City of Brantford Managing Linear Assets

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1 City of Brantford Claudia Puchalski A.Sc.T. May 2009

2 Agenda Asset Management in the City of Brantford Challenges to Infrastructure Management at the City of Brantford Obstacles/Solutions Recommendations/Benefits

3 Assets The City of Brantford, in partnership with our community, is committed to responsible leadership through sound fiscal management and the delivery of quality programs and services for the citizens of Brantford. Assets are the physical system components owned by the City, that have a value and enable a service to be provided.

4 Asset Management in Brantford Asset Management in the City of Brantford Tools Asset Hierarchies Information Systems Asset Registry (LADR + GIS + Avantis) Life Cycle Analysis Condition Analysis Customized multi-infrastructure prioritization system Risk Framework

5 Asset Information Inspection Programs Risk Assessment Renewal and Replacement Asset Evaluation Tools Operations/ Data Acquisition Brantford Asset Management Capital Budget and Financial Planning PSAB 3150 Financial Reporting GIS MIDS (Asset Registry)

6 Life Cycle Attributes of the Watermain Age = 4 Years Material DR18= PVC Estimated Service Life = 100 Years Remaining Service Life = 96%

7 Condition Assessment: Roads Evaluation Tool

8 Risk Framework CONSEQUENCE IMPACT (RISK) Weight Description Insignificant Minor Severe Major Catastrophic 5 Environment Negligible impact (<$2,000) Reversible within 1 week Material damage of local importance. ($2,000-$20,000) Prosecution possible. Impact fully reversible within 3 months Serious damage of local importance ($20,000- $100,000). Prosecution probable. Impact fully reversible within 1 year Serious damage of national importance ($0.1M-$1M). Prosecution expected. Impact reversible within 5 years Serious damage of national importance (>$1M). Prosecution. Long term study. Impact not fully reversible. 5 Safety & Health Negligible injury (<$2,000) Minor injury ($2,000- $20,000) Medical attention required. Serious Injury ($20,000- $0.2M) Hospitalization required. Loss of life ($0.2M- $2.0M) Multiple loss of life or citywide epidemic (>$2.0M) 4 Loss of Service Small number of customers experiencing minor service disruption (<$500) Significant service disruption affecting small number of customers ($500- $2,000) Significant localized disruption over extended period ($2,000- $20,000) Major localized disruption over extended period ($20,000- $100,000) Major long term city wide service disruption (>$100,000) 3 Business Costs Total direct revenue loss & cost to restore service (<&500) Total direct revenue loss & cost to restore service ($500- $2,000) Total direct revenue loss & cost to restore service ($2,000- $20,000) Total direct revenue loss & cost to restore service ($20,000- $100,000) Total direct revenue loss & cost to restore service (>$100,000)

9 Financial Limitations Current Budget Allocation (approx) $2 million per year for water renewal $1 million per year for sanitary renewal $0 million per year for storm renewal $0.6 million per year for pavement preservation $3 million per year for road reconstruction Asset Service Life On average water, sanitary and storm infrastructure has a service life of 80 years. Road base has a service life of 40 years, and road surface 20 years.

10 Financial Limitations Asset Replacement Costs During the 80 years, Water, Sanitary and Storm infrastructure replacement is required once, road base replacement is required twice, and road surface replacement is required twice. Sustainable Assets Budget Requirement ASSET LENGTH(km) USEFUL SERVICE LIFE (yrs) AVERAGE COST/METRE CURRENT TOTAL COST KILOMETRES PER YEAR REQUIRED INVESTMENT PER YEAR WATER DISTRIBUTION $ $406,300, $5,100, SANITARY COLLECTION $ $247,800, $3,000, STORM COLLECTION $ $237,900, $2,925, ROAD SURFACE (Lane km) $ $258,250, $6,500, ROAD COMPLETE(Lane km) $ $619,800, $15,600,000.00

11 Financial Limitations Current Funding vs Sustainable Funding ASSET REQUIRED KILOMETRES PER YEAR REQUIRED INVESTMENT PER YEAR CURRENT FUNDING LEVEL CURRENT KILOMETRES FUNDING DEFICIT WATER DISTRIBUTION 6 $5,100, $2,000, $3,100, SANITARY COLLECTION 5 $3,000, $1,000, $2,000, STORM COLLECTION 5 $2,925, $ $2,925, ROAD SURFACE (Lane km) 26 $6,500, $600, $5,900, ROAD COMPLETE(Lane km) 26 $15,600, $3,000, $12,600,000.00

12 Aging Water Infrastructure

13 Aging Sanitary Infrastructure

14 Aging Storm Infrastructure

15 Aging Road Infrastructure

16 Competing Priorities

17 Competing Priorities

18 Competing Priorities A significant amount of investment is required immediately to address infrastructure rehabilitation needs. ASSET IMMEDIATE REPLACEMENT LENGTH(km) AVERAGE COST/METRE CURRENT INVESTMENT REQUIREMENT INVESTMENT PER YEAR OVER 5 YEARS WATER DISTRIBUTION 89 $ $75,650, $15,130, SANITARY COLLECTION 57 $ $34,200, $6,840, STORM COLLECTION 47 $ $30,550, $6,110, ROAD COMPLETE 88 $ $52,800, $10,560, ROAD SURFACE 167 $ $41,750, $8,350,000.00

19 Funding Possibilities

20 Funding Possibilities

21 Funding Possibilities

22 Consequences

23 New Mandates PSAB Requires that Tangible Capital Assets be recorded for accounting purposes. Bill 175 The Sustainable Water and Sewage Systems Act, Ensure clean, safe drinking water for Ontario residents by making it mandatory for municipalities to assess and costrecover the full amount of water and sewer services.

24 Obstacles and Solutions Data Management Solution City developed LADR (Linear Asset Data Repository) Solution Creating integrated information solutions Meeting new legislated requirements Solution Leverage of existing data Solution Opportunity to develop the Asset Management program Managing Infrastructure with limited funds and resources Solutions customized tools that specifically address Brantford s needs (Road Tour, LADR, CAPS, Avantis etc )

25 Recommendations and Benefits Data Management and Data Registry Benefit Information is organized, current, complete, comprehensive and responsive. Benefit Information available to support optimized and better informed decisions. Engage stake holders and experts Benefit making use of internal and external (operational staff) expertise and knowledge Use existing data and information solutions for new purposes Benefit effective use of existing technology and cost savings

26 Moving Forward Enhance asset condition assessment through CCTV program and other technologies. Capturing and documenting the vast knowledge of current staff. Develop and implement a comprehensive risk strategy.

27 Questions? Claudia Puchalski A.Sc.T. Manager of Asset Management City of Brantford Phone: ext