ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR OPPORTUNITY PROFILE

Transcription

1 ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR OPPORTUNITY PROFILE October 2018

2 Canadian Patient Safety Institute Project Coordinator Page 2 of 4 ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR CANADIAN PATIENT SAFETY INSTITUTE Background We still have work to do! Today in Canada, every 17 minutes someone dies in a hospital from an adverse event. The Canadian Patient Safety Institute (CPSI) was established as the result of a rallying cry led by dedicated individuals working within the healthcare system that couldn t experience one more incident of a patient getting harmed. In December 2003, Health Canada officially created and announced funding for CPSI with a mandate to provide national leadership on developing evidence based tools and resources to educate and inspire safer care. CPSI is the only national organization solely dedicated to reducing preventable harm and improving the safety of healthcare. This is accomplished by a focus on preventing harm from happening, responding to harm when it does happen and learning from harm so that it doesn t happen again. CPSI has a full time Project Coordinator position available for someone passionate about improving healthcare. Our vision Canada has the safest healthcare in the world Our mission To inspire and advance a culture committed to sustained improvement for safer healthcare A BOLD New Strategy CPSI has a new strategy and Business Plan that outline how it will lead system strategies to ensure safe healthcare. The strategy consists of two key elements: 1. Demonstrate What Works Support is needed for successful implementation of measurable, sustainable patient safety improvement, and initiatives need to be evaluated to demonstrate what works. 2. Strengthen Commitment The evidence of what works needs to be translated into standard practices for practitioners and providers at all levels of the health system. These best practices can then be incorporated into a more robust system of commitment, responsibility and expectations for patient safety in Canada. We are calling this new strategy PATIENT SAFETY RIGHT NOW. You can hear the urgency in our call to action to focus on demonstrating what works and strengthening commitment to patient safety in Canada right now!

3 CPSI's Lines of Business Safety Improvement Projects CPSI will work with committed partners to implement and evaluate measurable and sustainable safety improvement projects. Making Patient Safety a Priority CPSI will use the patient voice in reporting, campaigns and media to make patient safety a higher priority across healthcare systems. Policy Impact CPSI will influence policy, standards and regulations so that they incorporate the best patient safety evidence and practices. Alliances and Networks CPSI will create and strengthen alliances with patients, governments, industry and other partners who are committed to making care safer. The Position The Project Coordinator will provide project coordination support and administrative assistance for CPSI programs and projects. This position will report to a Senior Director. This role requires occasional travel to national and/or local meetings, and requires the ability to work collaboratively with local, national and international partners, and internally with cross functional teams. The successful candidate will work from CPSI s Ottawa office. Virtual work using web technology is required on a regular basis. Position Requirements Responsibilities include but are not limited to: Support the planning, development, implementation and evaluation of program activities and deliverables from across the organization, as assigned. Together with Program Manager(s) and other Project Coordinator(s), contribute to all phases of project management for assigned work, including the development of project charters and project plans, estimating time and resource requirements, controlling and tracking projects and budgets, identifying and mitigating project risks, and implementing and evaluating project success. With and through expert faculty, advisors and/or partners, contribute to the development and delivery of customized patient safety initiatives for defined customers. Coordinate internal and external meetings, as assigned, including agenda and meeting material development and distribution, record keeping, event logistics (hotel and travel arrangements, venue booking, catering, expense reimbursement, etc.).

4 Provide excellence in customer service to CPSI stakeholders, partners, advisors and vendors through written and verbal communications. Contribute to the input, collation and management of CPSI program data, as assigned. Contribute to the coordination of writing, editing and layout of reports and website content, as assigned. General administrative duties may include preparation of expense claims, maintaining simple computer databases, and other office administration duties, as assigned. Education and Experience A Business Administrative Diploma and a minimum of 3 years experience in healthcare and/or office environment is an asset. Experience with program start up and launch is an asset. Demonstrated ability to manage multiple priorities with flexibility. Communication, facilitation, change management and adult learning skills. Ability to work independently and as part of a team to meet timelines and priorities. Strong technological skills to support use of Outlook, Microsoft Office Suite & web based meeting and education methods. Fluency in French is an asset. Additional Skills & Attributes Excellent organizational and time management skills. Demonstrated ability to work collaboratively in a cross functional, team based and virtual environment. Strong interpersonal and client relationship skills. Excellent written and verbal communication skills. Strong analytical capability with excellent attention to detail. Demonstrated commitment to high quality work. Enthusiasm, creativity, innovation and the ability to thrive in a fast paced environment. Ability to work with a diverse group of professionals from within as well as outside CPSI. Strategic thinking skills supported by assertive communication and consensus building. Compensation The position offers a competitive compensation. Further details will be discussed in personal interview.

5 * * * * * * * * * * Interested candidates should forward a completed resume and letter of application (outlining how qualifications and experience match the role competencies), in a single Word format document, via to: careers@cpsi icsp.ca by 17:00 EDT November 5, Only successful candidates chosen for further interviews will be contacted.