International Projects Assistant Study Abroad

Transcription

1 Candidate Brief International Projects Assistant Study Abroad Reference: R Salary: Grade 5, 19,305 to 21,585 per annum (pro-rata) Contract Type: Continuing Basis: Part Time (0.4 FTE) Closing Date: hours BST on Thursday 31 May 2018 Interview Date: Monday 04 June 2018

2 Job description Job Purpose: Your contribution to the Aston s mission, exploitable research, employable graduates will be to support the Careers+Placements Team s strategic key performance indicator of 100% placements and 35% abroad by Main Duties/Responsibilities: Support the International Placements agenda with the development, implementation and administration of international employability projects for undergraduate students and graduates with a focus on Study Abroad placements. Support the Placements Team and Study Abroad Coordinator with the marketing, promotion and business development activities to stimulate and increase demand for study placements. Support the Study Abroad Coordinator with the maintenance and updating of student, Partner University and school specific data related to outgoing Study Abroad activity. Keep Study Abroad information up to date, accurate and audit trailable, in collaboration with the Study Abroad Coordinator and other key stakeholders. Work collaboratively with the wider International Projects and Student Support teams, support the promotion of Study Abroad opportunities to second year students as part of their placement option. This may include providing information and materials for information at sessions, international placement events and careers fairs. Assist with the coordination and administration of the Study Abroad application process, with a focus on using the systems available, mainly SITS, MAP and MoveOn. Support students by providing advice on the registration process for their host institution. This may include offering guidance on registration requirements, financial planning, language acquisition and accommodation applications. Coordinate the process of obtaining transcripts centrally from Partner Universities at the end of the Study Abroad placement, keeping records and distributing them to the Schools of Study in preparation for the Exam Boards. Support the maintenance and regular updates of the Study Abroad website and other Study Abroad documentation and materials in collaboration with the Study Abroad Coordinator. Support the Study Abroad Coordinator in the coordination and analysis of the annual Study Abroad survey and preferred location survey to students who have completed a study placement and prospective first year students. Work closely with the Study Abroad Coordinator and Schools to support the implementation of ongoing improvements to ensure delivery of an efficient service to Study Abroad applicants, Schools and Partner Universities. Support the Study Abroad Coordinator with hospitality events and activity when meeting existing and prospective Partner Universities on campus. Maintain the University CRM system with details of Partner Universities and students progress, using this information to provide regular progress updates to the Study Abroad Coordinator and Head of Placements. Support the Placements Team and International Projects Team with the development, implementation and administration of international employability projects for UGs, Graduates and PGs. Work within and ensure compliance with relevant Data Protection, Health and Safety, Equal Opportunities and other relevant employment related legislation. Undertake any other duties as required by the International Projects Manager and Head of Placements in alignment with the grade.

3 Engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop themselves and support the development of others. Ensure and promote the personal health, safety and wellbeing of staff and students. Additional responsibilities Engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop themselves and support the development of others. Ensure and promote the personal health, safety and wellbeing of staff and students. Carry out duties in a way which promotes fairness in all matters and which engenders trust. Promote equality of opportunity and support diversity and inclusion as well as working to support the University s environmental sustainability agenda and practices.

4 Person specification Education and qualifications Essential Educated to A level or equivalent, or experience in a similar level and type of role. Method of assessment Application form Experience Aptitude and skills Relevant experience in an administrative or recruitment role. Previous experience of regular business interaction with international and diverse stakeholders. Has administered concepts and ideas to the International market. Understanding of international marketing, sales or recruitment and selection processes. Experience of processing and producing basic data reports. Develops relationships with a wide range of stakeholders. Able to influence others to achieve outcomes. Able to convey information in an understandable and engaging manner, both verbally and in writing. Ability to work under pressure to meet deadlines and work towards targets. Has the ability to structure and organise a varied work load, including handling large volume of data. A flexible and collaborative approach. Demonstrable commitment to personal and professional development that enhances performance in the role. Effective use of MS Office suite, CRM packages, online content management. Fluency in a second European Language ideally French, German and/or Spanish. Presentation skills. Application form and assessment day Application form and assessment day Application form Assessment day

5 Desirable Method of assessment Education and qualifications Educated to Degree level or equivalent Application form Experience Previous experience abroad. Application form and assessment day

6 How to apply You can apply for this role online via our website Applications should be submitted by 23.59pm on the advertised closing date. All applicants must complete an application form, along with your CV. Any CV sent direct to the Recruitment Team and Recruiting Manager will not be accepted. If you require a manual application form then please contact the Recruitment Team via recruitment@aston.ac.uk. Contact Information Enquiries about the vacancy: Name: Carolina Salinas Job Title: Head of Placements Tel: C.SALINAS@aston.ac.uk Enquiries about the application process, shortlisting or interviews: Recruitment Team via recruitment@aston.ac.uk or Additional Information Visit our website for full details of our salary scales and benefits Aston University staff enjoy Salary Scales: Benefits: Working in Birmingham: Employment of Ex-Offenders: Under the Rehabilitation of Offenders Act 1974, a person with a criminal record is not required to disclose any spent convictions unless the positions they applying for is listed an exception under the act. Eligibility to work in the UK: Candidates who are not citizens of the United Kingdom, or another EEA member country, should check their eligibility to enter or remain the UK in advance of making any job application via the UKVI website Before applying you should ensure that you meet the requirements, including meeting the English language standards. If you do not meet the eligibility criteria, any application for a work visa would be unsuccessful Equal Opportunities: Aston University promotes equality and diversity in all aspects of its work. We aim to ensure, through our admissions policies for students, and our staff recruitment and selection processes that we encourage applications from all groups represented in the wider community at a local, national and international level.

7 The University will endeavour not to discriminate unfairly or illegally, directly or indirectly, against student or potential students, staff or potential staff. This commitment applies to all functions of the University and to any stage of an individual s career. An Equal Opportunities Monitoring Form is included within the application form. Data Protection Act 1998: Your application will only be used to inform the selection process, unless you are successful, in which case it will form the basis of your personal record with the University which will be stored in manual and/or electronic files. Information in statistical form on present and former employees is given to appropriate outside bodies. Data you provide on the Equal Opportunities Monitoring Form will be included in a general database, for statistical monitoring purposes, enabling the University to monitor the effectiveness of its Policy, Codes of Practice and Guidelines on Equal Opportunities in Employment. Individuals will not be identified by name Full details of our terms and conditions of service and associated policies and procedures are available online at