Human Resources Analyst

Transcription

1 Human Resources Analyst Job categories Vacancy code Department/office Duty station Contract type Contract level Duration Application period Human Resources VA/2018/B5506/16469 AR, MMOC, Myanmar Yangon, Myanmar Local ICA Specialist LICA Specialist-9 Open-ended, subject to organizational requirements, availability of funds and satisfactory performance 17-Oct-2018 to 14-Nov-2018 Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Background Information - Myanmar Myanmar is one of UNOPS leading o ces in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Three Millennium Development Goal Fund (3MDG), the Livelihoods and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, e ciency and cost e ectiveness. 1/7

2 Background Information - Job-speci c The HR Analyst is a key leadership position in the UNOPS Myanmar HR Unit, and works in close collaboration with programmes, operations and project teams. Under the direct supervision of the Human Resources Specialist and with technical guidance of IPAS HR, the Human Resources (HR) Analyst ensures consistent delivery of e cient and e ective HR services throughout UNOPS Myanmar. S/he interprets and applies HR policies, regulations and internal procedures, and supports hiring managers with talent acquisition and management. S/he provides solutions across a wide spectrum of complex HR issues, advises international and national personnel on HR related matters, maintains oversight over the HR management of project personnel, and promotes a collaborative, client-oriented approach. Functional Responsibilities Summary of Key Functions 1. Support to policy development and implementation 2. Advisory Services 3. Talent Acquisition and Administration 4. Team Management 5. Knowledge Building and Knowledge Sharing 1. Support to policy development and implementation Contribute to HR policy development and corporate HR initiatives by assisting to generate and maintaining data on trends, risks and opportunities and sharing local HR best practices. Undertake projects in support of the HR initiatives for attainment of business objectives in line with the corporate HR strategy. Generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS personnel withing the relevant business unit/s. Ensure appropriate mapping of HR business processes to enable e work ows. cient and e ective services and Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed. 2. Advisory Services Provide guidance on HR related systems and processes, including but not limited to, Recruitment, Contracts, Bene ts and Entitlements consistent with UNOPS rules and procedures. Provide advice to personnel on HR services such as the performance appraisal process, learning & development activities, contracts, bene ts, entitlements and remuneration and career development. In collaboration with IPAS HR, assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc. Encourage line management responsibility for implementation of HR policies and e ective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel encouraging dialogue and two-way constructive feedback. 2/7

3 Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity. 3. Talent Acquisition and Administration Implement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Performance Management, Learning and Development, Change Management, Job Classi cation, Salary and Bene t administration, Contract Administration, Succession Planning and Outprocessing. In collaboration with IPAS HR, oversee administration of entitlements for all personnel and the e cient administration of contractual modalities, loans, exchanges, and secondments in the region. Inform and advise UNOPS and project personnel, consultants, partners on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their e cient, timely, and client-focused onboarding. Oversee the provision of personnel reporting within the o and in place. ce, ensuring that systems and data are updated Lead recruitment processes ensuring best practices are used for e ective and e cient talent acquisition in line with UNOPS policy. Utilize and maintain recruitment plans, tools and policy guidance to e ciently and e ectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters. Provide support in realignment exercises, including job fairs, to ensure timely competency elaboration, sourcing, selection, placement of required talent and transitions as well as due process. In collaboration with HQ, identify key talent areas and provide coherent, well-developed plans for obtaining, developing, and managing critical talent. Develop, utilize and recruitment plans, tools and policy guidance to e ciently and e ectively recruit and retain a diverse workforce to meet the needs of the business objectives. Liaise with UNOPS HR related units such as SSC on all personnel administration matters. Implement organizational changes and realignment exercises a ecting personnel in UNOPS in accordance with UNOPS policy, ensuring personneling actions are taken in an e cient manner. Partner with business units to take a lead role in engagement and work enrichment initiatives and development of annual training plans in collaboration with PCG. 4. Team Management Facilitate the engagement and provision of high quality results and services of the team through e ective work planning, performance management, coaching, and promotion of learning and development. Provide oversight, ensuring compliance by team members with existing policies and best practice 5. Knowledge building and Knowledge sharing Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics. Contribute to HR knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management. Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively. Maintain HR analytic parameters and data. 3/7

4 Impact of Results The e ective and successful achievement of results by the Human Resources Analyst directly impact on the e cient performance of HR systems, talent acquisition and administrative services of the relevant business unit. These a ect client satisfaction and the readiness and capabilities of the human capital of the unit, to e ectively develop and implement the programmes and projects of UNOPS. This promotes the credibility of the organization as an e ective service provider in project services and management. Education Advanced University degree in Human Resources management, Business Administration, social or behavioral sciences. A University degree in Human Resources management or related eld combined with an additional 4 years of relevant experience may be accepted in lieu of the advanced degree. Experience A minimum of two years of professional-level human resource management experience providing HR advisory services in a major area of human resources (HR Contract Administration, HR Reporting, Recruitment, Organizational Design) in an international, public or corporate organization. Relevant experience in a multicultural setting is desirable. Some experience in UN system organizations preferably in is desirable. Pro ciency in the usage of computers and o ce software packages (MS O ce) as well as web-based management systems Languages Fluency in English and Myanmar, is required. Competencies 4/7

5 Treats all individuals with respect; responds sensitively to di erences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end bene ciary rst. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). E ciently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our bene ciaries. Open to change and exible in a fast paced environment. E ectively adapts own approach to suit changing circumstances or requirements. Re ects on experiences and modi es own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles con ict e ectively, by overcoming di erences of opinion and nding common ground. Contract type, level and duration Contract type: Local Individual Contractor Agreement Contract level: LICA- 9 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance 5/7

6 THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. For more details about the ICA contractual modality, please follow this link: er/pages/individual-contractor- Agreements.aspx ( er/pages/individual-contractor-agreements.aspx) Additional Considerations Please note that the closing date is midnight Copenhagen time Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be noti ed. Quali ed female candidates are strongly encouraged to apply. Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and o er several exible working options. This policy applies to UNOPS personnel on all contract types For sta positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Background Information - UNOPS UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, nancial management and human resources. Working with us UNOPS o ers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce a strength that helps us better understand and address our partners needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of quali ed female candidates. 6/7

7 Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands. DISCLAIMER The screening of your application will be conducted based on the information in your pro le. Before applying, we strongly suggest that you review your UNOPS Jobs pro le ( le.aspx) to ensure completeness, especially the education and experience sections. RELEVANT STORIES "UNOPS is a results-oriented organization it therefore pushes me to perform at my best every day." Mariacarmen Colitti Senior Partnerships and Liaison Advisor "Each place that I work in has so much history and culture to explore and I am lucky enough to enjoy it all, while helping improve the health of local communities" Nang Shri Seng Lao Unops Logistics O cer, Myanmar Explore our work >> ( 7/7