Manchester Health Academy Health and Safety Action Plan 2016

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1 The information within this action plan is based upon the discussions undertaken with staff and the paperwork provided on the day of the audit. It is intended to provide an overview of the main areas requiring attention within the Academy. Action 1) Health and safety policy The Academy has a health and safety policy approved in November It is advised that the policy is reviewed and should contain:- 1. A statement of intent - this is the Academy's commitment to health and safety 2. Organisation - this section contains information on the specific roles and responsibilities within health and safety- from the Board of Governors, Principal, Managers, Heads of Department, class teachers, support staff etc. 3. Arrangements for health and safety - covering different areas such as fire procedures, risk assessment, legionella etc. Once updated and approved, the policy should be communicated with all staff. 2) Training and Inductions An induction programme is in place for new staff. The health and safety induction should include information on the health and safety policy, and the roles of responsibilities of staff. The health and safety induction should also include information about the schools medication and dealing with pupil illness policy. 3) Dealing with medication and pupil illness Any pupil illness should be dealt with by Student Services. It is advised that the procedure is devised to outline how student services deals with illness, prescription medication and non-prescription medicine. Assigned to TM/LS/ TM /LS / PG PG Progress/Notes We will review this at the end of the term once all actions have been completed. We will review this once the above has been completed. Pauline Gill/Jane Roddy currently reviewing this and putting in place procedure which will be incorporated into the health and safety policy. Pauline fully aware of this procedure and will train Claire in procedures. Checklist of procedures to follow is now at the student desk. Claire is now fully briefed on procedures. Completed

2 4) Accident reporting and first aid It is recommended that the school accident form is updated to include the recording of near misses. On the accident forms seen during the audit, there was limited information about how the accidents occurred. It is recommended that the form is reviewed to ensure that specific details are recorded. In order to assist with reporting accidents to the HSE - RIDDOR triggers should be added to the current accident form i.e. if the injured person is taken from the scene to hospital. Currently there is very little information on page 2 of the accident form. This section should highlight what the Academy have done to prevent similar accidents occurring. Risk assessments should be updated, if required, following accidents. The accident forms are analysed by the Business Manager to high light any trends. Any actions taken as a result of the review should be recorded e.g. heads of year talking to year group about behaviour. A first aid risk assessment should be completed highlighting factors such as the number of first aiders, distance to the nearest hospital etc. Review use of defibrillator in school with reference to member of staff in school with a Pace maker. /PG /LS Completed and now in place form includes near misses and incidents. Completed and now in place. Completed fully aware of correct reporting procedures. Completed will review each form on a Friday and investigate any incidents or near misses that may prevent further accidents occurring. Completed will ensure this takes place. Completed forms to be reviewed on a weekly basis. Half termly statistics reported to SLT/Governors. This has now been completed and will be outlined to all first aiders at the next Health and Safety Working Party scheduled in June. In progress getting HR advice on correct protocols TM has said she will ask all staff of medical conditions in September and first aiders will then be notified. /PG

3 5) Site Manager Review all the Site Manager risk assessments. Complete The Site Manager has a range of risk assessments. The lone working risk assessment should be amended to include that no high risk activities are undertaken when lone working and that staff have mobile phones. Complete In the electrical tools risk assessments highlight that items are cordless where possible to reduce risks. Completed Amend the 3G tractor risk assessment to include control measures for petrol use and storage. Completed The gritting risk assessment should be updated to include the areas that are gritted and that when the depth of the snow is beyond the site staffs capabilities, a contractor is utilised. The Site Manager has COSHH assessments - ensure that the assessments are reviewed on a regular basis. Completed 6) Control of Contractors Ensure that procedures are in place for controlling construction work in line with the new CDM 2015 regulations. The Site Manager reported the academy has an approved supplier list. The competence of contractors must be checked prior to undertaking work. 7) Fire safety and management The current fire risk assessment (FRA) has been completed by the Site Manager (who stated he has done some fire training in the past). Due to the size and complexity of the site is recommended that a FRA is completed by an external contractor. With the proposed increase in numbers it is advised that a FRA is undertaken by an external competent person. Currently there is no system for internal testing of fire call points, this could mean that some points are not tested on a regular basis. It is advised that a cycle for testing the points is devised. If the Academy has more than 20 call points, 2 should be tested each week. Weekly fire monitoring is undertaken, however the fire exits checks are not recorded. It is advised that an additional sheet is devised to record this. LS/ LS/ Completed controls now in place In progress Heather and to liaise with Louise (finance). Completed see below training for all staff will be undertaken on INSET September 2016 Completed fire risk assessment completed by external person. Completed cycle of testing is now in place Completed to test 2 each week Completed sheet devised recording fire exit checks

4 Staff have not undergone any fire awareness training or fire extinguisher training. LS/ Training organised for 4/5 July Ensure that Personal Emergency Evacuation Plans (PEEPs) are completed for staff and pupils where relevant. is currently working alongside Lisa W (DA absent) to ensure procedures are in place. LS/ It was reported that fire drills are reviewed via - it is essential that this review of drills allows staff to feedback any issues and is available for inspection. LS// Complete form in use 8) Legionella Monthly water temperature checks are carried out by a contractor called Cleartech. The cold water temperature in science has been above 20⁰C for about 6 months. This must be addressed and temperatures reduced/increased. Ensure remedial action is taken if the monthly water temperature checks high light any high or low temperatures. 9) Risk assessments Employers have an absolute duty to carry out risk assessments of 'significant hazards'. There is a general lack of risk assessments across the Academy (with the exception of the Site Manager). LS// Completed has organised quarterly checks. The majority of risk assessments are now in place. A number of different formats of risk assessments were viewed during the audit. It is recommended that an Academy wide risk assessment is agreed and used by all staff. Staff undertaking risk assessment should undergo risk assessment training. Display screen equipment (DSE) assessments should be completed for all admin staff and any other staff who regularly use a computer (this does not generally include using a PC or laptop to teach). The use of mini buses should be risk assessment if deemed to be a significant hazard. LS// LS// DC/LS Departments have been given information/advice on how to prepare RA but a more structured training session will take place. Heather is currently carrying out DSE in her time when not seeing staff. Pre check form needs to be devised - Heather will supply form for academy to use. Examples of RA sent to for //LMS consultation.

5 The HSE have compiled a 'classroom checklist'. This could be utilised by department heads to assess general low risk classrooms (e.g. maths, english, languages etc.) on a termly basis. The higher risk departments (PE, DT, Food tech, art and science) will be reviewed below. will send checklist out after the exam period and ask department heads to complete and return this will only apply in low risk areas. Risk assessments will be in place for all other departments. 10) Community team It is recommended that the lettings agreement is amended to include that group leaders must take their own register of users. Completed letting agreement in place BS The 3G pitches are checked on a daily basis by staff. It is recommended that a checklist is devised to ensure that all staff carry out the same level of checks. BS Completed checklist in place 13) Work equipment Work equipment used at the Academy must be risk assessed. There is a hoist in the disabled toilet near the main admin office. It was reported that it is not currently being used. It should be taken out of service to ensure that it is not used. Any lifting equipment (e.g. lift, hoists, and changing tables) must undergo a statutory 6 monthly inspection (this must be completed if the hoist mentioned above is used). Completed 14) Educational visits A range of offsite visit risk assessments were reviewed. Caution should be taken when using generic risk assessments as it appears that some staff are randomly ticking hazards (e.g. ferry and plane use). Sporting fixtures taking place off site are not currently covered by the off sites visit policy. Ensure that parental consent is obtained and activities risk assessed as per the policy. TC/DMM SC/TC/DMM 15) Design Technology Risk assessments need to be completed for this area - the assessments must cover activities of staff and pupils. KD In progress The hoist has now been removed and put into storage DMM made aware staff to be advised to complete more carefully. SB looking at this and will take recommendations to SLT Link.

6 Work equipment within DT needs to be risk assessed (used by pupils and staff). KD It is recommended that a DT department health and safety policy is devised. KD/LS In progress The CLEAPPS generic risk assessments can be used as a basis for risk assessments within this area. KD In progress Any hazardous substances used should be COSHH assessed. KD In progress Staff should undergo regular DT equipment training. KD to incorporate this training in the induction meeting for new staff and to ensure exisiting staff keep updated. KD 16) Art Risk assessments need to be completed for activities involving a significant hazard within this area. DC In progress Ensure that work equipment (e.g. kilns) are risk assessed and maintained. DC Complete The CLEAPPS generic risk assessments can be used as a basis for risk assessments within this area. DC An exam was taking place at the time of the audit and so access to this area was limited. 17) Food technology Meeting with DL scheduled 9 th May The risk assessments for this department need to be developed. They are on a slightly different format to the rest of the academy and are limited in what they cover. DL In progress The risk assessments for food tech appear to be taken from generic risk assessments. Ensure that the risk assessments reflect the practices at the Academy. DL The CLEAPPS generic risk assessments can be used as a basis for risk assessments within this area. DL In progress 18) PE Risk assessments need to be completed for this area to cover sporting activities and equipment used. SB In progress Sporting fixtures need to be covered by the off site visits policy, have parental consent and risk assessments in place. SB In progress SB to gain further advice from SLT on easier method of gaining parental consent.

7 PE equipment should be visually checked by staff on a regular basis and recorded. SB to devise checklist and brief PE staff about regular SB checking of equipment. PE equipment should undergo an annual inspection by a competent contractor. PE equipment check will take place on 27 th June SB/ 19) Science The science risk assessments are on a different format to the rest of the Academy. AM In progress The risk assessments should be updated using the CLEAPSS information. AM In progress The CLEAPSS hazards require updating. AM In progress Develop health and safety policy to include roles and responsibilities of the Technicians. AM In progress Carry out risk assessments for the science laboratories. AM In progress