held in the Spring 4/9/2011 & County Engineers Yard Tire Collection > 6250 Tires Household Hazardous waste 80,587 Pounds Appliances 11 tons E-Waste 44,554 pounds Effective ( or No) Public Meetings Geauga County Engineer (Geauga County Storm water Taskforce) Meet at least 1 time per year to discuss current activities and next reporting cycle goals Collaboration of various activities to meet Minimum Control Measures Local Government Officials 15 1 meetings held throughout year Storm water survey follow-up Results published on website and in a news paper as a news release Assessing residents knowledge of storm water issues Residents 100% Reached with the ability to see results on website and in the newspaper Results of survey published on website and in newspapers. Compared with same survey responses from 2004 to assess knowledge. Fair Display Minimum 1000 people come through and interact with quizzes and quiz board. Healthy Habits for Healthy Waters Residents <20% 2 interactive components to engage people and test their knowledge of household hazardous waste and healthy waters was present and utilized by nearly everyone that passed through. 1) An electric quiz box that people could test their knowledge 2) Short paper quiz Page 12

13 PUBLIC INVOLVEMENT/PARTICIPATION Summarize activities you plan to undertake during the next reporting cycle. BMP (Activity) & Responsible Party Measurable Goal Theme or Message Target Audience Adult Education Programs: SW, Phase II, and You Series Teacher Workshops Youth Education Programs: Provide at least one General Education Program to the Phase 2 Communities Host two education workshops showcasing the natural resources of the Lake Erie Basin and how to protect them Healthy Yards (& Healthy Homes) theme featuring: Composting Lawn Care Backyard Conservation Garden Tour Hazardous Wastes Promotion of storm water management, watershed health and NPS pollution solutions to area teachers and educators Residents <1% Northeast Ohio Teachers Estimate of People to Participate <1% Phase 2 Area - 20 teachers Summary of Planned Activities Educational Events: Make the Most with Compost Program Household Habits for Healthy Waters (household hazardous waste) Healthy Yard Garden Tour with various stops Field trips, presentations and activities that will provide an in-depth look at the natural wonders and resources of the Lake Erie Watershed and how to protect it for long term sustainability Proposed Schedule Complete in 2012 Complete in 2012 Stream Quality Monitoring To actively engage families located in the Phase 2 Urbanized Area in Stream Quality Monitoring with a minimum of 10 people participating Assessing the quality of our streams Residents <1% Monitor streams at least 10 different times with MYC (Millennium Youth Conservationists) group Complete in 2012 Other Delivery Mechanisms: Rain Barrel Yard Art Campaign 6 Rain Barrels decorated, advertised in local papers and purchased Alternative Storm water management around your home using rain barrels Residents 100% Reached and the ability to read results in newspaper or on website Advertise barrels in newspapers. Display for 2months across Phase 2 area. Bids received on all and all barrels sold. Complete in 2012 Page 13

14 BMP (Activity) & Responsible Party Measurable Goal Theme or Message Target Audience Household Hazardous Waste Collection Days Geauga County Engineer & Geauga-Trumbull Solid Waste District Public Meetings Geauga County Engineer (Geauga County Storm water Taskforce) Hold at least one Household Hazardous Waste & Appliance Collection per year Meet at least 1 time per year to discuss current activities and next reporting cycle goals Proper disposal of household hazardous wastes and appliances Collaboration of various activities to meet Minimum Control Measures Residents Local Government Officials Estimate of People to Participate 100% Reached those that need to attend 10 Summary of Planned Activities Events to be held 4/21/2012 and 5/12/2012 at the Geauga County Engineers Road Garage 1 meetings held throughout year Proposed Schedule Complete in 2012 Complete in 2012 Page 14

15 ILLICIT DISCHARGE DETECTION & ELIMINATION (IDDE) BMP & Responsible Party Ordinance or Other Regulatory Mechanism Point of Sale/Nuisance complaints BMP & Responsible Party Storm Sewer System Map BMP & Responsible Party HSTS Mapping and List Geauga County Health District BMP & Responsible Party IDDE Plan Geauga County Health District BMP & Responsible Party Dry-Weather Screening of Outfalls Total # of Outfalls 798 Measurable Goal Utilize existing sewage regulations and procedures implemented by the Geauga County Health District Measurable Goal All Outfalls in MS4 area mapped and updated as necessary. Measurable Goal Create a list and map of locations of all off-lot discharging systems currently on file Measurable Goal Identify agency to test dry weather outfalls Determine process to implement plan Measurable Goal Completed ( or No) Completed ( or No) Cite Local Code(s) Being Used (If available, web link for code(s)) SewageRegulations.pdf ORC Summary of Activities or Updates Summary of Results or Activities All properties follow these regulations No new outfalls added this year. Partially Completed ( or No) Completed ( or No) Completed ( or No) Summary of Activities or Updates Database and map created of all off-lot discharging septic systems where paper files currently exist. Summary of Activities or Updates Health Department through its sewage rules and Point of Sale Inspection program ensure that all septics are evaluated and meet current standards before transfer or sale of home # of point of sale inspections = 50 Chester, 26 Russell, 42 Bainbridge # permits issued to install a replacement HSTS system = 32 Chester, 7 Russell, 6 Bainbridge # of Outfalls Screened # of Dry-Weather Flows Identified Effective ( or No) Effective ( or No) Effective ( or No) Effective ( or No) # Of Illicit Discharges: Effective ( or No) Identified* Eliminated Bainbridge Township Chester Township Complete dry weather screening of outfalls Unknown at this time N/A at this time Russell Township Geauga County Engineer Totals included in respective twp Totals included in respective twp *Include an attachment which provides schedules for elimination of illicit connections that have been identified but have yet to be eliminated. Page 15

16 ILLICIT DISCHARGE DETECTION & ELIMINATION (IDDE) Summarize activities you plan to undertake for the next reporting cycle. BMP & Responsible Party Measurable Goal Summary of Planned Activities Proposed Schedule Ordinance or Other Regulatory Mechanism Geauga County Health Department Utilize existing sewage regulations and procedures implemented by the Geauga County Health District including Point of Sale and Nuisance complaints Continue to implement current Geauga County Household Sewage Regulations & Nuisance complaint procedure in ORC Ongoing throughout reporting cycle. Storm Sewer System Map Incorporate all Post Construction BMP s and storm sewer system (ditches) on map and continue to add new outfalls as necessary. Begin mapping of Post-Construction BMPs and actual storm sewer system (Ditches) on map. Completed by December HSTS Mapping and List Geauga County Health District IDDE Plan Field check remaining off-lot systems within Phase 2 Urbanized Area All new home sales most pass current sewage rules before transfer or sale of home. If illicit discharge is found through dry-weather screening or through a nuisance complaint process. Field work will be done to add the offlot system to existing database and map. Complete field work to map all off-lot HSTS within urbanized area where no information is available in paper files. Continue to implement Point of Sale program and updating home sewage treatment systems that don t meet requirements. Complete by December Complete by December Ongoing throughout reporting cycle. Geauga County Health District and Geauga County Department of Water Resources Test all reconfirmed dry-weather outfalls against OEPA standards, if standards not met turn over to Geauga County Health Department where investigation will follow the Nuisance Complaint Procedures. Any other nuisance complaints that are received will be compared to dry-weather outfalls to assist in isolate problem areas. Test all reconfirmed dry-weather outfalls against OEPA standards, if standards not met turn over to Geauga County Health Department where investigation will follow the Nuisance Complaint Procedures ORC Track septic complaints and compare to dry weather flow outfalls to isolate problem areas and come up with solution to resolve. Complete by December Complete by December Commit procedures to written document Procedures to handle dry-weather outfalls as a result of a failing septic system or a permitted off-lot discharging system are established. Complete by December Dry-Weather Screening of Outfalls Bainbridge Township Chester Township Russell Township Confirmation of all dry-weather outfalls that were found. Reevaluate all dry-weather outfalls that were found to confirm they are dry-weather outfalls Each township and County Engineer conduct dry-weather screening of outfalls where flows were identified and try to locate source. Complete by December 2013 Complete by December 2013 Geauga County Engineer Page 16

17 CONSTRUCTION SITE RUNOFF CONTROL BMP & Responsible Party Ordinance or Other Regulatory Mechanism BMP & Responsible Party Sediment and Erosion Control Requirements Measurable Goal Update existing Geauga County Water Management and Sediment Control (WMSC) Regulations as necessary Measurable Goal County WMSC Regulations meet standards of the Ohio EPA Construction General Permit Completed ( or No) Completed ( or No) Cite Local Code(s) Being Used (If available, web link for code(s)) Geauga County Water Management and Sediment Control Regulation pdf Standards Being Used Geauga County Water Management and Sediment Control Regulations based on Ohio EPA General Construction Permit Summary of Results or Activities Update completed and adopted in 2009 incorporated new 2008 Ohio EPA Construction General Permit requirements Summary of Results or Activities Updated and adopted in 2009 to meet Ohio EPA Construction General Permit Standards Effective ( or No) Effective ( or No) BMP & Responsible Party Measurable Goal Completed ( or No) Received Complaints Followed-Up On Summary of Results or Activities Effective ( or No) Complaint Process Method to Track Complaints 1 1 All complaints being tracked within Complaint module in USP Tracking System for Construction Sites BMP & Responsible Party Site Plan Review Procedures Measurable Goal All sites disturbing >1 acres or <1 acre and part of a larger common plan of development have approved WMSC Plan Completed ( or No) # of Applicable Sites Requiring Plans 31 sites within Phase 2 communities of Bainbridge, Russell, and chester Twp 17 of the 31 sites are actually within the Phase 2 Urbanized Area (UA) # of Plans Reviewed Summary of Results or Activities 39 plan reviews (some sites required multiple reviews) 22 plan reviews on the 17 sites within the Phase 2 UA All required sites received a plan review prior to construction within the Phase 2 UA. Effective ( or No) BMP & Responsible Party Measurable Goal Completed ( or No) Site Inspections Performed # of Applicable Sites # Performed Avg. Frequency Summary of Results or Activities Effective ( or No) Site Inspection Procedures All sites inspected at least once a month 52 sites within Phase 2 Communities of Bainbridge Russell and Chester Twp 24 of those 52 sites are actually within the Phase 2 UA 474 inspections in Phase 2 communities of Bainbridge Russell and Chester Twp 192 of the 474 inspection were on the 24 sites within the Phase 2 UA 1x every 2 weeks Sites are regularly inspected at least once every two weeks when the ground is not frozen or snow-covered. Page 17

18 BMP & Responsible Party Enforcement Procedures Measurable Goal Utilize enforcement available within the WMSC Regulations Completed ( or No) Violations # of Violation Letters # of Enforcement Actions 1 Violation instances within Phase 2 communities of Bainbridge, Russell and Chester Twp and was located within the Phase 2 UA *Include an attachment which identifies applicable sites within your jurisdiction for this reporting period. No sites required legal action Summary of Results or Activities Sites came into compliance with NOV letter or in some cases letters from the Prosecutor. Effective ( or No) Page 18

19 CONSTRUCTION SITE RUNOFF CONTROL Summarize activities you plan to undertake during the next reporting cycle. BMP & Responsible Party Measurable Goal Summary of Planned Activities Proposed Schedule Ordinance or Other Regulatory Mechanism Continue to utilize Geauga County Water Management and Sediment Control (WMSC) Regulations and update as necessary to ensure minimum standards of Ohio EPA NPDES Permit OHC00003 are being met. Continue to implement regulations for all proposed construction projects and review regulation for effectiveness On-going throughout the reporting cycle Sediment and Erosion Control Requirements Continue to utilize Geauga County Water Management and Sediment Control (WMSC) Regulations and ensure standards meet Ohio EPA recommendations Continue to implement regulations for all proposed construction projects and review regulation for effectiveness On-going throughout the reporting cycle Complaint Process Record all complaints through new module in Urban Site Tracking (USP) tracking program. Follow-up on all complaints within 5 working days. Utilize tracking system to address all complaints On-going throughout the reporting cycle Site Plan Review Procedures Review and approve 100% of all applicable sites through WMSC Regulations. Review and approve 100% of all applicable sites through WMSC Regulations. On-going throughout the reporting cycle Site Inspection Procedures All active sites inspected at least once a month during the construction phase. All active sites inspected at least once a month during the construction phase. On-going throughout the reporting cycle Enforcement Procedures Utilize enforcement procedures as outlined in WMSC Regulations to secure compliance as necessary. Review procedures with Prosecutor and utilize as necessary to gain compliance where sites are in non-compliance. On-going throughout the reporting cycle Page 19

20 POST-CONSTRUCTION STORM WATER MANAGEMENT IN NEW DEVELOPMENT AND REDEVELOPMENT BMP & Responsible Completed Cite Local Code(s) Being Used Measurable Goal Party ( or No) (If available, web link for code(s)) Ordinance or Other Regulatory Mechanism BMP & Responsible Party Post-Construction Requirements Update as necessary Measurable Goal Completed ( or No) Geauga County Water Management and Sediment Control Regulations, Amended s pdf Structural and/or Non-Structural Standards Being Used Summary of Results or Activities pdate completed and adopted in 2009 incorporated new Construction General Permit requirements Summary of Results or Activities Effective ( or No) Effective ( or No) Geauga County Engineer & Geauga County Planning Commission - All sites disturbing 1 acre or more incorporate Post- Construction BMPs All new subdivisions enter into Drainage Maintenance District with the County All options available in the Ohio EPA Construction General Permit are being utilized. Any alternatives must get prior approval from the Ohio EPA per WMSC Regulations. Geauga County Subdivision Regulations and Geauga County Subdivision Construction Regulations All proposed construction sites incorporating structural and/or nonstructural standards as required Bainbridge and Russell Township Bainbridge and Russell Township Riparian Setback Zoning Resolution Non-Structural -- Riparian setbacks required on all new construction projects in these townships through their zoning codes. BMP & Responsible Party Site Plan Review Procedures Measurable Goal - All sites disturbing 1 acre or more incorporate Post- Construction BMPs Completed ( or No) # of Applicable Sites Requiring Post-Const. BMPs 4 in Phase 2 Township 1 in Urbanized area # of Plans Reviewed Summary of Results or Activities 7 in Phase 2 Township 2 in Urbanized area (1 site could have multiple reviews) Only one(1) proposed construction sites was located within the Phase 2 Urbanized Area one Post Construction BMP designed and installed Effective ( or No) BMP & Responsible Party Measurable Goal Completed ( or No) Site Inspections Performed # Performed Avg. Frequency Summary of Results or Activities Effective ( or No) Site Inspection Procedures Upon completion of construction final site inspection conducted with requirement of submittal of as-built - Long-term inspection conducted once every 3 years 1 site 3 BMPs 2 sites in UA inspected due to known concern. Regular inspection conducted once every 3 yrs. Urbanized area will be done in During Construction once every 2 weeks as part of inspection of entire site Final - Once upon completion of construction Once every 3 yrs Final Inspection and As-built for construction received for 4 sites in Phase 2 Urbanized Area. Page 20

21 BMP & Responsible Party Measurable Goal Completed ( or No) Violations # of Violation Letters # of Enforcement Actions Summary of Results or Activities Effective ( or No) Enforcement Procedures Utilize enforcement procedures within Geauga County Water Management and Sediment Control Regulations 0 0 No Violations cited for the Urbanized Areas this year. BMP & Responsible Party Measurable Goal Completed ( or No) # of Sites Requiring Plans/Agreements # of Plans Developed/Agreements in Place Summary of Results or Activities Effective ( or No) Long-Term O&M Plans/Agreements Geauga County Engineer Inspection & Maintenance Agreements filed in Recorders office and copy in for all applicable sites Drainage Maintenance District required for all subdivisions No Sites Completed yet 1 3 BMPs Sites still under construction. Agreements not signed, notarized and recorded until construction project complete. 1 All sites within the Phase 2 Urbanized Areas where construction is completed have agreements signed, notarized and recorded in the Geauga County recorders office. Page 21

22 POST-CONSTRUCTION STORM WATER MANAGEMENT IN NEW DEVELOPMENT AND REDEVELOPMENT Summarize activities you plan to undertake for the next reporting cycle. BMP & Responsible Party Measurable Goal Summary of Planned Activities Proposed Schedule Ordinance or Other Regulatory Mechanism Current adopted Geauga County Water Management and Sediment Control Regulations will be annually reviewed and updates made as necessary to keep compliant with Ohio EPA NPDES Permit OHC As projects are proposed and submitted to the County the Regulations will continue to be utilized. On-going throughout the reporting cycle. Post-Construction Requirements, Geauga County Engineer, Geauga County Planning Commission Bainbridge, Chester and Russell Townships Current adopted Geauga County Water Management and Sediment Control Regulations will be annually reviewed and updates made as necessary to keep compliant with Ohio EPA NPDES Permit OHC Incorporate current Drainage Maintenance District Requirements and pursue ability to bring old subdivisions in and incorporating its mandatory use for non-subdivision projects Alternative non-structural post-construction requirements will be pursued at township zoning level. As projects are proposed and submitted to the County the Regulations will continue to be utilized. Review parking codes and research alternative parking codes that can be enforceable on the long-term through township zoning. On-going throughout the reporting cycle. Completed by December Site Plan Review Procedures Review all proposed construction sites that meet applicability within the Geauga County Water Management and Sediment Control Regulations Review and determine compliance for all applicable proposed construction projects. On-going throughout the reporting cycle. Site Inspection Procedures Perform final inspection and obtain as-built on all construction sites with applicable postconstruction storm water management. Inspect all Post-Construction Storm water management BMPs at least once every three years. All as-builts obtained before issuing final inspection approval and recorded and scanned in USP database. Inspect all sites once per year if on the schedule for the three year rotation. Record within USP database. On-going throughout the reporting cycle. Enforcement Procedures Utilize enforcement procedures as stated in Geauga County Water Management and Sediment Control Regulations Implement enforcement procedures if voluntary compliance cannot be achieved. On-going throughout the reporting cycle. Page 22

23 BMP & Responsible Party Measurable Goal Summary of Planned Activities Proposed Schedule Long-Term O&M Plans/Agreements and Geauga County Engineer Obtain recorded copy of maintenance agreements for completed projects and scan and enter into USP database. Look into Drainage Maintenance District requirement for private projects rather than private Inspection & Maintenance Agreements with private owners. Obtain recorded copy of maintenance agreements for completed projects and scan and enter into USP database. Have either a process in place to require all private projects to enter into a Drainage Maintenance District either with or County or a reason why it cannot be done. On-going throughout the reporting cycle. Complete by December Geauga County Engineer Continue to Utilize existing Drainage Maintenance District for Subdivisions As Subdivisions are proposed require Drainage Maintenance District as outlined Subdivision Regulations On-going throughout the reporting cycle. Page 23

24 POLLUTION PREVENTION/GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS BMP & Measurable Completed Responsible Topic(s) Targeted Audience Goal ( or No) Party # of Employees Attended Summary of Activity Effective ( or No) Employee Training Program Road Superintendant for Geauga County, Bainbridge Twp, Chester Twp and Russell Twp Complete one Training Program - Only Chester Twp Road Dept Good Housekeeping Practices CD and overview of Storm water Pollution Prevention Plan for operations SPCC Controlling Oil CD Training Program Road Dept Employees of Geauga County Engineer, Bainbridge Twp, Chester Twp and Russell Twp Chester Twp Road Department Viewed CD showing overview of Good Housekeeping Practices at Municipal Operations and review of the Geauga County Storm Water Pollution Prevention Plan Viewed CD SPCC Controlling Oil List of Municipal Facilities Subject to Program O&M Procedures Developed for Facilities ( or No) # of Facility Inspections Performed Frequencies of Such Inspections Facility SWPPP for all Facilities listed Geauga County None Gea Cty Gea Cty N/A Gea Cty N/A Bainbridge Twp Road Department and Settlers Park Bainbridge Twp Bainbridge Twp 2 Bainbridge Twp 1x/yr Chester Twp Road Department, Town Hall, Police Station, and Fire Station Chester Twp Chester Twp 4 Chester Twp Quarterly Russell Twp Town Hall, Road Department, Fire Station, Bus Garage and Police Department Russell Twp Russell Twp 5 Summarize Maintenance Activities and Schedules Summarize Activities Performed Geauga Cty Regular ditching as needed to Geauga County - ditches as needed and reseed bare areas remove sediments followed by seed/mulch and matting as needed Bainbridge Twp - clean ditches as needed and reseed bare areas Bainbridge Twp Regular ditching as needed to remove sediments followed by seed/mulch MS4 and matting as needed Maintenance Chester Twp clean ditches as needed and reseed bare areas Chester Twp Regular ditching as needed to remove sediments followed by seed/mulch and matting as needed Russell Twp clean ditches as needed and reseed bare areas Russell Twp 3x/yr Russell Twp Regular ditching as needed to remove sediments followed by seed/mulch and matting as needed Page 24

25 Procedures Developed ( or No) Gea Cty Geauga County N/A for facilities Document Amounts of Wastes Properly Disposed Disposal of Wastes Bainbridge Twp Chester Twp Bainbridge Twp 530 gallons of used oil/antifreeze/gas pumped out and removed by Petroliance LLC. AKE Laboratory Inc. pumped out and removed 2000 gallon water/oil separator trap. Used parts cleaner, brake parts cleaner and oils separator cleaned out and removed by Kwik Kleen once every other month removed 25 gallons. Chester Twp Used oil not removed in 2011 repairs were mostly outsourced do to reduction in workforce. Used parts cleaner, brake parts cleaner and oils separator cleaned out and removed by Kwik Kleen Russell Twp Russell Twp Safety Kleen pumped and cleaned water/oil separator trap and removed 1437 gallons one in gallons of waste oil picked up by PetroLiance. Covered ( or No) Tons Used Summarize Measures Taken to Minimize Usage Geauga County but Geauga Cty - Geauga County 1:2 salt and cinder mix. (Only apply on hills, intersections and curves) N/A 340 Road Salt Bainbridge Twp Bainbridge Twp Bainbridge Twp 50/50 salt and cinder mix on roads without catch basins. (Only apply on hills, intersections and curves) Chester Twp Chester Twp 816 Chester Twp Mix salt with 25-40% ice grit and a liquid called Ice Bite that decreases the need for reapplications. (Only apply on hills, intersections and curves) Russell Twp Procedures Developed ( or No) Geauga County Russell Twp 466 Gallons Used Geauga Cty 0 Russell Twp 50/50 salt and cinder mix. (Only apply on hills, intersections and curves) Geauga County no pesticide or herbicide usage in 2011 Summarize Measures Taken to Minimize Usage Pesticide & Herbicide Usage Bainbridge Twp Chester Twp Bainbridge Twp 0 Chester Twp 0 Bainbridge Twp no pesticide or herbicide usage in 2011 Chester Twp no pesticide or herbicide usage in 2011 Russell Twp Procedures Developed ( or No) Russell Twp 58 Pounds Used Russell Twp Contracted out to licensed applicator - TRC Landscaping Summarize Measures Taken to Minimize Usage Geauga County Geauga Cty 0 Geauga County No fertilizer usage Fertilizer Usage Bainbridge Twp Chester Twp Bainbridge Twp Chester Twp - 0 Bainbridge Twp Only fertilizing ball fields at park. Chester Twp No fertilizer usage Russell Twp Russell Twp 1350 Russell Twp No fertilizer usage Page 25

26 Street Sweeping Flood Management Projects Procedures Developed ( or No) Geauga County Bainbridge Twp Chester Twp Russell Twp None Document Amount of Material Collected and Properly Disposed Geauga County 12 tons hauled back to County materials storage yard and recycled. Bainbridge Twp no sweeping Chester Twp only curb and gutter roads swept (20 yards of debris) by Reilly Sweeping, mostly small stone and cinders from snow & ice removal operations. Material dumped in dumpsters that were picked up by PennOhio Corp and disposed at Central Waste Inc. in Alliance. Russell Twp no sweeping Summarize any New or Existing Flood Management Projects that were Assessed for Impacts on Water Quality Page 26

27 POLLUTION PREVENTION/GOOD HOUSEKEEPING FOR MUNICIPAL OPERATIONS Summarize activities you plan to undertake for the next reporting cycle. BMP & Responsible Party Measurable Goal Summary of Planned Activities Proposed Schedule Employee Training Program Road Superintendants for Geauga County, Bainbridge, Chester and Russell Townships All employees of government facilities subject to program trained on good housekeeping measures Utilize CD Training Program & attend NE Ohio Storm water Training Council program for owners of MS4s. Complete by 12/31/2012 MS4 Maintenance Geauga County Engineer, Bainbridge Twp, Chester Twp & Russell Twp Road Superintendents Disposal of Wastes Geauga County Engineer, Bainbridge Twp, Chester Twp & Russell Twp Road Superintendents Road Salt Geauga County Engineer, Bainbridge Twp, Chester Twp & Russell Twp Road Superintendents Pesticide & Herbicide Usage Geauga County Engineer, Bainbridge Twp, Chester Twp & Russell Twp Road Superintendents Fertilizer Usage Geauga County Engineer, Bainbridge Twp, Chester Twp & Russell Twp Road Superintendents Street Sweeping Geauga County Engineer, Bainbridge Twp, Chester Twp & Russell Twp Road Superintendents Personnel trained on uniform policy across all entities for proper ditching, restabilization methods and ditch waste disposal Personnel trained on uniform policy across all entities for proper ditch waste disposal, and facilities hazardous waste maintenance and disposal Personnel trained on uniform policy across all entities for proper salt usage, tracking and minimization Personnel trained on uniform policy across all entities for proper pesticide & herbicide usage and its minimization. Also requirements for 3 rd party to be attached to contracts. Personnel trained on uniform policy across all entities for proper fertilizer usage and its minimization. Also requirements for 3 rd party to be attached to contracts. Personnel trained on uniform policy across all entities for street sweeping procedures including proper disposal policies and reporting. All personnel trained on policy and utilizing. Complete by 12/31/2012 All personnel trained on policy and utilizing. Complete by 12/31/ 2012 All personnel trained on policy and utilizing. Complete by 12/31/ 2012 All personnel trained on policy and utilizing. Complete by 12/31/ 2012 All personnel trained on policy and utilizing. Complete by 12/31/ 2012 All personnel trained on policy and utilizing. Complete by 12/31/ 2012 Flood Management Projects Geauga County Engineer and If any projects proposed ensure they meet Ohio EPA Water quality standards. Evaluate to ensure standards are met. Ongoing Page 27

28 PROPOSED CHANGES TO YOUR SWMP (IF ANY) Summarize any proposed changes to your SWMP, including changes to any BMPs or any identified measurable goals that apply to the program elements. If you fail to satisfy measurable goals for the reporting year, please explain why. MCM 4 Secondary confirmation of dry-weather outfall detection will be completed by the end of Unable to complete due to other commitments by parties doing inspections. VARIANCES GRANTED (IF ANY) Identify and summarize any variances granted under your storm water program. N/A Page 28

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