Theatre Manager. The Edinburgh Academy. Introduction

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1 Theatre Manager The dinburgh Academy Introduction The dinburgh Academy is an academically selective, independent, co-educational day school for pupils aged 5-18 years with a reputation for being caring and friendly. The dinburgh Academy aims to be forward-looking and progressive but also greatly values its long held traditions. The School has a strong reputation for individual attention and excellence in its pastoral care and co-curricular provision. The School consists of a Senior School containing approximately 625 pupils and a Junior School containing approximately 396 pupils, and we have a Nursery department of around 100 pupils. The School is a member of HMC. The School s Place in dinburgh The School was founded in 1824 and has been regarded as a leading educational establishment within the City of dinburgh and across Scotland ever since. Original Directors included the leading literary names of their age such as Sir Walter Scott. Robert Louis Stevenson and James Clerk Maxwell were also pupils at the School. The Senior School occupies a site in Henderson Row, less than a mile from Princes Street and at the northern limits of the Georgian New Town, of which it was designed to be a part. Further details about the School and its resources can be found on the School website - Independent Co-educational Day School

2 JOB DSCRIPTION & PRSON SPCIFICATION Job Title Theatre Manager Department Drama Responsible To Head of Drama Reporting To Bursar Salary Hours 40 hours per week Probationary Period Three months Major Tasks 1 To provide technical support for rehearsals, productions, projects and events 2 To maintain a safe and secure workplace 3 To undertake the proper maintenance, storage and distribution of equipment and materials. 4 To assist in the financial management of the productions department 5 To abide by the Health & Safety policies of the dinburgh Academy 6 To supervise pupils working in the technical and production areas 7 To support pupils in achieving their learning goals 9 To act as Duty Technician during events, for both internal and external hires and public performances Job Activities Major Task 1 - Provide Technical Support 1.1 To assist and advise pupils and staff on the correct, safe use of tools and equipment in line with best practice and, when necessary, to provide practical demonstrations. 1.2 To provide technical support in the areas of lighting, rigging, flying and project/stage management for rehearsals, productions, events and teaching sessions within A or related to A. 1.3 To operate technical equipment for rehearsals, performance and events. 1.4 To instruct pupils on the use of specialised stage, lighting and control equipment. 1.5 To instruct pupils on the application of best practice techniques within the performance spaces. 1.6 To perform, in conjunction with pupils, appropriate fault finding and diagnostic procedures as required. 1.7 To undertake practical work in relation to get-ins, fit-ups, strikes and get-outs. This would include the assembly, rigging, adjustment and use of scenery, props, rigging and lifting equipment, lighting equipment, special effects and sound equipment.

3 1.8 To prepare plans and schedules as may be required, in relation to fitting up and rigging of technical equipment. 1.9 As required, to undertake the design of lighting and special effects for specific A productions and events As required, to assist with the manufacture, painting, moving and storage of scenery, props and special effects. Major Task 2 Maintenance of a Safe and Secure Workplace 2.1 To ensure that the production and technical areas of A are kept clean, tidy and secure in accordance with A Health & Safety regulations and the directions of the Facilities Manager. 2.2 To assist in maintaining a schedule of planned activities to ensure the production and technical areas are available in respect of each activity. 2.3 To maintain and upgrade the facilities of the production and technical areas of A as required. Major Task 3 Maintenance, Storage and Distribution of quipment and Materials 3.1 To undertake regular and proper maintenance, inspection and, where appropriate, testing of production technical equipment in order to ensure that they are working correctly and safely and are available to meet the demands of the curriculum, production and events. 3.2 To assist with the maintenance and inspection of workshop equipment and facilities. 3.3 To ensure that production technical equipment is itemised and recorded in accordance with the A stock control procedures. 3.4 To maintain records of materials and material usage following production department procedures. 3.5 To follow the procedures relating to the reservation, issue, loan and hire of A tools and equipment. 3.6 To order materials, tools, and other relevant equipment following procedures determined by the Head of Drama. 3.7 Carry out front-line fault assessment and repair on equipment. 3.8 nsure all equipment is kept current in line with industry standards, and that manufacturers updates are followed.

4 Major Task 4 Financial Management 4.1 If required, to assist in the preparation and maintenance of estimates and budgets for production department operations. 4.2 To abide by the financial regulations and keep financial records for materials and equipment as directed by the Head of Drama. Major Task 5 Health & Safety 5.1 To ensure that local, national and A Health & Safety regulations are implemented within the area of responsibility. 5.2 To advise pupils and staff on appropriate Health & Safety issues. 5.3 To use facilities and equipment, as well as, carry out work activities in accordance with the information, instructions and training provided by A and information supplied by equipment manufacturers or suppliers. 5.4 To co-operate with the management of A in meeting their Health & Safety obligations. 5.5 To ensure all specialist electrical equipment is correctly shut down at the completion of each working day. 5.6 To ensure that all potential hazards are made safe immediately, or if appropriate, at the completion of each working day. 5.7 To ensure that venues are left tidy and appropriately secured at the end of each working day. Major Task 6 Supervision of Pupils 6.1 To supervise pupils when they are working in the production and technical areas of A, and to ensure that they carry out their work in a safe manner in accordance with A procedures and industry best practice. 6.2 As required, to assess and test the competence of pupils/trainees in the workplace. 6.3 To ensure that all rigging work is inspected and completed before use, and before allowing public access to the area. 6.4 To ensure that all pupil electrical work is suitably inspected before use. 6.5 To ensure that all pupils provide appropriate and accurate plans and schedules before commencing work, including loading calculations. 6.6 To ensure schedules are followed as accurately as possible, ensuring that rest periods and meal breaks are observed. 6.7 To ensure that Facilities Management is informed of pupils working outside of regular School hours and that such pupils are aware of their responsibilities.

5 Major Task 7 Learning Support 7.1 As required, to provide technical support and to prepare technical facilities for teaching sessions. 7.2 To carry out demonstrations during teaching sessions under the guidance of academic staff. 7.3 Provide advice and assistance for pupils and staff. 7.4 As required, to provide individual or small group instruction on specialised A equipment. 7.5 Provide instruction and guidance in appropriate procedures for fault-finding, in order to support pupils individual learning experience. 7.6 Provide instruction and guidance on the use of proper procedures in scheduling and planning. Major Task 8 Common Production Staff Duties 8.1 To assist with the day-to-day operations of the Productions Department. 8.2 To undertake the supervision of individual projects and events as directed by the Head of Drama. 8.3 To take an active part during get-ins, fit-ups, strikes and get-outs. 8.4 As required, to attend Production meetings and to assist in the planning of A activities. 8.5 To work flexibly, including contributing to A work projects of a general nature. 8.6 As required, to participate in staff appraisals and training programmes. 8.7 To carry out duties at all times with due regard to qual Opportunities, Health & Safety and other Institute policies as agreed and occasionally revised. Major Task 9 Duty Technician 9.1 To provide a point of contact for any technical issues that may arise during a performance or event. 9.2 To perform any practicable repairs and adjustments as may be required to ensure the continuation of the performance or event. 9.3 To ensure that the performance venue and associated backstage areas including dressing rooms and corridors are safe and tidy before hand-over to the vents and Lettings Manager.

6 9.4 To assist the vents and Lettings Manager in admitting the public to the venues, and in clearing the venues at the completion of performances. 9.5 To ensure that any activities during performance identified as especially hazardous are suitably supervised. 9.6 To co-operate with the vents and Lettings Manager/Fire Officer during public events to: a) nsure all public areas of the premises are kept safe b) nsure all reasonable steps of ensuring the safety, comfort and security of the public are taken c) nsure steps are taken, as may be required, to investigate and manage any fire hazard, alarm or similar incident 9.7 In conjunction with the duty Janitor, ensure that all non-public areas of the building are appropriately secured before admitting the public. 9.8 To provide cover, as required, during performances and events for the duty Janitor or Fire Officer. 9.9 To undertake training as necessary within the building which includes security, heating, fire alarm, ventilation systems and public address systems To ensure that the performance venues and associated spaces, are made safe, and when required, secured as soon as practicably possible after the completion of the performance of event. Major Task 10 Production Management 10.1 To provide a point of contact for inquiries relating to the production spaces and production equipment As required, to attend any and such meetings with external companies as required As required, to attend any and such meetings within A as required As required, to be the Production Manager or Technical Manager for A and external events To ensure that all persons employed as casuals for the technical support of events and performances are competent, and aware of A procedures and policies To ensure that the hours of all persons employed as casuals for events and performances, are managed and recorded and that appropriate documentation is provided on completion of the event To ensure that all A policies relating to performances and the use of performance spaces are followed.

7 Person Specification for the Post of Theatre Technician = ssential D = Desirable Qualifications A minimum of four years professional experience as a performing arts technician Identified by Form or xperience Rigging, adjusting and operation of theatrical lighting equipment, power distribution and control systems Rigging, adjusting and operation of special effects and video equipment Setting up, adjustment and operation of theatrical rigging and flying systems Setting up and rigging of scenery and stage decking systems Routine maintenance inspection and testing of theatre technical equipment Portable electrical appliance testing D Setting up, adjustment and operation of theatre sound and D communications systems and equipment Setting up, adjustment and operation of intelligent lighting equipment Lighting Design work D Stage Management work D Basic set construction and scene painting D Previous work within a student environment D Knowledge, Skills & Ability Possession of interpersonal skills of a high order, with the ability to demonstrate to others in a clear and affective manner Knowledge of electrical theory and practice relating to theatre lighting, sound and communications systems Knowledge of the theory and practice of theatrical rigging and flying systems (including basic rigging knots) Knowledge of the theory and practice of scenery and stage decking rigging and installation Knowledge of Health & Safety regulation and practice relating to a producing theatre environment Knowledge of the theory and practice of basic scenery construction, Task/Demonstration D Knowledge of basic scene painting D Knowledge of stage management duties within a variety of D environments Knowledge of the setting-up, adjustment and operation of D theatre sound systems and equipment Knowledge of the setting-up, adjustment and operation of D communications systems s

8 Ability to undertake maintenance, inspection and testing of theatre technical equipment Ability to use wide range of portable power tools and hand tools safely and confidently Ability to organise stores and equipment Ability to work safely and confidently at heights Ability and willingness to work unsupervised and on own initiative Ability to work flexible and unsociable hours Commitment To qual Opportunities policies and practice To a high level of service to users To pupils and the learning experience To enthusiasm and flexibility To the values and ethos of the dinburgh Academy NOTS The particular duties and responsibilities attached to this post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Changes outside this description will only be made after consultation with the object of reaching agreement with the person concerned, and will be recorded on the individual s job description. If however after consultation, the person concerned is not in agreement with the proposed change, then they would be able to use the grievance procedure. LOCATION The job is mainly located at A s Senior School. However, it may be that from time to time the post holder will be required to work on different duties, or on any other jobs within his or her competence. Such jobs will be in the post holder s present or any other location, principally the A Junior School, as may be deemed appropriate. HOURS OF WORK An average of 40hrs per week including regular evening work, unsociable hours and occasional working after midnight. Additional hours, including work on a Saturday and Sunday, will be required. xcess hours and hours worked on a Saturday are taken off in lieu (based on flat time) at times to suit operational needs (normally during School holidays). Sunday and Bank Holiday working may be required from time to time and is subject to remuneration policies detailed in the Staff Handbook. The precise distribution of hours to be determined in consultation with the Head of Drama.

9 Conditions of Appointment The appointment will be subject to satisfactory references, verification of identity and proof of qualifications. Child Protection The dinburgh Academy is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and PVG Disclosure Scotland. qual Opportunities The School is an qual Opportunities employer, and welcomes applications for this post from appropriately qualified persons regardless of age, disability, gender, race or sexual orientation. Closing Date November 12 th, 2018 To apply: Please send your C.V along with a completed application form and covering letter outlining your experience and suitability for the post to humanresources@edinburghacademy.org.uk.