Water Management Representatives

Transcription

1 Bay Area Water Supply and Conservation Agency A multicounty agency authorized to plan for and acquire supplemental water supplies, encourage water conservation and use of recycled water on a regional basis. [Bay Area Water Supply and Conservation Agency Act, AB2058(Papan-2002)] Water Management Representatives May 12, 2016 There s a Drought on. Turn the Water Off.

2 Drought Update Steven R. Ritchie Assistant General Manager, Water May 12, 2016

3 Reservoir May 8, 2016 Reservoir Storage Levels As of midnight on: 8-May-2016 Current Storage 1,2,3 Maximum Storage 3,4 Available Capacity Percent of Maximum Storage Normal Percent of Maximum Storage 5 (AF) (AF) (AF) Tuolumne System Hetch Hetchy 276, ,360 83, % 65.5% Cherry 192, ,500 81, % - Eleanor 24,220 27,113 2, % - Water Bank 398, , , % 94.1% Total Tuolumne Storage 891,542 1,230, , % - Local System Calaveras 35,761 96,670 60, % - San Antonio 45,869 50,637 4, % - Crystal Springs 53,016 58,309 5, % - San Andreas 17,723 19,027 1, % - Pilarcitos 2,795 3, % - Total Local Storage 155, ,711 72, % - Total System Storage 1,046,706 1,458, , % 81.8% Total without water bank 648, , , % -

4 Precipitation

5 Snowpack

6 Tuolumne River Water Available to the City with Forecast Envelope

7 Total Deliveries

8 State Water Board Emergency Conservation Regulations Draft regulations released on May 9 would: Provide for self-certification of supply reliability for three additional years of drought, assuming precipitation duplicating and demand equal to the average of 2013 and The results of the self-certification will become an agency s new conservation requirement; ie a 10% supply shortfall would equal a 10% conservation requirement. Wholesalers are required to provide a projection to their wholesale customers of their available supplies by June 8 th. Based on a quick analysis, the Hetch Hetchy system would not have a supply shortfall in any of the next three years using the State Board s methodology. Regardless of the State Board s approach, SFPUC will likely ask for a 10% voluntary reduction from 2013 levels until the system fully refills. 8

9 Wholesale Customer Emergency Planning Exercise Wholesale Customer Emergency Planning Exercise set for June 15 th, for 12-2pm, after the Quarterly Wholesale Customer meeting in Millbrae. (We ll feed you lunch!) Scenario will include a prolonged outage of Mountain Tunnel. You all will be receiving an official invitation later today. Utility of the exercise depends on participation. We hope you all can come! 9

10 BAWSCA Agencies Achieved 26.3% Savings through March 50% 40% 30% 26.3% Overall Savings 20% 10% 0% -10% Conservation Standard % Reduction (March 2016)

11 11 BAWSCA Agencies Have Now Achieved Total Savings Target ACWD Burlingame CWS - Bear Gulch CWS - Mid-Pensinsula CWS - So. SF Coastside CWD Daly City East Palo Alto EMID Hayward Hillsborough Menlo Park MPWD Millbrae Milpitas Mountain View NCCWD Palo Alto Redwood City San Bruno San Jose Santa Clara Sunnyvale Westborough WD 51% 60% 64% 69% 75% 80% 77% 76% 87% 86% 95% 99% 94% 105% 103% 144% 143% 138% 149% 157% 168% 166% 174% 174% 0% 20% 40% 60% 80% 100% 120% 140% 160% 180% 200% % of Total Savings Requirement Achieved (June 15 Oct. 16) % of Total Savings Requirement Achieved

12 Million Gallons Collectively, Agencies Have Achieved 88% of Needed Savings 25, month Savings Target: billion gallons Savings Achieved (10 months): billion gallons 20,000 15,000 10,000 5,000 - Water Savings Target (Jun Oct-2016) Water Savings Achieved through Mar-16

13 Governor and SWRCB Issue New Conservation Directives New Executive Order (EO) extends SWRCB emergency regulations through January 2017 Concurrent with EO, the SWRCB released a proposal to amend current emergency regulations Proposed regulations (1) make substantive changes to current mandates, and (2) implement Governor's mandate to extend regulation through January 2017

14 Executive Order Provides Direction to DWR, SWRCB and Others Directs SWRCB to: o Adjust current emergency regs through end of January 2017 based on local water supply & demand conditions o Prepare a proposal to achieve mandatory reductions in potable water usage should drought extend into 2017 Directs DWR & SWRCB to develop a new permanent framework for urban water use reductions targets by January 2017 o Shall be based on strengthened standards for: Indoor residential per capita water use Outdoor irrigation Commercial, industrial, and institutional use Water lost through leaks

15 Executive Order Addresses Each Agency s Long-term Planning Role DWR shall strengthen requirements for urban Water Shortage Contingency Plans DWR, SWRCB and CPUC shall direct actions to minimize water system leaks SWRCB shall permanently prohibit identified practices Permanently requires Agricultural Water Management Plans by specified water suppliers

16 There is Much to Like in Proposed SWRCB Regulations Replaces state developed standards with locally developed standards based upon an individual agency s supply reliability Urban water suppliers would self-certify level of available supplies assuming three additional dry years Any calculated shortage would determine the level of conservation necessary to assure adequate supply

17 There is Much to Like in Proposed SWRCB Regulations Agencies must determine, certify and report new conservation standard to SWRCB by June 15, 2016 Compliance with new standard begins June 1, 2016 Compliance with conservation standard measured monthly and assessed on a cumulative basis through January 2017 Urban water wholesaler shall calculate volume of water that it expects to annually deliver in the next three years under the assumptions by June 8 th

18 Quick Turnaround for Comments on Proposed Regulations Staff is accepting comments through noon on May 16 th, but recommend comments be submitted by May 13 th Proposal will be considered by SWRCB on May 18 th Anticipated to take effect in June 2016 and remain in effect through January 2017 BAWSCA will provide letter, if appropriate, based on today s conversation

19 SFPUC is Analyzing New Requirements on Wholesalers Wholesale water supplies must also self-certify and provide data to retailers by June 8 th Initial calculations show no need for mandatory conservation going forward Likely to continue call for voluntary reductions of 10% SFPUC s preference is to calculate supplies available to BAWSCA member agencies as a group rather than individually for SWRCB reporting purposes Not supportive of last minute proposal calling for conservation floor (e.g., a min. conservation level)

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21 Certain BAWSCA Agencies Must Buy a Minimum Amount from SFPUC Four BAWSCA member agencies have minimum annual purchase requirements from SFPUC Included in individual agency water sales contract and 2009 WSA ACWD, Milpitas, Mountain View and Sunnyvale may purchase water from other sources provided they purchase a minimum annual quantity from SFPUC Other agencies must receive SFPUC s consent to purchase other water for use within its service area

22 Drought has Triggered First Modification of Requirement Per WSA and contracts, requirement waived during water shortages, including drought, if amount available to agency less than minimum requirement One time waiver granted in March 2014 for FY13-14 in response to SFPUC s call for voluntary cutbacks o Extended through FY14-15 and FY Minimum Purchase Requirement adjusted, but not waived Not a precedent for waivers during future droughts that do not result in mandatory rationing

23 Agencies Still Required to Make Minimum Purchases Original adjusted minimums reflected SFPUC s call for voluntary cutback of 10% (i.e. 10% reduction in min.) Current adjusted minimums are based on overall savings versus reductions in SFPUC purchases o Meeting minimum requirements if agency s overall demand reductions are greater to or equal to reduction in SFPUC purchases All 4 agencies are on track to meet adjusted minimum requirements o

24 What is Appropriate Process for Reinstituting Minimums? SFPUC is gathering information from the four agencies o Preparing memo summarizing findings Upcoming end of current fiscal year and beginning of FY necessitates discussion o When is the appropriate time? o What are the conditions that would trigger? o What are the financial impacts? o What are the water supply implications? o Should we consider modifications going forward?

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26 Restore Hetch Hetchy Lawsuit On April 21, 2015, Restore Hetch Hetchy (RHH) filed a Petition for Writ of Mandate in Tuolumne County Superior Court RHH claim alleges that the operation of O Shaughnessy Dam and Hetch Hetchy Reservoir is an unreasonable method of diversion SF is named Defendant; BAWSCA, MID, and TID named as Real Parties in Interest and Defendants Petition requests the Court to order SF to prepare a plan detailing reasonable alternative methods of using its Tuolumne River water rights

27 Restore Hetch Hetchy Lawsuit Update On April 28, 2016 Tuolumne County Superior Court Judge Siebert issued Order sustaining demurrer filed by BAWSCA and SF Court ruled that RHH s claim was preempted and untimely: o RHH claim is preempted by explicit congressional authority and obligation to construct Hetch Hetchy facilities in Raker Act o A 4 year statue of limitations period applies and RHH claim is untimely

28 Next Steps Court granted RHH 20 days to amend their complaint but stated: Court is unable at this juncture to see how the Petition is capable of being amended to avoid the preemption or the status of limitations RHH plans to appeal the decision and must provide notice within 60 days BAWSCA will continue to coordinate with SF to secure efficient resolution of this matter

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30 WaterMAP to Address Key Questions How should SFPUC maintain delivery reliability while addressing reductions in supply availability caused by new in-stream flow reductions? What options should SFPUC consider to make San Jose & Santa Clara permanent customers of RWS? Should SFPUC revise current performance objective on rationing to increase RWS drought year reliability? Should SFPUC provide additional firm supply to individual BAWSCA agencies (e.g. East Palo Alto)?

31 SFPUC Needs to Meet WSIP Level of Service BAWSCA agrees that WSIP Level of Service (LOS) goals need to be met In-stream flow losses should be recovered to meet the 184 mgd LOS goal o First question of WaterMAP

32 Is There a Sense of Urgency to Address Other Issues? Appears to be strong support for addressing EPA needs SFPUC s commitment to look at reliability again before 2018 reflected anticipated demands Demands on the RWS were anticipated to exceed 184 mgd prior to 2018 o Now estimated to be less than 184 mgd through 2040 Current demand projections reduce urgency

33 What effort is warranted at this time, given demands? Developing new supplies is costly What kind of effort is warranted at this time, given demands? How will long-term costs increase as a result of new programs? How will the Wholesale Customers help to decide what projects?

34 BAWSCA s Next Steps in WaterMAP Process SFPUC to present WaterMAP document to Commission in late May or June for input o Commission support would prompt development of an addendum to the WSIP Program EIR and likely project level EIR s BAWSCA staff to present WaterMAP to Board in May SFPUC schedule indicates completion of necessary CEQA in and Commission approval in 2018

35 BAWSCA Will Have a Range of Roles in WaterMAP Process Represent collective interests of member agencies Serve as a resource for group as well as individual member agencies Facilitate discussions among member agencies, SFPUC Develop independent analysis to inform WaterMAP process BAWSCA Board has no defined contractual role

36 Jensen, 2011

37 ConserveTrack Implementation in Final Phase ConserveTrack System will provide for online customer applications for BAWSCA rebate programs Goal is to improve efficiency of rebate process for agency and customer and boost participation System implementation has been slow due to significant IT coordination required Currently, system is in beta testing with the pilot agency (Redwood City) Implementation will be completed this fiscal year for full-scale launch with FY rebate programs

38 Several Agencies Have Not Provided Implementation Data IT department coordination has been in place since October to integrate account data with system Agencies that haven t provided data will have limited capabilities to use the system o Paper applications only for agency customers Agencies missing data include: o Hillsborough o Brisbane o San Bruno o Menlo Park

39 System to Launch in June April 28 th May 13th May 16 th - May 25 th May 25 st - June 8 th June 13th June 30th Beta Testing Initiating with Pilot Agency Beta Testing Complete with Pilot Agency Data Integration for Agencies System Training and Testing w/agencies Rebate System Soft Launch System Launch for FY Programs

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41 Good Stakeholder Turnout at April 19 th Groundwater Meeting ACWD presented on management of Niles Cone Subbasin of Santa Clara Valley Basin West Bay Sanitary District presented on Sharon Heights Golf Course recycled water project Updates from group on activities in sub-basin o o Overview of shallow groundwater SMC Groundwater Basin Assessment update o Palo Alto Northwest County Groundwater Study update o Update on East Palo Alto wells Westside Basin San Mateo Plain East Bay Plain Niles Cone Santa Clara

42 BAWSCA Receiving Positive Feedback on Partnership BAWSCA to continue to host meetings to further goals: o Increased understanding of the hydrology and geology of Basin o Serving as a forum for sharing information among all stakeholders o Continued sustainable use of Basin to maintain groundwater quality and quantity and protect beneficial uses Next meeting in early summer Potential topics: o EBMUD groundwater management o San Mateo County stormwater program o BAWSCA s Strategy update o Groundwater contamination oversight

43 San Mateo County Launching Groundwater Assessment First stakeholder meeting is Tuesday, May 17 th o 9:00-11:00 am at San Mateo Library o County will present an overview of the project objectives, scope, and schedule o Data and information developed to date will also be presented o Discussion on data needs and potential joint funding pursuits County is looking for data for the study: o Existing geology maps and cross sections of sub-basin and beyond o Other data for soils, streams, groundwater level, quality and production, impervious areas, rainfall, ET, WWTP maps and data, and stormwater system maps and data

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45 Stanford University Water Emergency Prep Update for BAWSCA Water Manager Reps Meeting May 12,

46 Stanford Water Resources & Civil Infrastructure Org chart Water Efficiency Julia Nussbaum & 3 staff, 1 intern Water Quality & Stewardship Tom Zigterman & 4 engineers, 2 support, 1 admin Water/Civil Management & Planning Water Systems Operations - Shop Richard Souza & 7 technicians, 1 office support Water Systems Engineering Sewer & Drainage Systems Engineering Roads, Bridges, Dams Engineering Civil Infrastructure Project Mgt & Inspection 19 staff available to respond in an emergency impacting the water systems

47 Several water systems on campus: Domestic water (potable) Irrigation water (non-potable, surface and groundwater) Recycled water Sanitary sewer Storm drainage Recirculating chilled water Recirculating hot water

48 Emergency Prep then Annual review and update of Emergency Response Plan Annual update of emergency contacts and information for winter close & flash drive 1-2 staff participate in SFPUC annual emergency prep discussions ERP rarely referenced in actual emergencies General feeling that there isn t time for more 48

49 Some progress FY16 group goal setting included a brainstorming session for setting work plans for the coming year Emergency planning and preparation was added as a group goal o o JNN would lead the group goal and all would participate Performance reviews would document participation and successes Connected with department emergency rep Sent out materials for review, asked for feedback Requested specific information from each team member Scheduled 1 tabletop exercise, some success, lots of silence 49

50 Now! Group agreed to participate in quarterly tabletop drills to exercise Before second tabletop, director was instructed to zip it, and observe Tabletop is held on routine schedule, if people are absent it is part of the scenario Each tabletop has takeaways and to do items Campus wide drill to occur in November, we will participate Holding biweekly targeted working sessions to drive improvements and completion of to-do items 50

51 Biggest Improvements Staff awareness and expectation realignment Formalized call out procedure and decision tree within group Electronic contact information prepared for easy download to outlook/phone (V-cards) Formal procedure for operating emergency wells In progress: User friendly ERP and incident reference sheets In progress: Water Shortage Contingency Plan (drought and emergency driven) Fewer sounds of crickets during drills and prep meetings! 51

52 Next Steps Keep meeting and performing tabletops Complete action items Include more outside staff in scenarios and drills Participate in regional meetings/drills/outreach CalWARN 52

53 Stanford Water Resources & Civil Infrastructure Water Quality, Efficiency & Stewardship Contact: Julia Nussbaum Manager of Water Quality, Efficiency & Stewardship

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55 Proposed FY Work Plan & Budget Will Achieve BAWSCA s Goals Proposed Work Plan achieves critical results necessary for water customers Modest increase (8.3%) in Operating Budget necessary to achieve critical results 5% assessment increase plus small use of General Reserve will fund Work Plan & Operating Budget BAWSCA continues to provide significant value to water customers for an operating cost of less than $2 per person per year

56 Major Tasks in FY Preliminary Work Plan Administer 2009 Water Supply Agreement to protect agencies water supply and financial interests Administer BAWSCA s bonds Oversight of SFPUC WSIP, 10-Year CIP, and Regional Water System Asset Mgmt. Program Implement regional conservation programs Participate in Restore Hetch Hetchy litigation Participate in FERC proceedings Strategy implementation including 4 new activities

57 Four New Tasks to Expand Strategy Implementation Conduct Drought Response Analysis o Est. FY cost $80k Develop independent regional water system and supply modeling tool o Est. FY cost $40k; Total multi-yr. cost $60-$100k San Mateo Plain Groundwater Reliability Partnership o Est. FY cost $15k Expand decision making process for implementing Strategy actions o Est. FY cost $50k

58 Proposed Operating Budget 8.3% Greater Than Current Budget FY Operating Budget = $3,468,008 Distribution reflects greater planned effort in Reliability o 59% of budget increase associated with Reliability Fully funds OPEB Annual Required Contribution Includes budget for salary increases (no more than 5%, COLA adjustment to top step or merit allowance) 43% 13% 2% Reliability (Consultant) Admin (Consultant) Other Admin Exp 3% 28% 12% Fair Pricing (Consultant) Salary & Benefits Contingency

59 Recommended Plan to Fund Proposed Operating Budget Using an assessment increase is recommended for funding the Operating Budget 5% assessment increase would fund 99% of preliminary Operating Budget; use Reserve for remaining 1% o $3,440,734 from Assessments (+$163,844 increase) o $27,274 from General Reserve Resultant cost to service area water customers o $1.96 per person per year (+12 cents) o $5.88 per household per year (+37 cents)

60 FY Wholesale Water Rate SFPUC adopted the FY Wholesale Water Rates of $4.10/ccf on May 10. The new rate represents a $0.35/ccf or 9.3% increase from the current rate of $3.75/ccf. Main reason of the rate increase: 23 mgd or 17.7% less projected wholesale water deliveries The new rate will become effective July 1, 2016.

61 FY BAWSCA Bond Surcharges

62 Guidance on How to Budget for FY FY Expense Budget = SFPUC Wholesale Water Rate ($4.10/ccf) x Your Agency s Projected Water Purchase from SFPUC + Monthly Service Charge (based on the type and size of the meter, same as the current fiscal year s) x 12 months + BAWSCA s Annual Bond Surcharge to Your Agency