June 2017 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3

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1 June Year-End Workshop, 9AM - 11AM, DT Campus, BV Notes:

2 July PURCHASING: Last day to submita requisition/purchase order request for orders over $50,000 using FY16/17 funds. PURCHASING: Last day to create requisitions in PeopleSoft DTS: Departments must route July 15 All DBTs for employees ALL vouchers electronically to paid SEMI-MONTHLY are due by DTS from September - June 5PM Budget Office PURCHASING: Planned first day to create requisitions in Rowdy Exchange (May change depending on actual Go-Live) July 31 All DBTs for employees paid MONTHLY are due by 5PM Budget Office DTS: Departments must route ALL vouchers electronically to DTS from July 1st -July 15th July 31 All DBTs for employees paid SEMI-MONTHLY are due by 5PM Budget Office Notes:

3 August PTCA: Transactions for August 3rd statement ready for reconciliation and approval PURCHASING: Last day Departments can submit a Purchase Order Correction (POC) for FY16/17 payment PURCHASING: Last day Purchasing will accept an approved requisition/purchase order between $15,000 and $50,000 using FY16/17 Funds* BUDGET: Pay Period Ending August 15 All DBTs for employees paid SEMI-MONTHLY are due by 5PM DTS: Departments must route ALL vouchers electronically to DTS from July 16th July 31st PAYROLL - Last salaried PAYROLL - SUPERVISOR - employee weekly timesheet due DEADLINE to submit salaried for 8/7 thru 8/13 workweek- employees' timesheets, August monthly payroll including Overtime Comp Time processing deadline Payout (OCP) into T&L UTShare PS. PAYROLL - TIMEKEEPER DEADLINE - to enter salaried employees' timehseets including Overtime Comp Time (OCP) into T&L UTShare PS. PAYROLL - LAST DATE FOR OFF-CYCLE CHECK REQUESTS. THERE WILL BE NO OFF- CYCLE CHECK PRINTING ON 8/28 THRU 31 PURCHASING: Notify Purchasing via to close/liquidate FY17 Purchase Orders August 31 All DBTs for employees paid MONTHLY are due by 5PM DTS: Departments must route ALL vouchers electronically to DTS from August 1st-15th PTCA: CLIBA/TAC outstanding balances on travel cards CLIBA & TAC must be paid in full PTCA: LAST DAY RECOMMNEDED FOR FY16/17 PROCARD TRANSACTIONS. PTCA: Departmental approval due by 5PM for August 3rd statement ACCOUNTING: Corrections through July 31, 2017 must be received in Accounting Services by 5PM HR: SharePoint forms for employee start date of September 1, 2017 due to Human Resources PURCHASING: Last day to create a requisition/purchase order for orders below $15,000 ( All workflow approvals (budget, commodity, and foreign vendor) must be completed by COB (close of business) of deadline date) DTS:

4 August 2017 dead e date) S Departments must route ALL vouchers electronically to DTS for any expenses incurred from August 16th to August 22nd DTS: Vouchers to be expensed in FY16/17 for $3000 or less must be electronically routed to DTS Notes: DTS: ALL remaining travel after August 15th must be submitted and routed to DTS if expensed out in FY16/17 PAYROLL - HOURLY EMPLOYEE WEEKLY TIMESHEETS DUE FOR 8/21 THRU 8/27 TO SUEPRVISOR BY 10AM- SUPERVISOR APPROVAL DEADLINE - 5PM August 31 All DBTs for employees paid SEMI-MONTHLY are due by 5PM DTS: Last DTS check run at noon for FY16/17 ACCOUNTING: Last accounts payable check run for FY16/17 at NOON FISCAL SERVICES - ALL 16/17 DEPARTMENTAL REVENUE MUST BE DELIVERED TO FISCAL SERVICES (FS) NO LATER THAN 5PM FISCAL SERVICES - ALL REIMBURSEMENT REQUESTS FOR PETTY CASH FUNDS FOR FY16/17 MUST BE SUBMITTED TO FS NO LATER THAN 4PM. FISCAL SERVICES: All Receiving Reports must be completed for ANY capital and controlled items HR: Vacation time over the maximum allowable carryover amount must be exhausted

5 PAYROLL - TIMEKEEPER'S LAST DEADLINE DATE FOR HOURLY EMPLOYEES 8/16 THRU 8/31 PAY PERIOD BY 3PM PTCA: Procard transactions from September 3rd are ready for reconciliation and approval. Expenses will be charged to FY16/17 September 2017 ACCOUNTING: IDTs through August 31, 2017 must be received in Accounting Services by NOON ACCOUNITNG: Bill for services rendered for FY17 must be received in Accounting Services by 5PM ACCOUNTING: Complete inventory count and reconciliation must be received in Accounting Services NO LATER THAN NOON PTCA: All Procard reconciliations completed and approved by NOON on September 7th will be processed for payment. Any amounts over $3000 will be included in AP accruals and charged to FY16/17. Any expenses not processed by the required dates will be charged to FY17/18. PAYROLL: HOURLY EMPLOYEE WEEKLY TIMESHEETS DUE FOR 8/28 THRU 8/31 TO SUEPRVISOR BY 10AM- SUPERVISOR APPROVAL DEADLINE - 5PM PAYROLL - SUPERVISOR FINAL DEADLIEN TO APPROVE HOURLY TS FOR 8/16 THRU 8/31 PAY PERIOD 5PM. DTS: FY2018 OPEN FOR PROCESSING ACCOUNTING: August corrections must be received in Accounting Services NO LATER THAN NOON Notes: