DIRECTORATE OF HUMAN RESOURCES

Transcription

1 MAKERERE UNIVERSITY P.O. Box 7062 Kampala Uganda Telephone: / Cables MAKUNIKA E.mail: DIRECTORATE OF HUMAN RESOURCES OFFICE OF THE DIRECTOR EMPLOYMENT OPPORTUNITIES: ADMINISTRATIVE Applications are invited from suitably qualified candidates for the following posts. Please submit your application, Curriculum Vitae, Certificates and Transcripts (3 copies each set) giving full details of applicants education, qualifications, work experience, present salary and naming three referees, plus their postal addresses. Applicants should make sure that at least two referees have forwarded references concerning their application. Applications should be delivered to the Employment Division Office, Room 406, Top Floor, Main Building, Makerere University, and addressed to: The Director Human Resources Makerere University P.O.Box 7062 Kampala. Closing Date: Friday 28 th January DIRECTORATE OF HUMAN RESOURCES (a) Post: Reports to: Manager, Records and Information (Re-advertised) Director Human Resources Salary Scale: Makerere University M.4 Required Minimum Qualifications: Honours Bachelors Degree from a recognized institution and a Masters degree from a recognized institution preferably in any of the following fields of study: Computer Science Software Engineering Information Systems Information Technology Information Science or its equivalent Required Experience: At least 7 (seven) years of working experience with ICT systems in a large organisation, 3 (three) of which should be at supervisory level. 1

2 Duties & Responsibilities: 1. Provide leadership to the Records and Information Division in line with the Human Resource (HR) policy. 2. Provide professional (technical) support and advice to all stakeholders (Management, staff, and Council Committees) in line with the University Strategic Plan and HR policy 3. Develop work targets for the Division in line with HR Strategic Plan 4. Initiate, review, and monitor policies and procedures on Information and Records in line with the University Strategic Plan. 5. Review and elicit specifications for changes in IT and HR processes in line with University Information Policy. 6. Manage performance, mentor, guide, and appraise division staff in line with HR Policies. 7. Plan, budget and account for the Division s resources in line with Directorate s Strategic Plan 8. Continuously design proposals on issues of HR Records and information in line with University Strategic plan. 9. Perform any other related duties as may be assigned by the Director Human Resources from time to time. Essential skills/competences: Records organisational skills Excellent ICT and data analysis skills Good interpersonal, communication and Team Building skills Mentoring skills Working knowledge of record policies & Law Desirable qualities Working knowledge of the Universities and Other Tertiary Institutions Act 2001 and Makerere University Information Systems Age limit: Applicants should not exceed 50 years of age Tenure of appointment: Permanent terms of service N.B. Those who applied earlier may re-apply. (b) Post: Manager Human Resources (01) Reports to: Director Human Resources Salary Scale: Makerere University M 4 Required Minimum Qualifications: Masters degree in Human Resource Management OR Organizational Psychology OR Masters in Business Administration (HR Option) MSc. Human Resource Management in Education OR a Masters degree in Management and Organizational Development. Or 2

3 MA degree in Public Administration OR Masters in Educational Management and Planning; PLUS a Post Graduate Diploma in Human Resource Management. Required Experience: Not less than 7 (seven) years working in Human Resource Management at a senior level. Duties and Responsibilities: Provide professional (technical) support and advice to all stakeholders (Management, staff, and Council Committees) in line with the University Strategic Plan and HR Policy. Develop work targets for the HR in line with Human Resource Strategic Plan. Plan, budget and account for resources for Human Resource activities of the division in line with the University Strategic Plan. Manage the performance, training and development of staff in line with the Human Resource Policy. Coordinate the implementation of procedures for recruitment, confirmation, promotion, discipline and grievances in line with relevant Human Resource policies. Review and monitor performance management and control systems and recommend changes in light of changing environment in accordance with Human Resource policy. Monitor the application of HURIS in the in line with University information policy. Essential Skills/ Competencies Leadership and supervisory skills Ability to build, lead, and work with teams; Computer literacy; Interpersonal & Communications skills; Quick judgment and decision making; Age limit: Applicants should not exceed 50 years of age Tenure of appointment: Permanent terms of service 2. ESTATES & WORKS DEPARTMENT a) Post: Director Estates (01) Reports to: Deputy Vice- Chancellor (F&A). Salary Scale: Makerere University M 3 Duties & Responsibilities: 1. The Estates Manager will be the Head of the estates Department; 2. Responsible for its administrative, financial and personnel matters; 3. Coordinate activities of the department with other departments and within the department; 4. Implement Estates policy matters of the University; 5. Overall controller of maintenance and upkeep of the University plant; 6. Supervise all capital projects of the University; 7. Coordinate the execution of all works (Civil, Mechanical and Electrical). 3

4 Minimum Qualifications and work experience: 1. Masters Degree in Engineering 2. Honours Bachelor s degree in Civil Engineering or Mechanical Engineering Professional Requirements 1. Chartered Engineer or Municipal Engineer; 2. Registration with ERB 3. Full Member of UIPE Required experience: At least 10 (ten) years working experience in a reputable Organization five (5) of which should have been at Senior Managerial Level. Other Essential requirements: 1. Computer literacy, 2. Team player with leadership skills. Age limit: Applicants should not exceed 55-years of age. Tenure of appointment: The appointment shall be for a contract of five years and may be renewed subject to satisfactory performance following appraisal. b) Assistant Engineer (Civil) Role: To implement Civil Works in the Estates and Works department. Reports : To the Director - Estates Department Qualifications: (i) Masters degree in Civil Engineering. (ii) Bachelor of Science degree in Civil Engineering from a recognized University/Institution. Duties and Responsibilities: 1. Responsible for all civil building works of Estates department. 2. Supervise work of stores including procurement, storage, issuing of materials and ensuring that proper procedures are followed. 3. Deals with issuing, recording and monitoring of LPO s. 4. Responsible for deployment/coordinating works of various foremen in the Estates. 5. To perform any other related duties as may be assigned by the Estates Manager. Required Attributes Excellent interpersonal and communication skills Team work, mentoring and coaching skills Must be computer literate Age Limit: Applicants should not exceed 50 years of age Remuneration: Makerere University M6 scale. Tenure of Appointment: Permanent terms of service 4

5 3. INTERNAL AUDIT DIRECTORATE a) MANAGER (03) Responsible to: Director Internal Audit Salary Scale: Makerere University M4 Role: Responsible for assisting in setting Audit plans and strategies, Risks and controls, Audit execution, Audit reporting and Follow ups. Required Qualifications (i) An Honours Bachelor s Degree. (ii) Full professional Qualifications in Accountancy or Audit obtained from a recognised awarding body. (iii) A Masters degree in either Financial Management or Audit or Business Administration or Management from a recognized institution Required Experience: A minimum of 6 years experience in audit work, 3 years of which should be at a Senior Auditor level or equivalent level of experience in Audit or Accounting work from a reputable Organisation DUTIES 1) To provide professional and technical support to the Director in policy and strategy formulation. 2) Develop audit plans and framework for conducting audit assignments. 3) Review risks and control framework 4) Review and monitor work performed as per plans. 5) Prepare and review reports for assignments conducted. 6) Assist in conducting investigations as and when required. 7) Provide effective leadership and technical support to subordinates. 8) Perform any other related duties as assigned by the Director. OUTPUTS i) Audit plans developed and approved (i) Evaluation of risks and controls (ii) Audit execution and supervision (iii) Audit reporting as per objectives and deadlines. (iv) Leadership to audit teams (v) Audit monitoring and evaluation (follow up) Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service b) SENIOR INTERNAL AUDITOR (02) Responsible to: The Manager Salary Scale: Makerere University M5 5

6 Role: To provide technical support and carry out routine internal Audit management supervision, review of technical aspects and monitoring of day today progress of internal Audit activities. Required Qualification (i) An Honours Bachelors degree. (ii) Full professional qualifications in Accountancy or Audit obtained from a recognized awarding body. (iii)a Masters degree in Financial Management or Audit or Business Administration or Management from a recognised institution Required Experience: Minimum of three years experience, as Internal Auditor or equivalent level of experience, in Audit or Accounting work from a reputable Organisation. DUTIES 1) Designing audit programmes for carrying out particular audit assignments. 2) Coordinating planning of Audit assignments 3) Drawing audit objectives, developing working papers and carrying out preliminary review 4) Lead teams in holding entry and exit meetings for various assignments 5) Review working papers for work carried out by Internal Auditors 6) Review reports of audits carried out 7) Assist in carrying out investigations as and when required. 8) Any other related duties as assigned by the supervisor. OUTPUTS 1. Audit programmes. 2. Coordination of Audit Assignments 3. Audit execution monitored 4. Review of working papers 5. Reports by Internal Auditors reviewed 6. Leadership to audit teams Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service c) SENIOR INTERNAL AUDITOR (ICT 01) Responsible to: Director - Internal Audit Salary scale: Makerere University M5 Role: Audit of computerised systems and support Internal Audit Directorate in extraction and analysis of data. Required Minimum Qualifications (i) An honours Bachelors degree in Computer Science or ICT 6

7 Required experience At least 3 years experience in reviewing computerised systems. Key Duties 1. Develop audit plan & programs for ICT audits 2. Review controls and security systems in Computerised systems 3. Review existence and compliance with ICT manuals and guidelines 4. Develop risk assessment framework for ICT 5. Support in extraction of relevant information from systems for audit analysis 6. Support the development of a Computerised Audit System 7. Any other related duties as assigned by the supervisor Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service 4. UNIVERSITY HOSPITAL a) Post: Director Hospital (1) Reports to: Deputy Vice- Chancellor (F&A). Salary Scale: Makerere University M3 Duties and Responsibilities Administrative Leadership Provide leadership in coordination of medical and administrative policies of the hospital and the medical staff. Develop, coordinate, and implement all aspects of educational and research activities of the medical staff. Coordinate the functioning of the medical staff and assist in the implementation and enforcement of the hospital policies, and the rules and regulations of the medical staff. Act as an advisor to the Hospital Executive Committee in all professional matters of the hospital. Physician Leadership Help the facility ensure that patients have appropriate physician coverage and ensure the provision of physician and health care practitioner services; and Provide specific guidance for physician performance expectations; Help the facility ensure that a system is in place for monitoring the performance of health care practitioners; and Facilitate feedback to physicians and other health care practitioners on performance and practices. 7

8 Patient Care - Clinical Leadership Coordinate the administrative decision-making and the development of policies and procedures related to patient care; Develop, approve, and implement specific clinical practices for the facility to incorporate into its care-related policies and procedures, Review, consider and/or act upon consultant recommendations, as appropriate, that affect the facility's resident care policies and procedures or the care of an individual resident; and Help review policies and procedures regarding the adequate protection of patients' rights, advance care planning, and other ethical issues. Quality of Care Help the facility establish systems and methods for reviewing the quality and appropriateness of clinical care and other health-related services and provide appropriate feedback; and Participate in the facility's quality improvement process; Help the facility provide a safe and caring environment; Help promote employee health and safety. Education, Information, and Communication Provide information to help the facility provide care consistent with current standards of practice (defined as "approaches to care, procedures, techniques and treatments that are based on research and /or expert consensus and that are contained in current manuals textbooks and or publications, or that are accepted, adopted or promulgated by recognized organizations or national bodies.") Help the facility develop medical information and communication systems with staff, patients, and families and others; Represent the facility to the professional and lay community on medical and patient care issues; Help establish appropriate relationships with other health care organization. Minimum Qualifications 1. MBChB degree. 2. Master of Medicine or Public Health degree. Professional Requirements Registered with relevant professional bodies. Required experience: At least 10 (ten) years experience in a reputable Organization five (5) of which should have been at Senior Managerial Level. Other Essential requirements: 1. Below age of 55 years at the time of application 2. Computer literate, 3. Team player with leadership skills. Tenure of appointment: The appointment shall be for a contract of five years and may be renewed subject to satisfactory performance following appraisal. 8

9 5. GENDER MAINSTREAMING DIRECTORATE (a) Post: Director - Gender Mainstreaming (01) Reports to: Vice Chancellor Salary Scale: Makerere University M.3 Role: To provide overall leadership to the Gender Mainstreaming Division. Required Minimum Qualifications: (i) Honours Bachelors degree preferably in Gender Studies, OR Law OR Mass Communication, OR Development Studies, OR Education OR Social Sciences from a recognized Institution/ University. (ii) A Masters degree in any of the following disciplines from a recognised Institution/ University: Gender Studies, OR Development Studies OR Human Rights. (iii) Training in Gender Studies to at either bachelors degree level OR at Masters degree level is required. (iv) A Masters degree in Business Administration and a relevant PhD from a recognized Institution will be an added advantage. Required Experience A minimum of 10 (ten) years managerial experience of which 5 (Five) must be in gender activism and at senior managerial level in a reputable organisation/institution. Key Result Areas: 1. Provide overall leadership to the Gender Mainstreaming Directorate. 2. Ensure implementation of the Makerere University Gender Policy. 3. Oversee strategic planning, budgeting, implementation, accountability of the Gender Mainstreaming Programme 4. Develop, implement and review systems and procedures for effective operational management of the Directorate. 5. Implement the Resource Mobilisation, Investment and Sustainability Strategy for the Directorate. 6 Develop and implement Monitoring &Evaluation frame work for the Directorate. 7 Provide annual narrative and financial plans and reports of the Directorate 8 Review and update the Makerere University Gender Policy. 9 Provide Secretarial services to and record for the University Gender Mainstreaming Committee. 10 Manage Human Resources and general administration of the Directorate. 11 Represent the Gender Mainstreaming Directorate in strategic fora in Makerere University and beyond. (ii) Essential skills/competences: Knowledge of gender and development issues. Leadership and Management skills 9

10 Strategic planning and operational management skills. Fundraising and proposal writing skills Good interpersonal, communication and Team building skills Mentoring and coaching skills Must be computer literate Age limit: Applicants should not exceed 55 years of age Tenure of appointment: The appointment shall be for a contract of five years and may be renewable subject to satisfactory performance following appraisal (b) Post: Deputy Director (Teaching, Learning/ Research &Innovations) Reports to: Director Gender Mainstreaming Salary Scale: Makerere University M.4 Role: To provide leadership for the teaching and learning, research and innovation. Qualifications: (i) Honours Bachelors Degree in Law, or Mass Communication, or Development Studies, or Education or Social Sciences from a recognized Institution/ University. (ii) A Masters Degree in any of the following disciplines from a recognised Institution/ University: Gender Studies, Development Studies or Human Rights. (iii) A Post graduate diploma in Project Planning and management would be an added advantage Experience: A minimum of 3 (three) years experience in gender activism and engagement in research, production of publications, management of scholarships and engagement in resource mobilisation and networking in a large and reputable organisation/ Institution. Key Result Areas: 1. Implement the resource Mobilisation Investment and sustainability Strategy for the Directorate. 2. Develop and implement the T&L and R&I Divisions Plans and Budgets 3. Manage the Process of Engendering the University Curricula 3. Manage Scholarships and follow up of students Curricula. 4. Manage the Production of Publications. 5. Developing strategies to promote women in leadership at Makerere University 6. Monitor and evaluate activities of the Division and produce narrative and financial reports 7. Build team, mentor, coach, access and appraise staff of the division. (iii) Essential skills/competences: Knowledge of gender and development issues. Leadership and Management skills Strategic planning and operational management skills. 10

11 Fundraising and proposal writing skills Good interpersonal, communication and Team building skills Mentoring and coaching skills Engendering the curricular and management of scholarships Research, documentation and policy analysis skills and training skills. Report writing and fundraising skills. Age limit: Applicants should not exceed 50 years of age Tenure of appointment: Permanent terms of service 6. DIRECTORATE OF QUALITY ASSURANCE (a) Post: Manager (Academic Affairs) (01) Reports to: Director Quality Assurance Salary Scale: Makerere University M.4 Role: To provide leadership to the Quality Assurance Division (Academics) in line with the Quality Assurance Policy and the University Strategic Plan. Required Qualifications: (i) Honours Bachelors degree and Masters Degree from a recognised Institution/University. (ii) Training in Principles of and methods of education will be an added advantage. Required Experience: 1. Not less than 5 (five) years working experience three (3) of which at Senior Managerial Level in Higher Education Institutions, or private Or Public sector Key Result Areas: 2. Experience in Curriculum Development, research and publication is an added advantage. 1. Provide Professional (technical) support and advice, on matters of Quality Assurance in Teaching and Learning, to all stakeholders. 2. Monitor the efficacy of Quality Assurance tools, propose improvements and promote quality within academic functions of the University. 3. Develop work targets for the academic division of the Quality Assurance Directorate. 4. Monitor the performance and development of academic staff in line with the University strategic Plan 5. Monitor and evaluate student academic performance. 6. Evaluate policies, procedures and current practices that relate to academic programmes for purposes of assuring that programmes meet the University Mission, Student and teacher needs. 11

12 Essential skills/competences: Leadership and Management skills Strategic planning and operational management skills. Quick judgement and decision making Good interpersonal, communication and Team building skills Mentoring and coaching skills Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service (b) Post: Manager (Support Services) Reports to: Director Quality Assurance Salary Scale: Makerere University M.4 Role: To provide leadership to the Quality Assurance Division (Support services) in line with the Quality Assurance Policy and University Strategic Plan. Required Qualifications: (i) An honours Bachelors degree and a Masters degree from a recognised Institution/University. (ii) Training in Principles of and methods of education will be an added advantage. Required Experience: 1. Not less than 5 (five) years working experience three (3) of which at Senior Managerial Level in Higher Education Institutions, private or Public sector. 2. Demonstrated experience in provision of support services is an added advantage Key Result Areas: 1. Provide Professional (technical) support and advice to all stakeholders in line with Quality Assurance policy and the University strategic Plan 2. Monitor the efficacy of Quality Assurance arrangements, propose improvements and promote quality of support services in the University. 3. Develop work targets for the Support Services division in line with Quality assurance policy and University Strategic Plan 4. Plan, budget and account for resources of the division in line with the Directorates Strategic Plan. 5. Manage the performance and development of administrative and support staff in line with the University strategic Plan 6. Monitor and evaluate support services of the University and ensure that they are regularly revised. 7. Evaluate policies, procedures and current practices that relate to support services programmes. 8. Monitor and evaluate the capture of feedback from University Management administrative staff, students and other stakeholders 12

13 Essential skills/competences: Leadership and Management skills Strategic planning and operational management skills. Quick judgement and decision making Good interpersonal, communication and Team building skills Mentoring and coaching skills Ability to initiate Change. Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service (c) Post: Senior Programme Officers (2): Teaching & Learning: (Sciences & Humanities) Reports to: Manager (Academic Affairs) Salary Scale: Makerere University M.5 Role: Ensure compliance with set academic standards, rules, and procedures and offer technical guidance to enhance the efficiency and effectiveness of teaching and learning in the University. Required Qualifications: An honours Bachelors degree and a Masters Degree in any relevant field from a recognised Institution/University. Required Experience: At least 3 (three) years of working experience at Senior Level in Higher Education Institutions or Private or Public sector will be an added advantage. Key Result Areas: 1. Provide technical support and implement decisions of the University Quality Assurance Committee in line with Council Policies. 2. Develop and implement the Academic Division annual workplans in line with the Quality assurance Policy. 3. Implement and evaluate the effectiveness and impact of teaching and learning in line with Quality Assurance Policy 4. Oversee Programmes and policies that promote quality and academic excellence in the University. Expected Output Provision of timely technical support Implementation of University Quality Assurance Committee decisions. Annual reports Proposals for resource mobilisation developed. 13

14 Essential skills/competences: Ability to work with teams Computer literacy skills Interpersonal and Communication skills Willingness to learn Ability to adapt to changes. Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service (d) Post: Senior Programme Officer: (Systems Administration) Reports to: Manager (Support Services) Salary Scale: Makerere University M.5 Role: Ensuring that different information systems deliver required functions to the user s efficiency and effectiveness. Required Qualifications: An honours Bachelors degree and a Masters degree in any relevant field from a recognised Institution/University. Required Experience: At least 3 (three) years working experience at Senior Level in Higher Education Institutions, Private or Public sector will be an added advantage. Key Result Areas: 1. Identify, specify and implement support systems for various functions and needs in the Directorate. 2. Develop and maintain the inventory of systems across the Directorate 3. Develop and maintain the Publication of Quality Assurance journal of Makerere University 4. Maintain and update the Quality Assurance Website 5. Carry out evaluation and documentation of Quality Assurance Directorate progress 6. Oversee the implementation of E-learning as a module of learning and knowledge delivery 7. Provide technical support and implement decisions of the appropriate sub- committees of Council and Directorate in line with Council policies. 8. Implement Annual Work plans for the Directorate in line with Quality Assurance Policy. 9. Write proposals for resource mobilization for the directorate of Quality Assurance. Expected Output 1. Provision of timely technical support 2. Implementation of University Quality Assurance Committee decisions. 3. Annual reports 4. Annual work plans implemented on time. 5. Proposals for resource mobilisation developed. 6. Directory inventory of systems developed and maintained 7. Timely submission of reports to the Quality Assurance Directorate s Website. 14

15 Essential skills/competences: Advanced knowledge of Information Systems, security and data Security/Integrity Management. Out-put oriented work habits. Interpersonal and Communication skills Willingness to learn Ability to adapt to changes. Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service 7. DIRECTORATE FOR ICT SUPPORT (DICTS) (a) Post: Network Manager. Reports to: Salary Scale: The Deputy Director, DICTS Makerere University M4 Required Qualifications: (i) A Bachelor s Degree in Electrical, Electronics or Data Communications Engineering. (ii) A Masters degree in electrical, electronics, Telecommunications, Data Communications Engineering or Computer Science. Required Experience: A Minimum of 3 years experience in management of Networks in large organisation. Duties and Responsibilities: The Network Manager will be responsible for managing access to the network and central ICT resources, monitoring and assuring system performance, and planning expansion/ improvement. (S)he will also be directly responsible for day-to-day management and enforcement of the University's computing policy. The Network Manager will carry out the following specific tasks: 1. Guiding the functions of Network Administrators 2. Ensuring that the network grade and quality of service meet performance targets through monitoring, and initiating changes for improvement 3. Administration of Service Level Agreements 4. Ensuring compliance with the computing policy with emphasis on ensuring software and data security and integrity using soft and hard solutions 5. Planning for and administering disaster recovery measures for the network 6. Planning system growth and improvement 7. Carryout a trends watch function in the networks field and plan for innovations 8. Handling any other duties which may from time to time be assigned by the Deputy Director, DICTS. 15

16 Required Attributes Intimate knowledge of computer hardware and software as well as communication hardware and software; Good knowledge of the design, installation and operation of local area networks; Good knowledge of computer networking and performance monitoring, including relevant experience of intranet and internet service provision; Advanced knowledge of the internet and internet governance; Ability to manage and supervise teams with experience in prioritising tasks; Good inter-personal skills; Output-oriented work habits. Age Limit: Applicants should not exceed 50 years of age.. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. b) Post: Systems Administrator Reports to: Systems Manager Salary Scale: M6 Job role: Systems Administrators will be responsible for the provision of expert support for all core/central information systems, i.e: (Academic, Research and Administrative). Required Qualification: At least an Honours Bachelor s degree in Computer Science or a related area with very good programming skills, Required Experience: Two (2) years experience in Management of Information systems. Duties and Responsibilities. 1. Plan and coordinate ICT training requirements for staff in the respective units especially in line with the operations of information systems 2. Implement system installations, expansion, upgrades and improvements 3. Undertake periodic internal audits of all university systems. 4. Organise and schedule External System Audits 5. Provide expert support for the information system applications in the respective units 6. Participate in developing internal local software in liaison with the Systems Manager 7. Backup and Restoration of University Systems and data 8. Analyzing system logs and identifying potential risk issues with University systems. 9. Troubleshooting any reported problems with University Systems. 10. Setup and implement security policies for users of all university core systems 11. Work closely with the Systems Manager, Network Manager, and Database Administrator in planning system expansion and improvements. 12. Handling any other duties which may from time to time be assigned by the Systems Manager. 16

17 Required Attributes: Experience in UNIX operating systems and Relational Databases Management Systems Environments Experience of open source software and platforms Experience in relevant programming languages, particularly for web-based systems. Experience in System Auditing and Evaluation Good inter-personal skills Output-oriented work habits Good conceptual skills Initiative and innovation Age Limit: Applicants should not exceed 50 years of age.. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. (c) Post: Web Administrator Reports to: End User Support Manager. Salary Scale: M6 Job role: The Web Administrator will be responsible for the management of the University s online presence in coordination with the Public Relations Office. (S) he will carry out the following specific tasks: Required Qualification: An honours bachelor s degree in a design-related field relevant to web design and management in a recognised Institution. Required Experience: At least two years experience in managing the online presence of a large organisation. Duties and Responsibilities. 1. Implement web related policies and procedures 2. Administration of address assignment and access according to an approved plan and the access policy 3. Design and management of the primary University website in accordance with the University s identity guidelines 4. Production of templates and the design of various unit web pages 5. Keeping abreast of changes in social media and incorporating these within University web systems 6. Ensuring integrity of the University s online presence through monitoring webservers and their performance 7. Maintaining records of who is ultimately responsible for websites they host 8. Administration of access and access levels, including blocking unauthorised access 9. Handling any other duties which may from time to time be assigned by the End User Support Manager 17

18 Required Attributes: Experience in web design and maintenance Experience in managing web servers Fully computer literate Good inter-personal skills Output-oriented work habits Good conceptual skills Initiative and innovation Age Limit: Applicants should not exceed 50 years of age.. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. (d) Post: Database Administrator (1) Reports to: Data Base Manager. Salary Scale: Makerere University M6 Job Role: The Database Administrator will be responsible for the day-to-day administration of existing university's databases used by the different systems. Required Qualification: An honours Bachelor s degree in Computer Science or a related field, with specialisation in database management; Required Experience: At least two years experience administering large databases. Duties and Responsibilities: 1. Implementing policies and procedures that have been developed for effective management and operation of university databases; 2. Maintenance, Backup / Restoration and recovery of University databases 3. Database performance monitoring and tuning 4. Building and maintaining databases 5. Developing and maintaining interfaces with different databases 6. Developing and maintaining data-mining and reporting applications 7. Handling any other duties which may from time to time be assigned by the Database Manager, DICTS Required attributes: Experience in PL/SQL programming and UNIX scripting Experience in setting up and day-to-day administration of relational databases Experience using and operating in a UNIX environment Good conceptual skills Initiative and innovation Good inter-personal skills Output-oriented work habits Initiative 18

19 Age Limit: Applicants should not exceed 50 years of age.. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. (e) Network Administrator (3) Reports to: Network Manager. Salary Scale: M6 Job Role: The network administrator will be responsible for administering the backbone equipment, including core routers, firewalls and Voice routing servers. Required Qualifications: An Honours Bachelor s degree in an ICT related field from a recognised Institution. Required Experience: At least 2 years experience in administering a large network. Duties and Responsibilities: 1. Design and administration Internet Protocol (IP) address assignments according to standard network design. 2. Design and administration of Network services including electronic mail, web and Domain Name Systems. 3. Design and administration of Voice communication services and assignment of extension numbers 4. Administration of the university's backbone routers and communication servers 5. Assuring integrity the backbone communication infrastructure and administering access and access levels, including blocking unauthorized access. 6. Administration of network security, including design of network protocol and traffic analysis tools to mitigate hostile surveillance and attack from internal users as well as from the internet. 7. Monitoring backbone and internet links for purposes of ensuring network availability to users 8. Documenting network services and procedures as they evolve Required attributes: Good knowledge of the Unix operating system Good knowledge of the design, installation and operation of large local and wide area networks Good knowledge of the design, installation and operation of large electronic mail systems Good knowledge of computer networking and performance monitoring, including relevant experience in routing, data and voice service provision Good interpersonal skills Good conceptual skills Output-oriented work habits Initiative Age Limit: Applicants should not exceed 50 years of age.. 19

20 Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. (f) Post: End User Support Administrator (1) Reports to: End User Support Manager Salary Scale: Makerere University M.6 Required Qualifications: Honours Bachelors Degree in an ICT or related field from a recognized institution Required Experience: At least two years experience supporting users in a large organisation that combines both hardware and software skills. Duties and Responsibilities: 1. Effectively manage all ICT-related queries originating from end users 2. Implement the public relation functions for DICTS 3. Coordinate performance monitoring of various information systems and services from an end user perspective 4. Management of DICTS operational meetings for internal technical staff 5. Act as a secretary to various University ICT committees to which DICTS is a secretariat 6. Undertake periodic surveys and analysis of the perception of users about various information systems and services as well as the performance of DICTS 7. Disseminate information related to ICT facilities, policies and procedures to end users 8. Handling any other duties which may from time to time be assigned by the End User Support Manager Required attributes: Experience in hardware and software trouble shooting Good conceptual skills Initiative and innovation Good interpersonal skills Output-oriented work habits Age Limit: Applicants should not exceed 50 years of age. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. (g) Post: End User Support Administrator Central Administration Units (1) Reports to: End User Support Manager Salary Scale: Makerere University M.6 20

21 Required Qualifications: Honours Bachelors degree in an ICT or related field from a recognized institution Required Experience: At least two years experience supporting users in a large organisation that combines both hardware and software skills. Duties and Responsibilities: 1. Effectively manage all ICT-related queries originating from end users in the various central administration units. 2. Coordinate performance monitoring of various systems and services from an end user perspective 3. Undertake periodic surveys and analysis of the perception of users about various information systems and services as well as the performance of DICTS 4. Oversee maintenance and repair of ICT equipment within the central administration units 5. Documentation of all maintenance and repair data for ICT asset management. 6. Specification and procurement of ICT infrastructure required by the units. 7. Perform periodic quick scans for all central units for ICT planning purposes. 8. Handling any other duties which may from time to time be assigned by the End User Support Manager Required attributes: Experience in hardware and software trouble shooting Good conceptual skills Initiative and innovation Good interpersonal skills Output-oriented work habits Age Limit: Applicants should not exceed 50 years of age. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. (h) Post: Helpdesk Assistant (01) Reports to: End User Support Administrator Salary Scale: Makerere University M.12 Required Qualifications: Diploma in an ICT related field from a recognized institution Required Experience At least a year s experience supporting users in a large organisation, demonstrable experience in dealing with computer hardware and software related problems, as well as web based applications. Duties and Responsibilities 1. Give routine help to users for hardware and software related help inquiries - 21

22 2. Document and direct inquiries beyond hers/his capacity to the End User Support Administrator and give feedback to users 3. Perform and document various information systems and services monitor reports from an end user perspective 4. Act as a liaison between the End user support unit and university unit system administrators. 5. Handling any other duties which may from time to time be assigned by the End User Support Administrator, DICTS Required attributes: Experience in hardware and software trouble shooting Good interpersonal skills Output-oriented work habits Good conceptual skills Initiative and innovation Age Limit: Applicants should not exceed 50 years of age. Tenure of Appointment: The appointment shall be for a contract period of Four years and may be renewed subject to satisfactory performance following appraisal. 8. DEAN OF STUDENTS a) Post: Principal Sports Tutor (01) Reports to: Dean of Students Salary Scale: Makerere University M5 Role: Provides headship, general administration/management of the department and sports and recreation programmes. Required Qualifications: (i) A Bachelors Degree in Physical Education or Education or Sports Sciences or Biological Sciences from a recognised Institution/University. (ii) A Masters degree in Physical Education or Education or Sports Sciences or Biological Sciences from a recognised institution/university (iii) Must be a member of the National Sports Federation. Required Experience: (i) Not less than 10 (ten) years working experience in Sports Administration. (ii) Working experience with students is an added advantage. Duties and Responsibilities: 1. Initiates, develops, reviews and updates university sports as recreation policy according to National and University Council policies 2. Provides leadership to staff in the department, general administration and management of the department according to Human Resource Policy and Sports and Recreation Policy 22

23 3. Plans for the entire department including sports activities, implements plans according to the departmental and Dean of Students and University strategic plans 4. Account for departmental resources in accordance with University accounting procedures 5. Participation in open tournaments hosted by the University and closed Championships i.e. Inter hall programs for students 6. Providing technical support and implementing decisions of the section in line with Council policies. 7. Perform any other official duties as my be assigned from time to time Essential skills/competences: Out-put oriented work habits. Good Interpersonal and Communication skills Ability to adapt to changes. Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service b) Post: Sports Tutor (01) Reports to: Principal Sports Tutor Salary Scale: Makerere University M6 Role: Ensuring that Sports activities are promoted in the University. Required Qualifications: (i) A Bachelors degree in Sports Science or Biological Sciences or Physical Education. (ii) A Masters Degree in Sports Science or Biological Sciences or Physical Education from a recognised Institution/University. (iii) Should have Coaching qualifications at least in two games. i.e Athletics, Swimming Rugby etc. (iv) A Post graduate diploma in Human Resource Management is an added advantage. (v) Must be a member of the National Sports Federation. Required Experience:(i) Not less than 3 (three) years working experience in Sports Administration preferably at Sports Tutor Level. (ii) Working experience with students is an added advantage. Duties and Responsibilities: 1. Participation in open tournaments hosted by the University and closed Championships i.e Inter hall programs for students 2. Supervision staff at the Nsibirwa sports ground. 3. Conduct and promote Inter staff competitions at the University. 4. Teaching and coaching specialized sports (at least three) i.e Cricket, Hockey, Basketball, Tennis, Hand ball, Netball, Scrabble, Badminton. 5. Implementation of annual work plans for the section. 6. Providing technical support and implementing decisions of the section in line with Council policies. 23

24 Essential skills/competences: Out-put oriented work habits. Good Interpersonal and Communication skills Ability to adapt to changes. Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service c) Post: Assistant Sports Tutor (02) Reports to: Salary Scale: Principal Sports Tutor Makerere University M7 Role: Provision of Support Services to promote sports activities in the University. Required Qualifications: 1. A Bachelors degree in Sports Science or Biological Sciences from a recognised Institution. 2. Additional qualification in coaching/ refereeing is an added advantage. 3. Should have Coaching qualifications at least in two games. i.e. Swimming or Soccer or Basket ball or Tennis. 4. Must be a member of the National Sports Federation. Required Experience: Working experience as An Assistant Sports Tutor is an added advantage. Duties and Responsibilities: 1. Teaches and coaches specialized sports 1.e Soccer, Basket ball, Tennis and Swimming. 2. Supervision of Junior staff to ensure effective performance. 3. Implementation of annual work plans for the section. 4. Provide technical support and implement decisions of the section in line with Council policies. 5. Supervision of all staff and events that take place at Main Sports grounds. 6. Supervision of the students Inter-hall programs. 7. Officiates at sports events as assigned by the Principal Sports Tutor. Essential skills/competences: Out-put oriented work habits. Interpersonal and Communication skills Willingness to learn Ability to adapt to changes. Age Limit: Applicants should not exceed 50 years of age Tenure of Appointment: Permanent terms of service 24

25 9. UNIVERSITY SECRETARY a) Post: Deputy University Secretary (Projects) (01) Reports to: University Secretary Salary Scale: Makerere University M 4 Minimum Qualifications: 1. An Honours Bachelors degree and a Masters degree from a recognised Institution. 2. A postgraduate Diploma in Project Planning and Management is an added advantage. Required experience: At least 9 (nine) years relevant working experience in a reputable Organization, three (3) of which should have been at Senior Managerial Level. Duties & Responsibilities: 1. Plan, direct, coordinate and budget, for the activities concerned with the construction and maintenance of University Plant. 2. Participate in the conceptual development of construction projects and oversee their organization, scheduling, and implementation. 3. Review progress of projects on regular basis in consultation with stakeholders and provide timely feedback and reporting to University Secretary. 4. Carry out regular monitoring of the projects activities, developments, achievements and finances to ensure that all contract obligations for all projects are adhered to. 5. Perform any other related duties as may be assigned by the university Secretary. Outputs Submission of Monthly progress reports. An updated University assets register. Clear documentation of Capital Projects A project management policy. Other Essential requirements: Computer literacy, Team player with leadership skills. Age limit: Applicants should not exceed 50-years of age. Tenure of appointment: Permanent Terms 25

26 10. PLANNING AND DEVELOPMENT (a) Post: Senior Economist (01) Reports to: Director Planning Salary Scale: Makerere University M. 5 Role: To collect, maintain, analyze, interpret, and disseminate data and information pertaining to undergraduate teaching and learning and internationalization in the University and to prepare position papers and statistical reports to inform University planning and decision making regarding undergraduate teaching and learning. Required Qualifications (i) An Honours Bachelors degree in Economics or Statistics or a relevant field from a recognized Institution. (ii) A Masters degree in Statistics Required experience: Minimum of 4 years working experience in a research environment Duties and Responsibilities: 1. Carries out analysis of student attrition, repetition and graduation rates on all undergraduate programs 2. Initiates surveys designed to elicit opinions of fresh, continuing and graduating students on a range of issues. Surveys will include 1 st destination survey and undergraduate experience survey. 3. Develops and maintains a core of outcome indicators for all undergraduate programmes 4. Tracks data on time to undergraduate degree and post graduation employment of graduates with undergraduate degrees. 5. Profiles undergraduate student body on a range of characteristics including demographic characteristics and socio-economic background. 6. Computes and updates Full Time Student Equivalent (FTSEs) database for all Colleges for guidance in determination of academic staff establishment 7. Analyzes instructional contribution of different schools to all undergraduate academic programs. 8. Analyzes demand trends for all undergraduate programs for the past 5 years to inform academic program review. 9. Participates in monitoring of graduates employment and generating advice to the University on areas of human resource expansion in the economy. 10. Undertakes surveys of international students on a range of issues. 11. Prepares position papers and statistical reports to inform university planning and decision making 12. Provides technical assistance to Colleges and Non Teaching Units in regard to strategic and operational planning. 13. Participates in the preparation of the Fact Book. 26