DOCUMENTING TIMES. LEGITIMIZE FREEDOMS. TIME & ATTENDANCE. Attendance and absence tracking, resource planning and management, on-line in real time

Transcription

1 DOCUMENTING TIMES. LEGITIMIZE FREEDOMS. TIME & ATTENDANCE Attendance and absence tracking, resource planning and management, on-line in real time

2 Time & Attendance System from IntraKey Accurate overview for admin and staff With our system of time recording you allow your staff to book time, view and retrieve data of their time accounts - via terminal, web browser or app. Core hours, flexible working hours, flexi-time and seasonal performance are maintained in the system. Your personnel management is flexible, adapting to absence and absenteeism quickly and easily managing supply. A wide range of statistics and evaluations are available. Vacation requests can be made and approved paperless, missions are billed when needed also. Services can be optimally planned and shift schedules automatically generated. Employee skills, rest periods and wishes of the employees are catered for. Flexible Hours Individual employees and/or groups can be assigned to work schedules and local agreements can also be factored in. Among the many options for data use are: billing for time accounts, the transfer of surplus labor in payroll accounts and the automatic calculation of leave entitlements. The numerous standard reports can be supplemented by a list generator if necessary. Interfaces to popular personnel management or payroll systems are available. Tailored Solustions Together we will analyze all your requirements for a time and attendance system, looking at existing models and any unique arrangements. We can also advise you regarding meaningful additions to the system, for example, for access control or management of lockers and cubicles or cashless payment schemes for your cafeteria, printing and copying, or parking fees. We can install a single source system or, if required, can integrate with your existing smart card or security systems.

3 Time & Attendance Terminal - TS Software Time & Attendance Terminal IK TS App-Terminal TS Multifunctional Terminal Time logging via App Monthly at a Glance Using the TS terminal, work and The integrated smart card reader In parallel with, or as an The modular and scalable IK C/3- Absences such as holidays, illness, Employees can be grouped so that absences logged and time on/off reads the data from all major smart alternative to, the TS time and time IntraKey software package business trip or vocational school each department is restricted to records can be accessed. The mo- cards and smart phones. In addition attendance terminal all functions offers a powerful system for time are freely definable; work plans can view and edit their own data. In the dern design, large display with touch to the time recording, smart cards of the system can also be used via and attendance and personnel be created flexibly and individually same way, a Privacy Policy can be controls and speech output provides can be programmed with, for smartphone. policy. assigned. implemented as the way to ensure ultimate ease of use. example, current locking strict security for large institutions authorizations for electronic By using geodata, authorized Your employee database can be self- In the journal, all employee records or shared offices. The data transmission between the cylinder and door hardware of locations can easily be administered or imported from are maintained; these can be terminal and the server is encrypted. offline access control. determined, for example for another personnel system. Extensive accessed, audited or corrected by If the server is not available, the ter- construction sites, in the field as reports and the option to export authorized staff if necessary. minal continues to operate well as journey time logging for data in various formats are an offline. official travel. integral part of the software.

4 Web-Workflow Self-Service via Browser Authorize Requests The IK C/3 workflow software Flexible parameterization of the Your vacation planning is supported Requests for time corrections, Applications are forwarded to one or The supervisors decision making is module enables access and posting scope of work and the information by the team calendar, which vacation, travel and other absences more deputies or supervisors to easier because they have detailed of personnel time on/off, absence provided for supervisors on the displays the absence days in the can be transmitted online to approve. Applicants can view the information on the attendance and vacation via your web browser. organizational needs ensures that team. deputies or supervisors and status of their application at any record of the applicant and the The program is compatible with all you can meet your operating needs approved by them. The elimination time. Notification of the decision will entire department. major web browsers. Registration and maintain data protection. Business travel can be applied for as of paper, receipts and postal delivery be sent to the employee by . Responsibility may be temporarily and user data can be synchronized well as invoiced upon approval and times reduces the workload and delegated to another when proven with an LDAP or Active Directory. completion. Working hours can be speeds organizational processes. necessary. booked online via the Web.

5 Attendance Overview Employee Resource Planning Everything at a glance Use Resources Effectively The built-in software time and The indication of the employee s Depending on administration user This module, along with the time All the required services are Understaffing, overlaps and other attendance panel is an ideal tool for status is updated automatically. rights, the Attendance board data and attendance software, is scalable planned in accordance with potential conflicts are automatically the telephone exchange, the gate can be restricted, if, required, to a and is suited to all industries and operational requirements and the detected and highlighted by the and also for the secretary of a The reasons for absence are color- single building or department. company sizes. Target schedules can available qualifications, skills, jobs system. Short-term changes can be department. coded and can be displayed with a be created, managed and compared and activities predefined. made via drag and drop. legend. Depending on the privacy with the actual working hours. Employee presence and absence are level the reasons for absence can From this plan specific shift Operational plans can be published clearly displayed; the attendance also be anonymized. The master employee database is schedules can be created online or printed and posted. A panel can also be sorted populated with details of employee automatically or manually, comprehensive set of reports are dynamically. qualifications, special skills and personal wishes of employees can available to facilitate analysis and employment contracts. be taken into account. optimization for the future. People can be searched quickly by name or employee number.

6 MOBILE TIME & ATTENDANCE Our App for Your Smartphone Your Time Entry Portal On The Go Time Journal Attendance Screen Team Calendar Daily Plan Via the app you can book, from any As a supervisor, you can keep track The Journal provides a daily view of As a supervisor, you will receive an With the app planned absences can Every employee can access online location, job needs and travel times, of your team members. all time-clock activity as well as overview of the current attendance be displayed by calendar weeks. their current and pre-planned shifts and retrieve information on time In addition to viewing current authorized bookings. The journal status of your staff. Options include The specific reason for staff absence and rosters. Optionally, the app will and holiday entitlements or shift attendance records other options shows the resulting time credit and the display of unforeseen absence is viewable depending on your let users query status or make change schedules. are available such as reaching limits the total time balance. and overtime. Search and grouping authorization level. requests to their own schedule. in overtime. functions simplify the overview when Depending on the personal user Absences such as business trips or dealing with larger numbers of rights, online job times can be Requests for time corrections or for vacation are also displayed. employees. booked, if required, with an holiday and other reasons may be indication of job needs and conveniently placed and approved by Jobs can be closed out using the consideration of the location, for the supervisor. journal once they are completed. example, for work on construction sites and in the field.

7 IHR ANSPRECHPARTNER. IntraKey technologies AG Wiener Straße Dresden T +49 (0) F +49 (0) E info@intrakey.de Marienstraße Villingen-Schwenningen T +49 (0) F +49 (0) IntraKey technologies AG - V Techn. Änderungen vorbehalten. Abbildungen können vom Original abweichen.