CONDOMINIUM CORPORATION # ANNUAL GENERAL MEETING SEPTEMBER 19, 2009 COYOTE CREEK TOURNAMENT TENT SUNDRE, ALBERTA

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1 CONDOMINIUM CORPORATION # ANNUAL GENERAL MEETING SEPTEMBER 19, 2009 COYOTE CREEK TOURNAMENT TENT SUNDRE, ALBERTA Call to Order: President Randy Krivoshen at 7:04 pm. Introduction of current Board of Directors: Randy Krivoshen, Gerry Provencal, Karen Manley, Ken Curley, Doug Dehoop, Dianna Radke and Evelyn Parnell (Resort Manger). Randy Krivoshen announced a change of Directors as Evelyn Parnell was accepted as Resort Manager. This is a paid position, resulting in her resignation from the Board of Directors. Gerry Provencal did calling of roll and certifying proxies. We have a quorum of 50 Owners in attendance and 17 Proxies. Motion made by Lot # 32, seconded by Lot # 69 to wave the reading of September 06, 2008 minutes. Motion carried. Motion made by Lot # 7, seconded by Lot # 35 that the September 06, 2008 minutes be accepted as presented. Motion carried. Business arising from last AGM: Gate closure Per request the gate will remain closed 24/7 with code change periodically. Speeding Randy Krivoshen announced the new speed signs purchased and this topic will be discussed again during the new business portion of this meeting. Reports from Directors: Randy Krivoshen President Again I d like to say THANKYOU to the BOD for their help and time in the past year. The Transfer of Lands to the Condominium Corporation is in full stride. Surveying is ongoing and we hope to have all the work completed by the end of the year with a legal transfer by Along with the transfer of Lands, we will take control over the water system. Upgrades required by Environment Alberta affect all water systems serving owned lots and that will be discussed in Ken s report. Water bills will be paid to the Condo Corp. next year. The Reserve Fund Study is completed and has dictated the amount we require for our future. We are fully Funded, and a spreadsheet for your information has been included in your package. Each Director has written a procedure Manual as a guideline to each portfolio to help new Directors. The Meet the directors program was cancelled after the appointment of our Resort Manager. She has posted the Office Hours in the Condo Office for your convenience. Evelyn is here to assist all Owners with questions, comments and complaints. Be sure to see her for all your questions and approvals.

2 An information Board has been placed at the entrance of the Resort to keep you informed of important up-todate concerns. Be sure to read this. I would also like to remind all Owners about the Communication Board located by the Office, it has all the current information posted. It also has the forms for communicating with the Board of Directors and forms for Change of information, rentals etc. Thank you to all volunteers and everyone who have made significant contributions to our Resort. Gerry Provencal VP & By-Law Director May 2009 our Condo web site was started and we would like to request owner feedback. Evelyn Parnell has been hired as our part-time Resort Manager. Her hours are based on 40 hours per month and any concerns are to be discussed at the Condo Office, not her residence, except for Emergencies. Reminder that all requests for action must be submitted in written form and placed in the mailbox at the Condo Office. Thank you to every lot owner who has willingly cooperated with Evelyn where she has approached you about By-law compliance issues. Thank you also to each of you who have read the by-laws and for submitting plans for approval prior to proceeding with developments. Thank you to all for the efforts towards improving the overall operation of the community we share. A Special thank you to Evelyn for her work in being the eyes and ears of the BOD. She has done an admirable job of communicating the goal of the BOD which was to deal with each Owner in the following manner: 1 st - Communicate the issues to educate; 2 nd - Work together to resolve the matter; 3 rd - Achieve compliance. It has been a great summer due to the fact that everyone has made a positive effort to work with Evelyn and our Resort shows it. Karen Manley - Treasurer All lots now sold, including Lot #1, as of August 15, All condo fees have been paid to date, with one exception, due to extenuating circumstances. Reminder Condo fees cannot be paid monthly and late fees will be assessed at 1.5% per month in accordance with the bylaws. Water and sewer charges will be based as closely as possible on expenses; we are planning only for cost recovery. Charges are based on trucking of sewage and water maintenance and testing. Initial analysis of costs indicates that charges will increase to $ from $ for 2010, but the Condo Association does not charge GST so overall costs will decrease. The Reserve fund study was completed in July 2009, and the fund is confirmed to be currently on target. Following the recommendations made in the study, our Condo fees will increase by $12.00 per year over the next 5years. Water Treatment Upgrades - The Developer has agreed to construct all three facilities in Phase 1, 2 and offered a repayment plan for Phase 1 and 2 expenses to be scheduled over 5 years maximum. Based on construction costs incurred to complete the facility in Phase 3, payment will be amortized at $100/year/unit for an anticipated 5 years.

3 Total water cost is expected to be $ in This will be comprised of $ for normal operations plus $ for upgrades. Any funds collected for water/sewer operations in excess of costs will be applied to the upgrade costs to facilitate an earlier pay off. Dianna Radke Secretary/Social The past 2 years has been a very interesting and educational experience. I encourage all Condo members to consider volunteering as a Director at some point and time. It is very rewarding and helpful to understand the operation of a Resort such as ours. I would like to thank each and every one of you for the positive, and negative feedback, received regarding our Resort. I wish the new and upcoming Directors good luck and to enjoy their term or terms as much as I have. A very special thank you to these 6 other volunteers, for the great communication and encouragement, we have shared over the past. Good luck and all the best to the future BOD Doug DeHoop Resort Operations Thank you to the members for their support during the year. The portfolio of resort operations is ground Maintenance; facility cleaning and maintenance; and garbage pickup. Operations for the past year have included the addition of a Resort Manager, which has greatly reduced my responsibilities. The Board again is pleased with the cleaning of the washroom & laundry facilities and the ground maintenance through the Resort which greatly improved over the year. Additional speed signs were placed to hopefully curtail the speeding problem s proposed project is to improve the entrance area with new landscaping and additional trees. Ken Curley Water Services Thank you all for coming tonight. This upcoming year will result in changes to our water system due to Alberta Environment regulations. We have been informed that we need to implement water treatment plants in order to maintain our water license. These plants will be installed by the Developer and we will be responsible for the cost of these new facilities. All resorts similar to ours in the province are being subject to these changes. We hope to have the new plants in place before the water is turned on next spring. Karen has reviewed the projected costs and the proposed method of payment. The proposed water shut down date will be the first week of December again this year. I would ask everyone to have your units flushed and cleared by December 1 st. Please remove all splitters and hoses and shut your hydrant off. Last year we had some issues with utility covers that were too heavy, if we cannot get to your lines we are not responsible for freezing over the winter. The water will be turned back on in the spring when weather permits. After a couple of difficult winters with the sewer system we believe that we have come up with a solution for the problem. We will be installing mesh tables in the bottom of the manholes and covering these with Styrofoam insulation for the winter. This should keep the lines clear and warmer in the spring. These tables will be installed in Phase 1 in the next couple of weeks. If all goes well, consideration will be made for Phase 2 to be done next. Ratification of Past Acts of Board of Directors & Officers: Moved by Randy Krivoshen, seconded by Lot # 11 ratification of past acts of this BOD & officers is accepted. Motion carried. Resort Manager Report Evelyn Parnell Thank you to the BOD for their support and all Lot Owners for the recycling of bottles and cans for Minor Hockey in Sundre.

4 The key items worked on this year were; Weed control, Deck skirting and updating Lot files. We received 3 written complaints and all Lot Owners have responded in a positive manner. Lot Owners renting lots must remember to review the Owners Rental Form, which is located at the Communication Centre and fill in the rental request for filing each spring. Please note the sewer connection pictures enclosed in the AGM package to ensure compliance with Bylaw 32(cc) - rigid sewer connection. Winter reminder: That no snow fencing of Lots as this is not in compliance with Bylaws and complaints will be acted upon. Thank you to all Lot Owners for keeping our resort Class A. Wishing you all a safe and healthy winter. New Business: Sewer Manhole Problem Previously discussed in water service report. McDougal Flat Correspondence Discussion on the development of McDougal Flats was held. There would be no representative from the Condo Assoc. to report on this. It was decided if anyone with individual information could volunteer the info to the BOD, it would be appreciated. Speeding Concerns of this topic for vehicles and golf carts were expressed. Suggestion to help control this; a) Warning letters written to individual followed by a fine levied. b) Speed bumps being researched. c) Flashing speed signs too costly. d) Conclusion to this ongoing problem is for individuals to try and control everyone in a safe and responsible manner. The Board to check with our Lawyer re: liability to this matter. Election of New Board Members: There are 4 positions required for a two-year term. Completing their term is: Randy Krivoshen, Ken Curley, Dianna Radke and Evelyn Parnell who resigned upon receiving the Resort Manager position. Remaining as Directors are: Gerry Provencal, Karen Manley and Doug DeHoop. Nominees from the membership were: Holly Comstock nominated by Lot # 91 Stacey Dick nominated by Lot # 49 Brian Gray nominated by Lot # 67 (declined) Elizabeth Sachro volunteered. An all in favour vote from the floor to accept all nominees was held. Randy Krivoshen presented the new Board of Directors. Dissolve BOD: Randy Krivoshen dissolved the past BOD with thanks and welcomed the Board of Directors.

5 Date of Next AGM: 2010 AGM will be held September 11, 2010 at 7 p.m. in Coyote Creek Tournament tent. Adjournment: Moved by Lot # 71; seconded by Lot # 49; to adjourn the 2009 Annual General meeting at 8:35 p.m.