ASSISTANT FINANCE DIRECTOR

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1 CITY OF REDLANDS ASSISTANT FINANCE DIRECTOR DEFINITION Under direction of the Finance Director, will plan, organize and manage the work of the professional and technical staff of the Finance Department. The Assistant Finance Director will oversee the accounting, budgeting, payroll, purchasing and financial reporting functions of the Department, including development of policies and procedures. The Assistant Finance Director will provide complex staff assistance to the Finance Director. SUPERVISION EXERCISED Exercises direct supervision over technical accounting staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Recommend and assist in the implementation of goals and objectives; establish schedules and methods for accounting services; implement policies and procedures. Plan, assign, and supervise the work of assigned accounting staff performing activities related to accounts payable, accounts receivable, payroll preparation, purchasing, and other financial activities. Supervise and participate in the preparation of various financial statements and reports. Respond to requests for information and advise City departments, governmental agencies, and the public of City financial and accounting policies. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for needed supplies and materials; monitor and control expenditures. Review, develop, and modify accounting and control methods to improve existing procedures; ensure conformity to policy and increase effectiveness. Perform technical work in developing, supervising, and participating in internal audits, special accounting procedures, budgetary accounting procedures and systems, and monthly budget report analysis. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement disciplinary procedures.

2 Assistant Finance Director (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Coordinate the preparation of external audit materials and external financial reporting; prepare State and Federal reports, expenditure and tax reports, and reports for the City Council. Assist the Finance Director in reconciling financial records to bank statements and other financial investment activities. Coordinate assigned activities with other City departments, divisions, and sections, and with other employees within the Finance Department. Participate in the development and implementation of special projects; perform special accounting and reporting required by Federal grants. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Principles and practices of general and municipal government accounting and auditing. Laws regulating public finance and fiscal operations, including GASB 34 and other GASB pronouncements. Modern office procedures, computers and equipment. Budgeting procedures and techniques. Principles of supervision, training, and performance evaluation. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Supervise the work of staff involved in financial and accounting activities.

3 Assistant Finance Director (Continued) Analyze and interpret financial and accounting records. Prepare complex financial statements, reports, and analyses, including the City s Comprehensive Annual Financial Report and other State and Federal reports. Design and implement sound accounting and record keeping systems. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Experience and Training Guidelines: Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of increasingly responsible professional accounting or auditing experience, including three years in a fund accounting environment, preferably at a municipal, county or state level. Three years of supervisory experience. Training: A Bachelor's degree from an accredited college or university with major course work in accounting, municipal finance or a related field. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: September, 1999 Revised Date: June,2003

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5 Accounting Manager (Continued) 5