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2 Today s Topics 1. Make projects visible 2. A strong project kick-off 3. Using the Five Success Factors checklist Questions and comments are always welcome

3 Make Projects Visible Project: A Change that Delivers Value. Repeatable Unique Operations Projects

4 The New Essential Leadership Skillset Project Management for non-pm s Scale the techniques Translate the jargon Profession Skillset

5 Establish a vision of success. Tell me about your best project

6 The Five Project Success Factors 1. A clear goal, that everyone understands. 2. A plan that shows an overall path, clear responsibilities, and that can be used to measure progress. 3. Regular communication among all involved stakeholders. 4. Controlled scope. 5. Strong management support.

7 1. Clear goals. Good news! has {increased/decreased} by %, directly impacting {strategic goal}. Imagine the project completed successfully. One year later, what benefits will you see?

8 1. Clear goals. You know WHO will judge this project s success. You know HOW they will judge success. They all agree. The team and project manager accept these goals and consider them realistic.

9 2. A plan that shows an overall path, clear responsibilities, and that can be used to measure progress.

10 2. A plan The project is broken into small chunks of work. Project

11 2. A plan Everyone can visualize the sequence of all detailed tasks.

12 2. A plan Work has a clear deliverable and due date. The assigned person accepts the due date. May June July

13 2. A plan The plan is a visual tool to measure and communicate progress. May June July

14 Visualize a Schedule using SharePoint 2013

15 3. Communication among all Stakeholders. You have planned communication. Make Contributions Make Decisions Job Impacted

16 3. Communication among all Stakeholders. You communicate regularly. Make Contributions The people who are getting the work done. 1. Schedule and coordination: What is accomplished? What is late, and how to catch up? What s next? 2. Any problems? Keep an issues list! 3. Any worries? Keep a risk list!

17 3. Communication among all Stakeholders. You communicate regularly. Make Decisions The people who make decisions. 1. Schedule, cost, and quality goals. Is the forecast changed? 2. Any problems? How can they help? 3. Any worries? Should they be worried too?

18 3. Communication among all Stakeholders. You communicate regularly. Job Impacted The people who will be affected. 1. Which decisions can they influence? 2. Why is the change coming? When? 3. How can they prepare? Assist?

19 4. Controlled scope. It is clear which is most important: cost, schedule, or quality. It is clear who has authority to approve changes to these goals. You are vigilant for scope creep!

20 5. Management support. There is an accountable executive taking active interest in the project and team. Managers that supply resources are committed to supporting the schedule. Management is regularly informed and provides timely decisions.

21 The Five Project Success Factors 1. A clear goal, that everyone understands. 2. A plan that shows an overall path, clear responsibilities, and that can be used to measure progress. 3. Regular communication among all involved stakeholders. 4. Controlled scope. 5. Strong management support.

22 The New Essential Leadership Skillset Project Management for non-pm s Scale the techniques Translate the jargon Profession Skillset

23 Discussion & Book Drawing

24 The Versatile Company: Project Management Training 50% of your projects are being led by accidental project managers. Without solid PM basics, these projects flounder and waste valuable resources. Read a Project Management for non-pms success story. The Versatile Company has been improving project results for our clients since Our training and consulting services embody the practices and principles described by Versatile's founder and President, Eric Verzuh, in his book, The Fast Forward MBA in Project Management, which has been the bestselling handbook on project management around the world since We provide: Hands-on training to develop practical skills for selecting, planning and leading projects. Project Management concepts and skills for the non-pm (training). Tame Microsoft Project! a class that simplifies the most popular PM software tool for people who have less sophisticated needs. A SharePoint solution for managing projects that is easy to use and very inexpensive compared to other tools. Consulting to solve your project management organizational problems, implement your Project Management Office (PMO) and streamline your project processes. Contact us to get a no-cost consultation and to discuss your training needs.

25 Thank you!