How to Modify a Position Description:

Transcription

1 PeopleAdmin 7.0 Training Manual How to Modify a Position Description When to Modify a Position Description: The Modify Position Description feature should be used with a PD that already exists within PeopleAdmin when changes or updates need to be made to it. All previous system Position Descriptions (PDs) are accessible under the User Group Department Admin. Please search for previous PDs before you start a request for a New Position Description to avoid duplicate PDs in the system for the same position number. How to Modify a Position Description: 1. Go to the Position Management Module, and switch to the appropriate Group (Department Admin). a. If no one else in your department needs to review the PD, we recommend starting the PD as a Department Admin if you have been granted that access. 2. Click on the Position Descriptions tab and choose the appropriate position type Staff or Faculty. 3. Locate the PD you wish to modify by searching for the position number, title, or employee s name. You can filter your results to search by PD status and/or department by clicking More Search Options. University of Kansas Medical Center Page 1 of 5

2 When you click More Search Options, you will see the additional search parameters expand below the search bar: 4. Once you locate the correct PD, click on the working title hyperlink, and click Modify Position Description on the top right. a. If you do not see the option to Modify Position Description, you will see this option instead, which means there is already a modification in progress. You can click the View Outstanding Position Request link to view the status of the outstanding request, who created it, the reason for the modification, and the position details. University of Kansas Medical Center Page 2 of 5

3 5. Once you click Modify Position Description, click Start. 6. Choose one or more Reasons for Modification and enter a Position Justification. 7. Continue to follow the remaining steps to submit the PD, making any necessary edits for the new PD. 8. Make sure all of the following fields (A O below) in the Position Details section are complete: a. Working Title b. Position Number This can be left blank if you do not have a position number that fits your needs, the HR Tech Team will fill this in later in the routing of the PD. c. Hours per Week d. Full Time/Part Time University of Kansas Medical Center Page 3 of 5

4 e. Position Status f. Campus Location Select Wichita, KS g. Building Location Select J0205 Schl of Med-Wichita h. Limited Term (This is very rare on our campus; not the same as faculty limited term. ) i. Limited Term Duration (if applicable) j. Applicant Reviewer (Essentially, who will be reviewing and dispensing applicants for this position if/when posted.) k. Position Summary please do not use bullet points l. Required Qualifications please do not use bullet points m. Preferred Qualifications please do not use bullet points n. Environment & Physical Requirements There is a link below this field that opens a file stating what your options are please choose one from each category. o. Hiring Range This is optional, it will be seen by your applicants. 9. Modify, add or delete any job duties as needed. At least two job duties are required. 10. The Budget Summary tab is required. Click the Add Budget Summary Entry button and complete ALL the information for each Speedtype used. Include all funding sources, including MPA. Repeat until complete and click Next. The Budget Summary information can t be added at the Posting phase. 11. Review your Position Description Summary to make sure each section has a green checkmark next to it. University of Kansas Medical Center Page 4 of 5

5 a. Click Edit next to any section with an orange exclamation point to go back to that section and complete the required information. b. Save your changes and choose Position Request Summary from the menu on the left to return to the Summary page. 12. Hover over the Take Action on Position Request button to view your choices to move on to in the workflow, and submit to HRBP (HR Business Partner). 13. Place any comments in the box and click the Submit button. Any comments submitted will be saved in the History/Notes section of the PD. University of Kansas Medical Center Page 5 of 5