Waste Management Plan 2020 Bo City Part B: Action Plan

Transcription

1 Waste Management Plan 2020 Bo City Part B: Action Plan

2 WASTE advisers on urban environment and development, presents this report, Waste Management Plan 2020 Bo City, Action Plan as the outcome of the project funded by WHH in collaboration with Bo City. The authors are: Lilliana Abarca, WASTE Raphael Thurn, WHH and Working Group

3 Table of Contents ABREVIATIONS... 2 INTRODUCTION... 3 STRUCTURE OF THE ACTION PLAN... 4 SUMMARY OF SPECIFIC OBJECTIVES AND PRODUCTS Financial Aspect Institutional Aspect Collection and transport of waste Treatment (Composting Activities) Final Disposal Health Care Waste Recycling Reduce Special Activities

4 ABREVIATIONS BCC CBE CBO HCW INSWP MoHS MoU OWL PPP SC SMME WHH WMP Bo City Council Community Based Enterprises Community Based Organization Health Care Waste Integrated National Waste Management Policy Ministry of Health and Sanitation Memorandum of Understanding One World Link Public Private Partnership Steering Committee Small, Medium and Micro-sized Enterprises Welthungerhilfe Waste Management Plan 2

5 INTRODUCTION Background The Government of Sierra Leone (GoSL) has taken steps to address Solid Waste Management (SWM) issues in the country. In 2011 an Integrated National Waste Management Policy (INSWP) was drafted which regulates the Solid Waste Management Sector of Sierra Leone and foresees the installation of waste collection and disposal facilities in the cities of Freetown, Bo, Makeni and Kenema. Bo City is the Headquarter of Bo District and the provincial capital of the Southern Region. It is the second largest city in Sierra Leone (after Freetown) and is situated approximately 155 miles (248 Km) southeast of Freetown. After Freetown, Bo is the leading financial, educational and commercial centre of Sierra Leone. With a rapidly increasing urban population, mainly as a result of the economic growth and establishment of agri-businesses and mining companies, existing waste management systems are unable to cope with increased demands. The municipality has an estimated and increasing population of over 200,000 inhabitants. They produce about tonnes household waste (Waste Audit 2013) and approximately 8,000 tonnes commercial waste annually. The City Council spends annually approx. 30% of its budget for waste collection services. The collection covers 41,3% of the cities households and focuses on central living areas. In the larger urban land no waste services are available and waste is still disposed of indiscriminately, by the roadside, in the vicinity of market areas, in back yards, etc. Often waste is burned in the open, contributing to the emission of air pollutants and greenhouse gases. This leads to pollution of water resources, contributing to flooding and posing serious public health risks for local communities. With support of different waste management programs BCC has built up additional capacity in recent years. A sustainable Waste Management Strategy 2020 has been drafted and will be publically presented and adopted by the City Council at the end of December The strategy has been prepared by the consortium of BCC, Welthungerhilfe, Klin Salone, OWL and WASTE in frame of a pilot project implemented via the DFID sponsored Sierra Leonean WASH Facility. Its focus is the development of waste-value-chains by inclusion of Small, Medium and Micro-sized Enterprises (SMMEs) and Public Private Partnerships (PPP) to support the Bo City Council in its efforts to manage solid waste and to extent services to all its residents. This document presents the objectives, activities and products discussed during the workshop from 24 th 27 th November in which the objectives were presented, the activities discussed and the products analysed. Additionally, priorities were set up, responsibilities assigned and time frame defined. Limitations for the implementation of this Action Plan acknowledged by participants were: bad infrastructure, limited personnel and physical resources, lack of knowledge in issues related to waste management, absence of understanding on public private partnerships approaches, unawareness of Bo City people, legal framework and regulations unapproved, inexistence of monitoring mechanisms and national corruption. 3

6 STRUCTURE OF THE ACTION PLAN Background This action plan takes as a basis the specific objectives presented as the components of the Bo City Integrated Sustainable Waste Management Plan With the goal to fulfil those objectives, a set of activities are proposed, including the time frame for its achievement, the entity/entities responsible for the implementation and products. Action Plan costs The determination of the costs was not done during the timeframe of the pilot. It will be done as part of the action points in the near future. Waste Management Department At this moment BCC does not have a department responsible for planning solid waste management activities. One of the first tasks during the implementation of the Integrated Solid Waste Management Plan is to analyse the actual institutional model and determine different options for a new model including the establishment of a well functional Waste Management Unit embedded in the BCC. The BCC will be responsible for the development of the analysis process, the definition of the model and the necessary conditions for its proper functioning. Follow up of the implementation of the Action Plan The follow up of the Action Plan is key for its success. During the first year BCC together with the Waste Management Steering Committee will be responsible for the monitoring of the advances and reporting to Bo City Council. Once the Solid Waste Management Department is well functioning, they will take that responsibility, since it will be assigned as one of their tasks. The Waste Management Steering Committee could act as an Advisory body. Execution of the Action Plan For each activity of the objectives and sub-objectives, it will be necessary to follow the next steps: 1. To prepare a working plan 2. To assign a coordinator who is responsible to: Coordinate the sub-activities Give follow up to the activities Report over the advances of the sub-activities to the Waste Management Steering Committee 3. To determine the necessary BCC personnel to execute the activities: Report to the Human Resources Department and to the Administrative Department the new personnel needed for the implementation of the activities Define and assign roles and responsibilities to the personnel and include those into their working plans 4

7 Modify function manuals as needed 4. To review and update the budget to execute the activities 5. To coordinate with the different departments of planning and development involved in waste management and external stakeholders (in case needed) 5

8 SUMMARY OF SPECIFIC OBJECTIVES AND PRODUCTS 1. Financial Aspect Specific Objective 1.1 Develop a sustainable, efficient, effective financial system that guarantees the functioning of the solid waste operative system. BCC/Consultant/Njala University Current profile costs and benefits analysis report BCC/Njala University/Consultant Analysis of waste management costs report To set up a differentiated fee/tariff system for different waste streams based on a Polluter Pays Principle BCC/Njala University Inventory on clients for waste management services BCC/Njala University/ Consultant Study on tariff/fee setting for waste management presented and revised BCC/Njala University Elaborated, approved and implemented tariff/fee system different sectors 2015 BCC Bye-law for the implementation of tariff/fee presented and approved BCC Revision and update of tariffs/fees To improve the tariff/fee collection system 2015 BCC/PPP Plan for diffusion of information of new tariffs/fees 2015 BCC/PPP Efficient tariff/fee collection system plan revised and approved (e.g. mobile payment system for 6

9 waste services developed) 2015 BCC Incentive plan for payment on time developed Njala University/Consultant Training in waste management financial issues To establish and implement a financial management plan for the operation of the present and future waste management system BCC/Njala University/ Consultant BCC/Njala University/ Consultant Waste management budget developed Effective and transparent financial management plan developed 2015 BCC Waste management annual report prepared, revised and approved 2015 BCC Annual plan for following year prepared, revised and approved Specific Objective 1.2 Develop a transparent registration system of the costs related to the operation of the waste management system. BCC Organized group within BCC with a plan developed To design an accounting system to determine the costs related to the waste management system BCC / Njala University / (s) Njala University / (s) Trained personnel for the registration system Transparent accounting system designed according to international and national standards BCC Financial software acquired 7

10 1.2.2 To design a control system to monitor the expenditures related to the waste management system BCC/ Transparent and earmarked budget allocated for waste management BCC Legal appointment of financial member in Waste Management Unit allocated with clear and defined roles, responsibilities and decision making power to execute the financial yearly plan BCC/ Financial tools for budget tracking and control in place for the Waste Management Unit Specific Objective 1.3 Engage the financial sector in solid waste services Consultant/Njala University Study on small and medium enterprises funding opportunities in solid waste Establish a micro-finance product (Waste Venture type, e.g. co-loans, seed funding, guarantee funds, subsides and alike) 2015 Consultant/Njala University 2015 Consultant/Njala University 2015 Consultant Selection of financial partner(s) Analysis of market assessment for entrepreneurs working in solid waste management (demand side). Analysis of funding institution or financial partners available (supply side) Financial partner Development of a waste related financial product Consultant/ Financial entity Setting up the venture fund 8

11 2. Institutional Aspect Specific Objective 2.1 Create conditions to strengthen the planning and management for an integral and sustainable waste management system To revise the institutional setting of the BCC waste management BCC/ Institutional diagnosis and recommendations BCC/ Report on the analysis of different models BCC/ Selection criteria for new institutional setting To centralize waste management, monitoring and planning in one department BCC/ Definition of the model with a Waste Management Department established BCC Set of Bye-Laws supporting the system BCC BCC decree accepting the model To establish a legal framework for the functioning of the system BCC Organogram of the new model BCC Inventory of the personnel needed BCC Operations manual BCC Roles and responsibilities well identified and assigned BCC Procedures for selection of personnel 9

12 BCC Office, equipment and furniture provided for the Waste Management Department BCC Planning and reporting systems developed Specific Objective 2.2 Promote the institutional strengthening for waste management To determine the capacity needs among BCC staff and political leaders BCC/Njala University/ Consultant Capacity needs assessment report To strengthen the capacities of BCC staff and political leaders To develop a set of indicators in order to measure the efficiency and effectiveness of the waste management system BCC/Njala University/ Capacity Development Plan Consultant Training schedules 2015 BCC/Njala University/ Monitoring and Evaluation Plan 2015 Consultant Indicators tool 2015 BCC/Njala University/ Training on the use of how to monitor and evaluate the using the indicator tool 2015 BCC/Njala University/ Information system developed 2015 BCC/Njala University/ Best practices documented To create an information system that collects the gathered data 2015 BCC/Njala University/ Lessons learned systematised 2015 WM Department at BCC Dissemination Plan on best practices and lessons learned 2015 WM Department at Newsletters published bi-annually/updated Website 10

13 BCC Specific Objective 2.3 Promote the creation of PPP for service delivery. BCC/Njala University/ Capacity needs assessment BCC/Njala University/ Capacity development plan on PPP To assign the responsibilities related to PPP arrangements to a specific department BCC/Njala University/ 2015 BCC/Njala University/ PPP tender procedures elaborated and approved by City Council Basic contracts for different PPP models prepared and approved by City Council 2015 BCC/Njala University/ PPP Monitoring system elaborated and approved by City Council 2015 BCC/Njala University/ Capacity development in contracting and monitoring PPP To create/formalise an Advisory and Consultative Committee that has the responsibility to support PPP activities e.g. contracts, MoUs, technical issues and alike 2015 BCC/Njala University/ Roles and responsibilities defined and institutionalized 11

14 Specific Objective 2.4 Propose mechanism for oversight of the waste management system To create a Waste Management Steering Committee that has the responsibility to execute the Action Plan BCC Rules and regulations of SC prepared and formalized including meetings schedule Njala University/ Training on waste management issues to SC 3. Collection and transport of waste Specific Objective 3.1 To improve the collection and transport of non-hazardous waste To improve the planning of collection of non-hazardous waste /2015 BCC/youth groups A systems for secondary collection and transfer designed BCC/youth groups Coordination mechanisms among departments defined at BCC for planning and monitoring waste management BCC/INGO A starter kit for youth groups via a revolving fund To enlarge the CBEs including youth groups involve in door-to door collection systems BCC/youth groups Training provided in door-to-door collection BCC/youth groups Collection schedules defined and published BCC/youth groups Routing systems revised and improved 12

15 2015 BCC Guidelines and rules for equipment transferred to youth groups Youth groups Bi-monthly report on the state of the transferred equipment to Waste Management Department and Environmental Unit of MoHS BCC/youth groups Analysis of the solid waste coverage in the city BCC/youth groups Definition on modalities for non-hazardous waste collection and transport for difficult areas/pro poor areas To increase the coverage of waste collection and transport 2015 BCC/youth groups Analysis of infrastructure and equipment needed for collection and transportation systems 2015 BCC/youth groups Technical specifications of equipment needed 2015 BCC/youth groups Equipment approval and budget allocated 2015 BCC Outsourcing plan for collection and transportation 2015 Consultant in mechanics Training on maintaining of collection and transportation systems Youth groups Independent Klin Bo Umbrella organization created with statutes developed To promote the incorporation of the private sector through strategic alliances such as PPP, CBOs, MSEs, including norms that allow BCC to control the system Youth groups/bcc Klin Bo operating office provided/constructed BCC Tender mechanism for transportation of waste to disposal site 2015 BCC Road improved to official disposal site 2015 BCC PPP created for transport of waste to disposal site called Bo Waste Management Company with a percentage of ownership by BCC 13

16 3.1.5 To improve the transfer waste process BCC Transfer stations situation analysis BCC/youth groups Plan developed for efficient transfer stations 2015 BCC Equipment acquired for well managed transfer stations To improve the public cleansing system To improve the collection and transportation of waste from central markets and business areas BCC/Njala University Efficiency analysis report on public cleansing process BCC/Njala University Plan for the improvement of public cleansing activities including avoidance of illegal disposal sites BCC/Njala University Market and business areas reports on waste management activities BCC/Njala University Plan for the improvement of market and business areas waste collection and transportation Specific Objective 3.2 To improve the collection and transport of hazardous waste BCC/health care centers Proper storage at health care centres To develop a collection and transportation of hazardous waste from HH and health care centers Njala University/ / WHO Njala University/ / WHO Definition on modalities for hazardous waste (e.g. paints, medicines, solvents, collection and transport for household and health care centres Training in safety and safety equipment acquired for collection Njala University/ / WHO Training to health care workers on safety for collection of HCW 14

17 -2015 Njala University/ / WHO Monitoring system for HCW collection 4. Treatment (Composting Activities) Specific Objective 4.1 To develop compost initiatives To prepare a home composting strategy Njala University/ Bo entrepreneurs experts in composting Njala University/ Bo entrepreneurs experts in composting Home composting plan Home composting training 2015 BCC Gardening competition with prizes included Youth groups and interested entrepreneurs Collection plan To prepare and implement strategies for collection of clean wet waste at HHs and markets Youth groups, interested entrepreneurs, Ministry of Agriculture, farmer associations, mining companies Marketing plan To develop and implement a pilot 2015 Market Pilot project prepared and implemented for collection and separation in one market 15

18 compost project for one market administration and youth groups BCC Site selected and method for composting activities 2016 Njala University/ / entrepreneurs in composting Training on composting 2016 BCC/Njala University/ / entrepreneurs in composting, Implementation of composting of organic waste from all the vegetable markets Njala University/ marketing Marketing plan for compost 2015 on wards Youth groups, interested entrepreneurs, Ministry of Agriculture, farmer associations, mining companies Coordination plan with Ministry of Agriculture, farmer associations, mining companies 16

19 5. Final Disposal Specific Objective 5.1 To assure that non-hazardous waste is safely disposed (Scenario 1) Official disposal site. /15 BCC/WHH Prepared design Specification and tender documentation Construct 5 mile (8 km) of feeder road and road network at disposal site BCC Secured funding /15 BCC Advertised tended and evaluated contract for road construction and carried out construction work Determine materials and costs for improvement of conditions and fence and gate for the official disposal site 2013/14 OWL Assessment on improvement of conditions of official disposal site BCC Cost analysis and budget allocation approved for improvement, fence and gate of disposal site and secure funding Analyse the proper zoning of the disposal site 2013 Technical proposals assessment for design of disposal site 2013/14 BCC/WHH/OWL Prepared outline brief from design of Resource Park Determine infrastructure for zoning and management areas /15 OWL Training in management and operations of disposal sites BCC/WHH/OWL Budget for management of disposal site including all capital and revenue costs BCC/WHH/OWL Prepared design specification for construction of Resource Park for design and build contract 17

20 Specific Objective 5.2 To assure that non-hazardous waste is safely disposed (Scenario 2) Unofficial disposal site Consider possible lease and financial implementation with owner of unofficial disposal site 2015/16 BCC Prepared business case for usage of this site including usage design and both Capital and Revenue implications Evaluate conditions of the site /15 OWL Assessment report on conditions of the site Determine contracting model To be agreed BCC Prepared tender specification and put tender out Specific Objective 5.3 To assure that hazardous waste is safely disposed Evaluate options of safe disposal of hazardous waste /15 BCC and Evaluation report on HCW and hazardous household waste Determine costs for hazardous waste safe disposal /15 BCC and Costs report /15 BCC and Setting tariff/fee for HCW disposal services 18

21 Specific Objective 5.4 To eliminate illegal small disposal sites Determine illegal disposal sites and remediation possibilities BCC Eradication of illegal disposal sites plan developed Set up a plan for regular collection of waste at illegal disposal site BCC Set up hit squad to remove fly tips as soon as report and gather evidence to fine those carrying this activities Define a penalty system for polluters BCC Bye-Law with enforcement procedures created 6. Health Care Waste Specific Objective 6.1 Create conditions to strengthen the planning and management for an integral and sustainable health care waste management system To create a task force for HCW management BCC/Njala University/Health care centres representatives Task forced institutionalised with clear roles and responsibilities To develop on-site assessments on quantities and composition of HCW BCC/Njala University Health care waste management diagnosis and recommendations 19

22 6.1.3 To develop an integral HCW management system 2015 BCC/Njala University/ Definition of the model(s) adapted to hospitals, PHUs and pharmacies To create capacities among health care personnel 2015 BCC/Njala University/ Health care centres personnel trained on HCW management To establish a legal framework for HCW management 2015 BCC Bye-Law developed for HCW management Specific Objective 6.2 Promote the institutional strengthening for health care waste management To identify the capacity needs among health care staff 2015 BCC/Njala University/ Capacity needs assessment report To strengthen the capacities of health care and BCC staff BCC/Njala University/ Njala University/ Capacity Development Plan Training schedules Develop a set of indicators in order to measure the efficiency and effectiveness of the health care waste management system Njala University/ Njala University/ Monitoring and Evaluation Plan Indicators tool 2016 Njala University/ Training on the use of how to monitor and evaluate the using the indicator tool 20

23 2015 Health care task force Information system developed Create an information system that collects the gathered data 2016 Health care task force Best practices documented 2016 Health care task force Lessons learned systematised 2016 Health care task force Dissemination Plan on best practices and lessons learned 2015 Health care task force Newsletters published bi-annually Specific Objective 6.3 Promote the creation of PPP for service delivery. UNDP/Njala University/ Capacity development plan on PPP UNDP/Njala University/ PPP tender procedures elaborated and approved by City Council To assign the responsibilities related to PPP arrangements to a private operator UNDP/Njala University/ UNDP/Njala University/ Basic contracts for different PPP models prepared and approved by City Council PPP Monitoring system elaborated and approved by City Council UNDP/Njala University/ Capacity development in contracting and monitoring PPP 2015 BCC Assign the responsibilities of HCW management to a private operator through a PPP arrangement 21

24 Specific Objective 6.4 Propose mechanism for oversight the waste management system To create a Waste Management Steering Committee that has the responsibility to monitor and evaluate the system BCC/Health care representatives/ Njala University/ BCC/Health care representatives/ Njala University/ Rules and regulations of SC prepared and formalized including meetings schedule Training on health care waste management issues to SC BCC/Health care representatives/ Njala University Monitoring and evaluation plan in place with monitoring indicators 7. Recycling Specific Objective 7.1 Strengthen the waste trading sector. BCC/INGO Recycling Unit organisation To increase recycling rates Recycling Union/ INGO Assessment report of existing waste streams (recyclables) and recycling companies Recycling Union/ INGO Identification of waste sellers Recycling Union/ INGO Network of recyclable goods traders developed 22

25 2015 Recycling Union/ INGO Formalisation procedures for traders developed and approved 2015 Recycling Union/ INGO List of national and international recyclables goods traders 2015 onwards Recycling Union/ INGO Linking with biggest recyclable goods buyers plan developed 2015 onwards 2015 Exchange sessions with sister initiatives in other parts of the country 2015 onwards 2015 Established drop-off points for recyclable goods Recycling Union/ INGO Assessment of existing and potential business/networking ideas created To involve CBEs/SMEs in processing of waste-derived products (Waste-to-Wealth activities) Njala University/ 2015 onwards BCC Business registration 2015 onwards BCC Licensing developed Trainings provided on business plans and other topics Njala University/ Training and capacity development provided on waste processing to marketable products Specific Objective 7.2 Develop locally a recycling initiative To establish a new recycling initiative as PPP in paper or plastic recycling Njala University/ INGO//Chamber of Commerce SL Njala University/ INGO// Chamber of Commerce SL Market survey report Capacity assessment plan 23

26 2015 Njala University/ INGO// Chamber of Commerce SL Assessment of business to be developed as a pilot 2016 BCC/INGO Tender for a pilot 2016 BCC Business registration 2016 BCC Licensing developed 2016 BCC/INGO Profit management plan 8. Reduce Special Activities Specific Objective 8.1 Reduce waste generation BCC Debates pre-referendum To conduct a local referendum on ban of certain materials (e.g. plastic) 2015 BCC Referendum performed with the support of National Electoral Commission 2015 BCC Bye-law created 2015 BCC Enforcement system developed 24

27 9. Capacity Development Specific Objective 9.1 Prepare environmental awareness programme for the community. Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Environmental education plan available To develop an educational program on waste minimisation, separation, reuse, recycling and environmental sound waste disposal Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Communication strategy Plan for all types of stakeholders Community Participation Plan Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Training provided to teachers 2015 Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ Support materials for teachers and students printed 25

28 NGO/ INGOs 2015 School teachers/ MoHS Training provided to outstanding students 2015 School teachers/ MoHS Waste management school clubs 2015 School teachers/ MoHS Recycling and composting facilities at school level 2015 School teachers/ MoHS Competition programme for recycling among schools with prizes provided 2015 Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Monitoring indicators produced 2015 onwards Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Evaluation of the programme 2015onwards Njala University/ Ministry of Education/EPA/ MoHS/ Chief/CBO/ NGO/ INGOs Reports on advances to National Education Board 26

29 Specific Objective 9.2 Develop capacities of main stakeholders To strengthen capacity of Bo City groups and individuals on wards Njala University/ CBOs/NGOs and other forms of association Capacity development plan prepared including training schedules To provide exchange visits for capacity development onwards BCC/Njala University Inter-city exchange programme developed 2015 BCC/FCC Urban Council Association created 2015 BCC/FCC International visit programme developed To strengthen the involvement and capacity of City Councils Association in solid waste management BCC Local City Councils Association trained in solid waste management issues 10. Legal Aspects Specific Objective 10.1 Strengthen the legal framework for SWM To set up the norms and regulations that allow the improvement of the waste management system onwards onwards BCC and National Government BCC and National Government Approval of Bye-Laws Creation of needed Bye-Laws 27

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