MEMORANDUM. Public Services Director Tom Newbanks. Parks and Recreation Director Richard Fox. Jeff Schott, City Manager

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1 MEMORANDUM TO: Public Services Director Tom Newbanks Parks and Recreation Director Richard Fox FROM: RE: Jeff Schott, City Manager Revised Drug/Alcohol Testing Policies Please distribute the attached to all of your employees required to hold a CDL as part of their job. Please make sure all CDL employees complete the sign-off acknowledging receipt of the policies. Please forward the acknowledgments to my office for employee personnel files. JS:st Attachments

2 MEMORANDUM TO: FROM: RE: All Employees Required to Hold Commercial Drivers License (CDL) Jeff Schott, City Manager Revised Drug/Alcohol Testing Policies Please be advised that the City Council has approved some minor modifications to the city s Drug/Alcohol Testing Policies. These changers were made to stay current with federal rules and regulations. A copy of the updated policies is attached. The underlined portions indicate new language; the strike-through indicates deletions. Please sign the attached Acknowledgement and return to your Department Head. JS:st Attachments

3 ACKNOWLEDGMENT I hereby acknowledge receipt of revised City of Marion Drug/Alcohol policies dated May 20, Name Date

4 City of Marion City Manager s Office th Avenue, Suite 110 Marion, IA (319) Fax (319) June 27, 2014 To: From: Re: All Departments Lon Pluckhahn, City Manager Guidance for Dress Code Policy As you all know, the city council declined to update the city s dress code at their meeting on June 19 th. A prevailing opinion expressed was that the issues raised during the dress code discussion could be addressed under the current policy. Accordingly, I am issuing this guidance memo to clarify expectations and standards for dress for city employees. Department heads will be responsible for the enforcement of the guidelines. Section of the personnel policy allows for exceptions to be provided specific to the nature of the work being performed. Proposals for exceptions will need to be submitted to my office for consideration. These standards will apply to every employee that has a significant chance of interacting with members of the public as part of their normal duties. Departments are free to establish internal dress policies that are to a higher standard, but these are to set the minimum. All clothing is expected to be in good repair, and these standards will apply during normal working hours. In addition to the standards below, clothing is not to be revealing in nature or promote illicit or illegal activity. Examples of an acceptable level of professional dress include: Suits, blazers, or sports coats Slacks Capri/ankle-length slacks (with a hem below the knee) Skirts and dresses (of appropriate length) Collared or button-down long or short sleeve shirts Blouses Polo shirts Professional blouses/dresses without sleeves Sweaters Closed-toed shoes Open-toed professional shoes Conversely, the following items are not considered to meet the city s professional standards and are to be avoided. Denim (includes pants, jackets, skirts, and vests) Cargo pants Sneakers

5 Work boots and hiking style boots (these are permitted for those working in the field, as are boots that function as protective equipment) Casual open-toed shoes (includes sandals, flip flops, and eveningwear-styled open-toed high heels; professional open-toed shoes are allowed) T-shirts Hooded or non-hooded sweatshirts Athletic wear (includes athletic-style jackets, shirts, pants, yoga pants, and shoes) Casual sleeveless tops Shorts Hats Employees are expected to promote the City s image and reputation through polished and professional dress every day of the week. However, a modified professional dress code will be allowed on Fridays. Dark-colored denim that is clean and free of holes, tears, and frayed hems is allowable on Fridays, as are sneakers that are clean and in good repair. All other business-like dress standards outlined in this policy still apply to Friday attire (this means, t-shirts, sweatshirts, athletic wear, casual sleeveless tops, shorts, casual open-toed shoes and hats are still not permitted). On occasional Fridays, employees may wear clothing associated with special events in the community. Such exceptions will be left to the discretion of the City Manager and will be announced to employees when permitted. Those days the building is closed to the public for general city business (for example, city hall s annual cleanup day each President s Day), casual clothing is permitted. The city may also on occasion participate in casual day events that benefit special causes in the metro area. This will be determined by employee interest in the particular event. Attire that identifies the wearer as an employee of the City of Marion must be treated with care. Employees that are invited to social events due to their position with the City may wear City of Marion apparel or name badges. However, they should not be worn when employees attend an event where the following are expected: consumption of alcoholic beverages, involvement in political activities, participation in events that would pose a conflict of interest to the City, and illegal activities. If any employee that feels a part of these dress standards would require them to violate a principal or practice of his or her religion, the employee must promptly bring the matter to the attention of the City Manager (within ten days of first learning of the conflict). The City Manager and the employee s department head will make an individualized review of the matter and this policy will yield to the employee s religious policy or practice unless enforcement of the policy is found to be necessary for safety factors or to avoid bringing discredit upon the city. The City Manager will issue a written decision and it will be promptly (within ten days of issuance) conveyed to the employee, either in person or by ordinary mail. For purposes of appeal to the courts by petition for a writ of certiorari, the City Managers decision is the final decision of the city. If a petition for a writ of certiorari is filed with the District Court, the City Manager shall stay his decision until the District Court issues a ruling on the petition. Thank you for your prompt attention to this matter. Sincerely, Lon Pluckhahn City Manager