Project Management. *Tools for Success at PFEW*

Transcription

1 Project Management *Tools for Success at PFEW*

2 Purpose of Project Management Successfully Complete Projects Within Defined Scope On Time On Budget With Expected Results Remember the 5 P s Prior Planning Prevents Poor Performance

3 Project Scope To successfully compete in PFEW, your team must: Develop and implement a strategy to maximize profit through sound management decisions Prepare and present results to Stockholders at Annual Meeting Prepare, implement and present an advertising & marketing campaign focused on a target market

4 Build your Team Get to know each other Establish ground rules: Involve everyone Respect everyone Be accountable Organize: Elect CEO Select other leaders Identify critical skills Form work groups

5 Responsibilities CEO Team Members Promote Teamwork Offer ideas Manage Projects Contribute talents/skills Form Work Groups Complete tasks on time VP Finance/CFO Participate in decisions Plan Business Strategy Support team and each other Manage Financial Decisions Plan Stockholder Presentation Company Advisor Coordinate Execution Consultant VP - Marketing & Advertising Coach Plan/Manage Marketing and Advertising Strategy Plan Mkt. & Adv. Presentation Coordinate Execution

6 Understand Other Stakeholders Stockholders (Judges) Employees (Team Members) Success Competitors (Other Companies) Customers (Marketing Judges)

7 Execution Steps Identify high level deliverables Company Name Business Case Decisions Advertising Presentation Stockholders Presentation Identify Tasks What must be done Plan Activities Organize tasks Assign and accept responsibility Set deadlines

8 Identify Tasks What must be done (Example Only) Prepare TV Commercial Practice TV Commercial Develop Business Strategy Company Name Create Logo Make Decision For Q1 Have A Party! Prepare Balance Sheet Chart Practice Stockholders Presentation Create Charts Track Data For Each Quarter Define Target Market

9 Organize Tasks What must be done (Example Only) Company Name Business Simulation Decisions Business Strategy Deliverables for Stockholders Presentation Prepare Balance Sheet Prepare Income Statement Prepare Charts Prepare Presentation Practice 12th Qtr Input Advertising Campaign Identify Target Market Develop Logo Prepare Advertising Deliverables for Advertising Presentation Prepare Radio Commercial Prepare TV Commercial Prepare Website, Print, Social Media and other promotional materials Prepare Presentation Practice

10 Plan Activities What, Who, When (Example Only) Task (Examples Only) Owner Start Finish Duration % Complete Resources Stockholders Presentation VP Finance 0% Plan Presentation VP-Finance 0.5 0% Teammember 1 Prepare Financial Reports 0% 1. Balance Sheet Teammember 1 Mon 6 PM Wed 6PM 4 0% Teammember 4 2. Income Statement Teammember 2 Mon 6 PM Wed 6PM 4 0% Teammember 5 3. Charts Teammember 3 Mon 6 PM Wed 6PM 4 0% Teammember 6 Prepare Scripts VP-Finance 4 0% Practice Stockholder Pres VP-Finance Everyone Marketing Presentation VP-Mkt. & Adv. 1. Identify Target Marking VP-Mkt. & Adv. 2. Develop Logo../ Slogan VP-Mkt. & Adv. 3. Prepare TV Commercial Teammember 7 4. Prepare Radio Commercial Teammember 8 Practice Marketing Pres VP-Mkt. & Adv. Thu 7 PM Thu 7: % All Practice % All Practice % All

11 Activity Timing (Examples Only) Task Sun Mon Tues Wed Thurs Fri Determine Business Strategy Make Business Simulation Decisions Plan Stockholders Presentation Prepare Balance Sheet Prepare Income Statement Prepare Charts Prepare Stockholders Presentation Practice Stockholders Presentation Perform Stockholders Presentation

12 Generated Results Successfully compete for: Top Management Score Top RONA Score Stockholders Presentation Advertising & Marketing Presentation Top Overall Company

13 Lessons Learned Through Project Management, the team can manage a lot of work in a short time by: Defining and understanding overall goals Breaking down work into manageable tasks Establishing work plan with deadlines Accepting responsibilities Monitoring progress Meeting deadlines And Working as a team!!!!

14 Questions