How Do I End an Employee s Employment and Issue a Record of Employment?

Transcription

1 How Do I End an Employee s Employment and Issue a Record of Employment? Starting Points: Recommended Starting Point from the Menu: Employees > Terminate an Employee/Remove a New Hire Alternate Starting Point from the Home page: Active Employee section > Select an employee > Employment tab > Terminate an Employee/Remove a New Hire and Issue/Amend an Roe links You can end an employee s employment and issue a record of employment at the same time in easy-to-follow steps in the Terminate an Employee Wizard in TeamPay by ADP. The number of steps in this wizard change based on whether or not you elect to issue the Record of Employment. The following graphic shows an example of Step 2 of the Terminate Wizard where you specify an employee s last day worked, as well as if you want to issue a Record of Employment at the same time: Copyright 2016 ADP Canada Co. How Do I End an Employee s Employment and Issue a Record of Employment?

2 Which Tasks Can I Do in the Terminate an Employee Wizard? 1. Select the employee to be terminated. How Do I Get Help to Complete any of the Steps in the Terminate an Employee Wizard? Step 1 Employee When you click Next, you are prompted to confirm whether you want to terminate or remove the employee. 2. Select one of the following options: To display help available for how to end an employee s employment: 1. Click the in the upper-right corner of the page. 2. Select the Terminate an Employee or Remove a New Hire topic. 3. View detailed step-by-step help for the wizard. Step 2 Status Details 3. Click Done: The employee s status is automatically changed to Terminated. 1. Enter the Last Day Worked. 2. To indicate whether the employee will receive final pay for the current pay period, select Yes or No. 3. To issue a Record of Employment, select Yes. Click Done This step of the Wizard is shown when you select Yes for the Record of Employment in Step 2 of the Wizard. A Record of Employment is issued anytime there is an interruption of earnings and must be filed with Service Canada. Enter information for the required fields: Step 3 Record of Employment Copyright 2016 ADP Canada Co. How Do I End an Employee s Employment and Issue a Record of Employment?

3 Use this step to make any adjustments to Record of Employment earnings or hours before issuing the document: 1. To identify the year and period of information that requires adjustment, select the View the latest ROE information report link. Step 4 Insurable Hours & Earnings 2. Select the green plus icon to open the Insurable Hours & Earnings Adjustment window: 3. Select Done when all entries are complete, or select the Add Another link to complete another adjustment. Copyright 2016 ADP Canada Co. How Do I End an Employee s Employment and Issue a Record of Employment?

4 Add any additional payment information for the following: Vacation Pay Statutory Holiday Pay Other Monies Paid or Payable on Separation Paid Sick, Maternity, Parental or Compassionate Care Leave or Group Wage Loss Indemnity Step 5 Other Insurance Payments What Do I Do if an Employee s Last Day of Work Falls in the Same Pay Cycle as a Statutory Holiday? There are two possible scenarios: The employee s last day of work falls on or after the Statutory Holiday date. This employee is eligible for the Statutory Holiday payment. The employee s last day of work is before the Statutory Holiday date. This employee is not eligible for the Statutory Holiday payment. Refer to the Job Aid How Do I Make Payroll Entries for Statutory Holidays for details. Copyright 2016 ADP Canada Co. How Do I End an Employee s Employment and Issue a Record of Employment?

5 Use this step to validate all of the information you entered to terminate an employee. To return to any of the previous steps in the wizard to change any information, select the Previous button. Step 6 Review and Confirm If you file Records of Employments electronically, you can also preview them before filing. Which Other Topics Relate to Ending an Employee s Employment? How Do I Place an Employee on Leave of Absence? How Do I Update an Employee s Profile? Copyright 2016 ADP Canada Co. How Do I End an Employee s Employment and Issue a Record of Employment?