Environment, Health and Safety Guidelines For Moving Downtown

Transcription

1 Environment, Health & Safety Services Jacobs School of Medicine and Biomedical Sciences Environment, Health and Safety Guidelines For Moving Downtown 220 Winspear Ave., Buffalo, NY Office: (716) Fax: (716) Service Request Line: (716)

2 Environment, Health & Safety Services EHS Contact Information JSMBS Move Move Coordinator & Hazardous Materials and Chemicals Anthony Oswald Biological Materials David Pawlowski Radioactive Materials Jeff Slawson General Laboratory Safety Carol Schmeidler Or Brian Foti Winspear Ave., Buffalo, NY Office: (716) Fax: (716) Service Request Line: (716)

3 JSMBS Reagent Chemical Move to Downtown UB EHS contact: Tony Oswald, Hazardous Materials Manager; Alternate contact: Josh Snyder; Tony or Josh will be the point of contact for all EH&S related questions including those concerning UB Radiation Protection Services. The below applies to the movement of chemicals and chemical related materials only. Under no circumstances are any chemicals, controlled substances or like materials to be moved from the South campus in private vehicles. Specific State and Federal regulations do not allow this; these materials must be shipped properly and by qualified staff. In some cases, USDOT shipping papers are required; additionally chemicals will need to be properly packed and segregated according to compatibility. UB EHS has the expertise for this task and will oversee the chemical move. EH&S responsibilities/tasks: Supply totes/boxes for transport of reagent chemicals. Packing of totes will be based on compatibility. EH&S will provide guidance on which chemicals can be packed together. Any shipping paperwork required such as Bill of Lading (BOLs) will be the responsibility of EH&S. EH&S will assign personnel to drive the vehicles between campus locations, unload the totes, and then deliver them to the new location at JSOM. EH&S will also move nitrogen dewars as requested. Expect EHS to be able to move average of 4-6 PIs per week. Schedule can be mutually agreed upon between SOM and EH&S based on EHS staff availability, vehicle availability, EH&S workload, etc. -4 Freezers and refrigerators to be transported by professional movers. However, if they contain hazardous materials/samples, these are to be removed and transported by UB EH&S. Coolers will be provided. SOM PI SOM Department responsibilities/tasks: Lab groups must provide UB EH&S with chemical inventories of ALL chemicals/hazardous materials to be moved at least 2-3 weeks prior to your scheduled move. EH&S will then review list and provide packing guidelines according to compatibility. EH&S will meet with each PI/lab group individually to explain how to correctly pack chemicals according to hazard class and compatibility. Each PI/lab group will be responsible for packing chemicals into EH&S supplied totes/boxes based supplied compatibility guidelines. SOM will determine PI order of move and provide a weekly or bi-weekly list to the EH&S Hazardous Materials Manager; the move will proceed based on that order. Any requests for changes in the order must be made to and approved by SOM move coordinator. The number of totes is limited. PIs will be asked to unpack totes in a reasonable time frame so they can be reused for next lab group. Other containers such as cardboard boxes, etc. may be utilized if previous approval granted by EH&S.

4 Prior to each PI vacating labs on the South Campus, all hazardous wastes and unwanted chemicals must be removed. They must be identified, labeled and a pick up request form submitted to EH&S prior to or at the same time as the move. No hazardous waste/chemicals are to be left behind at the old location. Chemical move may not occur if this is not done. All labs posted for radiation must be closed out prior to move. EH&S can coordinate this process.

5 SOM Chemical Inventory Form Instructions: List the chemicals in your lab that you plan to move Downtown PI Name: Room#: Page of Chemical Name Container Size Number of Containers Amount (oz, lbs, etc.) Physical Form (Liquid, solid, gas) Questions? Call EH&S at Return for to EH&S, 220 Winspear Ave, South Campus by January 31, 2012

6 JSMBS Microorganism/Biological Material Move from South Campus to Downtown UB EHS contact: David R. Pawlowski, PhD; Biosafety Officer Alternate contact: Kelly Haidar, The below applies to the movement of microorganisms & biological material only. Under no circumstances are any microorganisms or biological material to be moved from the South campus in private vehicles. Specific State and Federal regulations require that these materials be packaged and shipped properly and by qualified staff. UB EHS has the expertise for this task and will oversee the movement of these organisms. NO LIQUID cultures will be moved, only frozen stock vials will be transferred. Frozen microorganisms & biological samples are to be packaged as follows: EH&S will provide labelled 48 quart coolers, absorbent pads, & plastic bags to labs Freezer boxes are to be placed inside larger plastic bags with an absorbent pad Seal the bags by tape or tie Dry ice will be obtained by each laboratory (Biochem. stockroom will provide Dry Ice) Once packed, the lab will notify EH&S EHS will transport the coolers downtown A member of the lab group must meet EHS at the new downtown location to accept and empty the cooler Coolers will be collected shortly thereafter for reuse by other labs EHS has developed visual guidance for packaging stock vials of organisms to be transferred (see transporting specimens document) JSMBS PI & Departmental responsibilities/tasks: Lab groups must provide UB EH&S with a list of organisms Risk Group 2 and above at least 2-3 weeks prior to your scheduled move PIs can request to meet with EHS to go over packing procedures prior to the move date. Each PI/lab group will be responsible for packing biological materials. JSMBS will determine PI order of move and provide a weekly or bi-weekly list to the EH&S the move will proceed based on that order. Any requests for changes in the order must be made to and approved by JSMBS move coordinator. Prior to each PI vacating labs on the South Campus, all hazardous wastes and unwanted chemicals, biological agents, regulated medical waste and radioactive materials must be removed

7 TRANSPORTING SPECIMENS Environment, Health & Safety 1 Put dry ice on the bottom of the cooler 2 Seal the specimen & absorbent pad in a 2ml clear or gallon Ziploc bag. Place on top of the dry ice WEAR GLOVES 3 Put dry ice over the specimen bag 4 Attach the appropriate labels to the cooler 220 Winspear Avenue, Buffalo, NY (716)

8 Environment, Health & Safety Services Radioactive Material (RAM) Lab Close-out Detailed Guidelines Pick a date when RAM will no longer be used. It is extremely important to allot enough time for the process below. o Stop all experiments involving RAM. o Only qualified radiological workers may perform surveys and handle RAM. o Initiate lab close out process. o Inform EHS that the close out process has begun. Perform a close-out of all RAM labs according to the Checklist for Moving Radioisotope Laboratories policy found on the EHS website. o Follow the steps on the checklist at o Communicate any questions or unexpected findings to EHS. Decontaminate all areas and items as necessary (exception for small contaminated items such as pipettes and small centrifuges). o Use standard decontamination methods. o Wear appropriate PPE (gloves, lab coat) and dosimeters. o Have a portable survey meter on and in the work area. o Use Radiac wash or other spray cleaning solution. o Use paper towels. o Work from least contaminated surfaces to most contaminated. o Perform wipe surveys. o Dispose of gloves and cleaning materials as radioactive waste. Survey RAM storage freezer frost. Arrange for EHS to defrost contaminated freezers. o Required for long half-life RAM (especially H-3 and C-14) in a non-frost free freezer. o Collect frost/ice from the freezer near the RAM storage. o Place the sample in a counting vial. o Allow the frost/ice to melt. o Analyze the vial using a liquid scintillation counter. o Notify EHS of the results. /Users/mAp/Downloads/RAM Lab Move Details.docx September 11, 2017 Service Building, 220 Winspear Avenue, Buffalo, NY Office: (716) Fax: (716) Web:

9 Consult with EHS concerning survey results and decontamination progress. o If decontamination is not possible, item will have to be disposed of as radioactive waste. o Save survey results for review by EHS. Follow the Checklist for Servicing Radioisotope Equipment found on the EHS website regarding contaminated equipment. o Follow the steps on the checklist at o Communicate any questions or unexpected findings to EHS. Have EHS verify all equipment is decontaminated. o Allow time for EHS to perform confirmation surveys. Dispose of unwanted inventory and samples (do not empty stock vials into liquid waste containers). o Put stock vials in appropriate dry waste container. o Put unwanted samples in the appropriate waste container. o Provide the completed Radioactive Material Package Receipt and Disposal Record form to EHS for all disposed of stock vials. Submit request to have all waste containers removed by EHS. o Retain adequate waste containers until surveys, decontamination, and inventory disposal is completed. o Refer to the Guide to Radioactive Waste Management at o Seal the waste container. o Perform a wipe survey. o Decontaminate the container if contamination is detected. o Complete a Request for Radioactive Waste Disposal form listing the containers to be picked up by EHS. o Attach the wipe survey results to the waste container. o Provide the completed Statement of Radioactive Waste Container Contents form to EHS during the container pickup. EHS will transport radioactive samples (including standards and check sources), inventory, and small contaminated items. Only EHS can transport RAM! EHS will move portable survey meters, dosimeters, and Radiation Protection binders. o Do not pack these items. /Users/mAp/Downloads/RAM Lab Move Details.docx September 11, 2017 Service Building, 220 Winspear Avenue, Buffalo, NY Office: (716) Fax: (716) Web:

10 Request empty waste containers from EHS for new location. o Determine locations for storage of waste containers in the new lab. o Provide locked cabinets for the waste containers if stored in an open lab. o Complete a Request for Radioactive Waste Disposal form listing the containers to be delivered up by EHS. Liquid scintillation and gamma counters will not be moved by EHS. Make arrangements with the manufacturer for moving without damaging the equipment. Most liquid scintillation counters have an internal radioactive source that must be removed by the manufacturer prior to disposing of the instrument. Provide appropriate security (locked cabinets, freezers, refrigerators, etc.) for radioactive material stored in open laboratories. o Complete a Requirements for Restricted Areas in Open Laboratories application form. o Obtain approval to use RAM in an open lab from Dr. Laychock. o Review every protocol involving open lab RAM use and provide a written plan describing the specific storage locations and facilities. o Submit the plan to the EHS for approval by the Radiation Safety Committee. o Obtain the appropriate lockable storage facilities. o Implement the open lab security plan. Submit Laboratory Door Signage Worksheet forms to EHS for all new lab locations. o No RAM can be stored or used in the lab until the room is posted. o Complete the form at /Users/mAp/Downloads/RAM Lab Move Details.docx September 11, 2017 Service Building, 220 Winspear Avenue, Buffalo, NY Office: (716) Fax: (716) Web: