Role Description Collection Manager, Ichthyology

Transcription

1 Role Description Collection Manager, Ichthyology Cluster Planning and Environment Agency Australian Museum Division/Branch/Unit AMRI, Life and Geo Sciences Location Sydney Classification/Grade/Band Scientific Officer Grade 3 Kind of Employment Ongoing Role Number ANZSCO Code PCAT Code Date of Approval Agency Website Overview The Australian Museum (AM) operates within the NSW Department of Planning and Environment. The AM is the first museum in Australia and was founded in The AM provides access, engagement and scientific research to increase our understanding of natural history and culture, particularly of the Australasian region. The AM holds more than 19.5 million objects of biological, geological and cultural collections and develops programs, exhibitions and school and community education initiatives onsite, online and offsite. The AM s purpose is to make nature, Indigenous cultures and science accessible and relevant to everyone. For more information, visit the website. The Australian Museum Research Institute (AMRI) Division is comprised of the following five Branches: Life and Geo Sciences, Digital Collections and Citizen Science, Lizard Island Research Station, Materials Conservation and Australian Centre for Wildlife Genomics. For more information, visit the following sites: Australian Museum Research Institute Australian Museum Science Research Strategy Primary purpose of the role Manage the Ichthyology collection of the AM in line with the Museum s Strategic Plan and Science Strategy. The Ichthyology Collection Manager will work to increase the impact of science at the AM by managing, developing and strategically planning for collection-based infrastructure at the AM and engage diverse audiences in the broader fields of science as part of AMRI. Key accountabilities Under the direction of the Branch Manager, Life and Geo Sciences and the Group Manager Ichthyology, conceive of and implement a collection infrastructure management plan, in consultation with research staff, covering acquisition, 1

2 maintenance, valuation, development, operations, workflows and workplace health and safety, in accordance with the Australian Museum Science Strategy. Manage collection infrastructure, including reporting on collections, financial management, shared facilities (including library, laboratory and field equipment) and administration of the loans system and all specimen transactions. In consultation with other group staff, evaluate collection access and loan requests (both internally and externally), and supervise their processing. Curate specimens, undertake collection inventories, database, and interpret data from a range of sources, interpret literature relevant to the collection to maintain relevance and undertake preparation, identification and analysis of specimens. Contribute to field expeditions, including as a leader, with staff, students, associates, visitors and volunteers from the Museum to strategically develop the Museum's collections infrastructure and profile. Develop and/or contribute to collaborations with other research agencies and universities. Actively contribute to the Museum's digital collections and citizen science strategy by engaging with diverse audiences. Supervise technical staff and volunteers and supervise access to the collections by visitors, volunteers, research fellows and research associates at the Australian Museum. Key challenges Prioritising workloads in a demanding and often complex work environment, balancing competing demands from a diversity of internal and external stakeholders for research infrastructure access, exhibitions, visits, loans, donations and accessions with maintaining the integrity of the collection, its value and necessary collection management activities. Maintaining technical expertise, including administrative, statutory and scientific in a busy, fast paced environment. Managing the collection within the limitations of budgets and staff resources while meeting statutory requirements such as workplace health and safety and animal care and ethics. Key relationships Who Internal Why Manager, Life and Geo Sciences Branch manager, provides guidance, assigns tasks, requests data Group Manager, Ichthyology Line manager and administrative approvals (time sheets, leave, purchasing, expenses), strategic guidance Collections staff, volunteers in the Ichthyology Collection Direct supervision of collections staff and volunteers Staff in other areas Includes other collection managers, materials conservation, building services, finance, human resources, public engagement, marketing, development, WHS, visitor services, library, archives External Researchers and other stakeholders wishing to access the collections End users wishing to access expertise or collections for statutory or commercial purposes Promote and provide access to the collection within the limitations of resources and aligned with strategic directions for the Museum Promote and provide access to the collection within the limitations of resources and aligned with strategic directions for the Museum Role Description Collection Manager 2

3 Role dimensions Decision making The role holder carries out tasks with minimal supervision and is able to determine and set work priorities within the parameters determined by the Manager, Life and Geo Sciences and the Group Manager, Ichthyology. The role holder makes decisions on how to balance workloads, workflows and other duties within the Ichthyology collection. The role holder will make decisions on use, development and maintenance of the collections, day to day supervision of staff, building and managing budgets, and planning and implementation of field trips. The role holder implements decisions relating to employment of staff within the Ichthyology collection and Museum corporate strategies. Reporting line The role holder reports to the Manager, Life and Geo Sciences. Direct reports 2 Technical Officers and additional support; volunteers etc. Budget/Expenditure Up to $20,000 plus variable capital funding Essential requirements 1. Tertiary qualifications in Zoological sciences, specialising in Ichthyology. 2. Experience in curation and management of Ichthyological collections including databasing. 3. Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the Focus Capabilities outlined in this Role Description. 4. Well-developed knowledge and understanding of the application of Work Health and Safety (WH&S) legislation and regulations 5. Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the Focus Capabilities outlined in this Role Description. Capabilities for the role The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability Framework is available at Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities. Role Description Collection Manager 3

4 NSW Public Sector Capability Framework Capability Group Capability Name Level Display Resilience and Courage Act with Integrity Manage Self Value Diversity Communicate Effectively Commit to Customer Service Work Collaboratively Influence and Negotiate Deliver Results Plan and Prioritise Think and Solve Problems Demonstrate Accountability Finance Technology Procurement and Contract Management Project Management Manage and Develop People Inspire Direction and Purpose Optimise Business Outcomes Manage Reform and Change Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role s key accountabilities. NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Personal Attributes Display Resilience and Courage Be flexible, show initiative and respond quickly when situations change Give frank and honest feedback/advice Listen when ideas are challenged, seek to understand the nature of the criticism and respond constructively Raise and work through challenging issues and seek alternatives Role Description Collection Manager 4

5 NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Relationships Commit to Customer Service Results Deliver Results Business Enablers Project Management People Management Manage and Develop People Keep control of own emotions and stay calm under pressure and in challenging situations Take responsibility for delivering high quality customerfocused services Understand customer perspectives and ensure responsiveness to their needs Identify customer service needs and implement solutions Find opportunities to co-operate with internal and external parties to improve outcomes for customers Maintain relationships with key customers in area of expertise Connect and collaborate with relevant stakeholders within the community Take responsibility for delivering on intended outcomes Make sure team/unit staff understand expected goals and acknowledge success Identify resource needs and ensure goals are achieved within budget and deadlines Identify changed priorities and ensure allocation of resources meets new business needs Ensure financial implications of changed priorities are explicit and budgeted for Use own expertise and seek others expertise to achieve work outcomes Perform basic research and analysis which others will use to inform project directions Understand project goals, steps to be undertaken and expected outcomes Prepare accurate documentation to support cost or resource estimates Participate and contribute to reviews of progress, outcomes and future improvements Identify and escalate any possible variance from project plans Define and clearly communicate roles and responsibilities to achieve team/unit outcomes Negotiate clear performance standards and monitor progress Develop team/unit plans that take into account team capability, strengths and opportunities for development Provide regular constructive feedback to build on strengths and achieve results Address and resolve team and individual performance issues, including unsatisfactory performance in a timely and effective way Monitor and report on performance of team in line with established performance development frameworks Role Description Collection Manager 5