Convey. Global Disclosure System A BETTER WAY TO BUILD TRUST IN FINANCIAL INTEREST DISCLOSURES. Association of American Medical Colleges

Transcription

1 Convey A BETTER WAY TO BUILD TRUST IN FINANCIAL INTEREST DISCLOSURES Global Disclosure System Association of American Medical Colleges

2 It s called Convey Building Trust in Disclosures Researchers, authors, medical practitioners and others spend countless hours filling out and submitting financial interest disclosures. We know that there is great value in this work. Financial interest disclosure builds greater transparency and understanding of relationships between industry and health care providers. But the process can be tedious and stressful. In the current state of reporting, researchers and physicians make multiple disclosures of similar information for different activities on different forms sometimes dozens of times annually. Inconsistent standards and reporting periods can lead to errors, confusion, false assumptions, and public distrust. These concerns put the integrity of medical research and the trustworthiness of physicians, researchers, and medical institutions at risk. Reporting time frames can differ across organizations some institutions use a fiscal year to collect disclosures, and others use a calendar year. Now, imagine streamlining the entire process. The Association of American Medical Colleges has a solution that eliminates the need for individuals to start over each time they disclose to different organizations. It saves your organization time and resources, and curbs your worries about inconsistent disclosures. A System You Can Trust Built by an Organization You Can Trust Convey is the only system that delivers a centralized, consistent, and complete disclosure platform. The benefits are numerous and include: A single centralized system for entering, maintaining and disclosing records of financial interests. Complete, timely and consistent conflict of interest information. Facilitation of the adoption and implementation of conflict of interest policies in organizations. An intuitive, streamlined, and uniform method of disclosure process for individuals including researchers, faculty, staff, authors, speakers, and physicians. How Convey Works for Your Organization Imagine simplifying the process of collecting and managing all of your disclosure data. By subscribing to Convey, you can change the way your institution collects financial disclosure data.

3 The AAMC believes disclosure should build trust, not break it. Through Convey, your organization can: Tailor the disclosure process, including providing specific policy information and instructions to reporting individuals. Define which financial interests should be disclosed and design additional questions. Receive only the information that satisfies your organization s requirements. Comply with federal regulations and other national policies. Automatically export disclosure data to your own systems. Once you ve logged onto the system, you can view and modify your organization s information, request disclosures, view or sort submitted disclosures, and make additional adjustments to your organization s settings. Getting Started with Convey The Convey system guides you through a seamless introductory process that enables your institution to collect and report information disclosed to your organization. You ll begin by setting up your organization s policies and requirements in Convey, with the assistance of AAMC staff or pre-defined disclosure templates. Then you ll create a unique URL that you can embed on your website. You ll also be able to upload a list of all individuals you d like to invite to disclose through Convey. You can track the progress of disclosures from there.

4 How the AAMC Will Help You The AAMC will provide your organization with all the necessary tools to prepare your institution and your disclosers for using Convey, including: Convey Helps Retain Trust in Medical Journals Public trust in the credibility of published articles depends in part on how transparently potential conflicts of interest are handled in the publication of scientific work. Articles on research trials, scientific breakthroughs, and Training videos and quick-start instructions for your disclosers that explain what materials to gather and walk them through the simple steps for setting up an account and disclosing through Convey. Access to the Resources section of our website, which contains FAQs, setup and access instructions, and other technical materials to guide you through implementation. important new developments often are developed from the contributions of multiple authors, any of whom may have a financial interest related to the research. Journals that collect and publish disclosure forms face the daunting task of collecting information from each author involved. For those journals that use disclosure forms to evaluate manuscripts early in the review process, this can require the collection of thousands of individual forms. By subscribing to Convey, a journal can invite all the authors to submit disclosures through Convey. The journal can track submissions and view or download submitted disclosures in the system. Convey also gives a journal the ability to use pre-loaded templates or tailor the disclosure process to help guide authors through Convey. Marketing and communications messages developed to help you inform individuals who disclose to your organization about the benefits of Convey, how to use it, and how they can prepare for their next disclosure. Live phone support for disclosers on using Convey. Dedicated support for organizations that participate in Convey.

5 How Convey Works for Disclosers Convey helps disclosers protect their reputations by ensuring their financial disclosures are accurate and consistent, all while saving time. After disclosers create a free account and log into the Convey portal to disclose to your organization, they ll be guided through our streamlined four-step process that is far easier and faster than most existing forms and contains information and instructions specific to your organization. No matter what information an organization is requesting, the process remains the same. Once disclosers enter their financial interests in Convey, they can easily disclose to any organization that uses Convey without having to re-enter their information each time. Convey builds each individual s private repository of financial interests through the process of disclosing, ensuring that each disclosure contains the most up to date Convey Helps Relieve the Burden of Making Multiple Disclosures information that the discloser has entered. As a discloser, you grapple with the burdensome task of compiling and describing your financial interest and relationships every single time an organization requests this information. Convey s Easy Four-Step Disclosure Process Review organization s policy and instructions Enter financial interests Answer disclosurespecific additional questions Review and send Convey is built to solve these problems. You can now: Control what information each organization receives Protect your reputation, minimize Save time and effort by using an intuitive four-step process the risk of errors, and ensure Access, update, and save your data at any time in a secure system consistency in your financial interest disclosures Enter your information only once

6 Why A Global Disclosure System is Needed The current disclosure system is fragmented and burdensome, according to the 2011 conclusions of a working group convened by the Institute of Medicine. The working group recommended building a centralized data repository system that would be administered by a not-for-profit organization with credibility and standing across the biomedical community and beyond and it asked the AAMC to build it. Convey was developed through the collaboration of representatives from the academic medicine, university, medical journal, continuing medical education, government, and research communities. It is built on publicly available XML standards that allow other systems, including conflict of interest management systems, to use Convey data readily. The standards were developed through the work of MedBiquitous, a not-for-profit, international group of professional associations, universities, commercial, and governmental organizations founded by Johns Hopkins Medicine that seeks to develop and promote technology standards through which health professions can advance lifelong learning, continuous improvement, and better patient outcomes.

7 The Association of American Medical Colleges Founded in 1876 and based in Washington, D.C., the Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care through innovative medical education, cutting-edge patient care, and groundbreaking medical research. Its members comprise all 145 accredited U.S. and 17 accredited Canadian medical schools; nearly 400 major teaching hospitals and health systems, including 51 Department of Veterans Affairs medical centers; and more than 80 academic societies. Through these institutions and organizations, the AAMC serves the leaders of America s medical schools and teaching hospitals and their nearly 160,000 faculty members, 83,000 medical students, and 115,000 resident physicians. Get Started with Convey Learn more about Convey and request a demo convey@aamc.org (10/16)