COUNTY OF SAN DIEGO DEPARTMENT OF ENVIRONMENTAL HEALTH HAZARDOUS MATERIALS DIVISION

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1 COUNTY OF SAN DIEGO DEPARTMENT OF ENVIRONMENTAL HEALTH HAZARDOUS MATERIALS DIVISION February 8, 2017

2 Hazardous Materials Division (HMD) The Hazardous Materials Division (HMD) is the local Certified Unified Program Agency (CUPA) for San Diego County responsible for regulating facilities that: 1. Handle or Store Hazardous Materials (HMBP) 2. Generate or treat Hazardous waste 3. Own or operate an Underground Storage Tanks (UST) 4. Store at least 1,320 gallons of Aboveground Petroleum (APSA) 5. Are part of the California Accidental Release Prevention (CalARP) 6. Generate or treat medical waste (MWMA) The HMD periodically conducts inspections to: o Ensure compliance with the existing laws and regulations, including the HMBP requirements. o Identify safety hazards that could cause or contribute to an accidental spill or release. 1

3 WHEN IS THE HMBP REQUIRED? 25507(a)(1)(A) A if a business handles or stores a hazardous material (including waste) at any one time during the reporting year that is equal to or greater than: 500 pounds of a solid substance 55 gallons of a liquid 200 cu. feet of a compressed gas AB3205 Hazardous Materials Questionnaire. The Hazardous Materials Plan Check Specialist assists new businesses and businesses undergoing tenant improvements, in complying with their HMBP requirements. joan.swanson@sdcounty.ca.gov ; (858)

4 WHAT IS A HAZARDOUS MATERIAL? HSC (definitions) Hazardous Material Any material that, because of its quantity, concentration, or physical or chemical characteristics, poses a significant present or potential hazard to human health and safety or to the environment if released into the workplace or the environment. Hazardous materials include, but are not limited to, hazardous substances, hazardous waste, universal waste, and radioactive materials. Note: A substance or product for which the manufacturer or producer is required to prepare a safety data sheet will most likely have to be reported in CERS if it is handled in reportable amounts. 3

5 HAZARDOUS MATERIALS BUSINESS PLAN (HMBP) REQUIREMENTS HSC 25501(l) Handle means all of the following: (1) (A) To use, generate, process, produce, package, treat, store, emit, discharge, or dispose of a hazardous material in any fashion. (B) For purposes of subparagraph (A), store does not include the storage of hazardous materials incidental to transportation, as defined in Title 49 of the Code of Federal Regulations, with regard to the inventory requirements of Section

6 HSC Chapter 6.95 Article 1, Hazardous Materials Release Response Plans and Inventory Disclosure Requirements HSC [Definitions] HSC (Obsolete) For the purpose of the inventory requirements, store does not include the storage of hazardous materials which are in transit or which are temporarily in a fixed facility for a period of less than 30 days during the course of transportation. 5

7 HAZARDOUS MATERIALS BUSINESS PLAN (HMBP) REQUIREMENTS FOR WAREHOUSES 49 CFR Definitions Storage incidental to movement of hazardous materials means: Storage of a transport vehicle, freight container, or package containing a hazardous material by any person between the time that a carrier takes physical possession of the hazardous material for the purpose of transporting it until the package containing the hazardous material has been delivered to the destination indicated on a shipping document. (1) Storage incidental to movement includes - (i) Storage at the destination shown on a shipping document, including storage at a transloading facility, provided the original shipping documentation identifies the shipment as a through-shipment and identifies the final destination or destinations of the hazardous material; and (2) Storage incidental to movement does not include storage of a hazardous material at its final destination as shown on a shipping document. 6

8 HMBP OVERVIEW Contains basic information about the hazardous materials (including hazardous waste) handled, stored, or disposed of by businesses operating in California. Designed to prevent or minimize damage to public health and the environment from a release or threatened release of a hazardous material. Provides responders with information on: The type of hazardous materials The location of hazardous materials The quantity of hazardous materials The health risks associated with them 7

9 HMBP ELEMENTS The HMBP includes 3 elements: I. Business Activities and Owner Operator Identification. II. Hazardous Materials Inventory and Site map III. Emergency Response Plan and Employee Training. Chapter 6.95 Health and Safety Code, Division 20 establishes minimum statewide standards for HMBPs. 8

10 What is CERS? The California Environmental Reporting System (CERS) is a statewide web-based data collection system. Starting January 1, 2013, all businesses with facilities regulated by a CUPA are required to submit unified program information (HMBP elements) to the CUPA through CERS. For more information or to report in CERS, go to: 9

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12 Business Portal 11

13 Accessing CERS 12

14 Business Activities 13

15 Business Owner/Operator Information 14

16 Chemical inventory 15

17 Chemical inventory The spare propane gas cylinders for the forklifts standard forklift cylinder = 8 gallons # spare cylinders X 8 gallons = Max. amount 16

18 Chemical inventory Forklift lead acid batteries CERS has a generic, default lead acid battery inventory entry. Lead acid battery inventory reporting guidance document 17

19 Chemical inventory Hazardous waste from the truck maintenance activity Used oil Used filters (not reportable if sent out for recycling) Used saturated absorbent Used antifreeze 18

20 SITE MAP SAMPLE C O N F I D E N T I A L 19

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22 SQG CONTINGENCY PLAN 21

23 CONSOLIDATED EMERGENCY RESPONSE/CONTINGENCY PLAN 23 22

24 CONSOLIDATED ER/CONTINGENCY PLAN Cont

25 CONSOLIDATED ER/CONTINGENCY PLAN Cont

26 Is the information ready to be submitted? 25

27 Information has been Submitted in CERS 26

28 I have submitted my HMBP through CERS, what is next? Annually review and certify that all the info in CERS has been verified and is complete, accurate and up to date Amend and submit within 30 days of any of the following: 100% or more increase in the quantity of a previously disclosed material. Handling of a reportable quantity of hazardous materials not previously disclosed. Change of business name, address or ownership. A substantial change in operations that requires modification to any portion of the business plan. Substantial change means any change in a regulated facility that would inhibit immediate response during an emergency by either site personnel or emergency rescue personnel, or that could inhibit the handler s ability to comply with Section 25507, change the operational knowledge of the facility, or impede implementation of the business plan. 27

29 Is permit from the County an authorization for occupancy? NO. The Unified Program Facility Permit from the County of San Diego Department of Environmental Health (DEH) is not an approval of the local fire code, zoning, and building regulations enforced by the City of San Diego. DEH advises you to contact the City agencies for the fire codes, building, and zoning requirements. The City agencies and departments may also regulate the storage, handling, and use of hazardous materials based on local municipal ordinances. City of San Diego webpage for additional information: 28

30 RELEASE REPORTING HSC A handler of a hazardous material, shall, upon discovery, immediately report any release or threatened release of a hazardous material to: Hazardous Materials Division (CUPA San Diego) at Office of Emergency Services (OES) at ) Note: If a chemical spill has happened, you have to comply with Hazardous waste regulations (Title 22, including EPA ID, hazardous waste labels, hazardous waste manifest, disposal records available for review, employee training, etc.) 29

31 THE MOST COMMON VIOLATIONS Operating without or with an expire permit HMBP not submitted to the CUPA San Diego HMBP not up to date (inventory, emergency contacts, site map) HMBP not certified annually Initial and/or annual employees training not conducted for hazardous materials management. This training shall be documented and shall be made available for review, a minimum of three years. Employees not trained for hazardous waste handling, compliance with regulations, and emergency response procedures. 30

32 QUESTIONS? Rafaela Drummond, EHS II Cell: Marie Marquez, EHS III Cell: Desk Phone: