OPplus. Vertical Solution. Manual TRIAL BALANCE & AFFILIATION. Microsoft Dynamics NAV all versions. for. Certified For Microsoft Dynamics NAV

Transcription

1 OPplus Certified For Microsoft Dynamics NAV Vertical Solution for Microsoft Dynamics NAV all versions Manual TRIAL BALANCE & AFFILIATION gbedv GmbH & Co. KG

2 Contents General Information 3 Manual Structure Description of Icons 3 3 OPplus Navigation Area The Trial Balance and Affiliation module (Trial Balance and Affiliation menu group) 4 5 Trial Balance and Affiliation Balance 7 Trial Balance and Affiliation Balance Ext. Account Schedule 7 Trial Balance and Affiliation Balance Ext. Account Schedule Print button 10 Trial Balance and Affiliation Balance Ext. G/L Total-Balance 11 Trial Balance and Affiliation Balance Ext. Customer Total-Balance 12 Trial Balance and Affiliation Balance Ext. Vendor Total-Balance 13 Trial Balance and Affiliation Balance Account Schedule 11 Cols and/or 15 Cols 14 Trial Balance and Affiliation Affiliation 15 Setting Up Affiliation VAT Statement Template for the Affiliation Parent 15 Specifying Affiliation for Relevant Companies within the Database 17 Creating Affiliation VAT Advance Notification 17 Creating Affiliation VAT Vies Declaration 18 Affiliation VAT Advance Notification via ELSTER 18 Trial Balance and Affiliation Affiliation VAT Entries Accounting Proof 19 Pre-Tax Deduction on the Document Entrance Date (VAT Next Month) 23 Fin. Mgmt. Setup VAT Post. Group Posting Setup Income Date VAT Post. Grp. 23 Fin. Mgmt. General Ledger Periodic Activities VAT VAT Statements 24 OPplus Trial Balance and Affiliation Setup Purch. VAT Next Month tab 24 Specifying Document Entrance Date when Posting Purchase Invoices/Credit Memos 26 OPplus Trial Balance and Affiliation Correct VAT Entries 26 OPplus Trial Balance and Affiliation Correct VAT Entries Posting Examples 27

3 Trial Balance and Affiliation General Information Manual Structure This manual describes the Trial Balance and Affiliation module of the certified vertical solution OPplus: In the application menu, the functionalities of these modules are available via the following menu group Trial Balance and Affiliation within the OPplus navigation area. The manual describes the relevant fields and functions as well as includes procedures exemplifying the use of OPplus. For help about a specific field, click the field and press F1. Please note that specific OPplus modules can also be purchased separately so that descriptions, menu items, and illustrations of cross-module functionalities are not necessarily available to all users. The following modules of the certified vertical solution OPplus are described in separate manuals: OPplus Base, OPplus Association, OPplus Payments und G/L Open Entries and Extended Lists and Reports. Description of Icons Information Indicates sections which include important information to be considered by the user. Reminder Reminds the user of already mentioned information or processes which enable the user to achieve optimized results. Tip Indicates sections which support the user to use the functionality correctly. Warning Signifies information of high importance to be considered in order to avoid any errors

4 Manual OPplus OPplus Navigation Area After having imported the OPplus.fob files, the OPplus functionality is shown as a new menu within the Microsoft Dynamics NAV navigation pane placed below the Financial Management menu by default. The OPplus menu shows the following menu groups if all OPplus modules are licensed. The History menu item is always included in the OPplus menu, irrespective of which OPplus modules are used:

5 Trial Balance and Affiliation The Trial Balance and Affiliation module (Trial Balance and Affiliation menu group) The functionalities of the Trial Balance and Affiliation module are available within the navigation area of the Trial Balance and Affiliation menu group. The Trial Balance and Affiliation module offers the following three major functionalities: Trial Balance Assignment to assets/liabilities for each line for so-called "shifting accounts" (example: bank accounts) Correct display of vendors with debit balances/customers with credit balances Print of an accounting proof for lines with account totals Validity check based on the chart of accounts Furthermore, the user is offered a number of aggregated balance sheets for G/L accounts, customers and vendors by using the proven DATEV layout. Within these aggregated balance sheets, the user can filter the report (only accounts with a balance above or below zero) as well as export report data to Excel. Affiliation The Affiliation area allows you to print a VAT Advance Notification with accumulated values for specified affiliation companies and to create an associated XML file to be transferred via ELSTER. In addition, the user can create an accumulated VAT Vies Declaration for affiliations. Pre-Tax Deductible on Document Receipt Date The pre-tax deduction issue according to Section 15 (1) No. 1 of the German Value Added Tax Act has been solved (pre-tax deduction after the provision of services and the existence of the physical invoice). In the Trial Balance and Affiliation module, the user is offered a functionality which enables to assign the VAT entries to the correct period (keyword: pre-tax deductible next month). Before you can use this module, a number of setup values must be specified in the Trial Balance and Affiliation Setup

6 Manual OPplus General tab Field Description Assets/Liab. Calc. Type In this field, you can select the calculation type to be used for the account schedule's assets/liabilities within the selected date filter. End of Fiscal Year If you select this option, the account values will be calculated as assets/liabilities based on the fiscal year end of the selected date filter. Max. Date If you select this option, the account values will be calculated as assets/liabilities based on the maximum date of the selected date filter. Value If you select this option, each field cell will be categorized as assets and/or liabilities based on the calculated cell value. Alternatively, you can define this field for each account schedule name separately (for more information please refer to chapter Trial Balance and Affiliation Balance Ext. Account Schedule). Affiliation Use Section Lining Purch. VAT Next Month tab Here you can indicate the companies which belong to an affiliation. All companies within the database which have the same value in the Affiliation field (here: Cronus Affiliation) will be considered in the affiliation's VAT Advance Notification. Please remember to fill in this field for all relevant companies! If you activate this field, each second line of the aggregated balance sheets will be highlighted in grey in the printout in order to improve readability. The field contents of the Purch. VAT Next Month tab are described in the chapter Pre- Tax Deduction on the Document Entrance Date (VAT Next Month)

7 Trial Balance and Affiliation Trial Balance and Affiliation Balance Compared to the standard application, the Trial Balance and Affiliation module offers a number of additional features for the account schedules as well as for the aggregated balance sheets. This chapter exclusively describes the additional features offered by this module for the account schedule and aggregated balance sheets of the standard application. Trial Balance and Affiliation Balance Ext. Account Schedule The Ext. Account Schedule window consists of the account schedule name and the account schedule lines. The Account Schedule Names window now has the additional column named Assets/Liab. Calc. Type (already described in the previous chapter). If you explicitly select a value in the Assets/Liab. Calc. Type field in the Account Schedule Names window, the value specified in the respective field in the Trial Balance and Affiliation Setup will be overwritten. The remaining fields of the Account Schedule Names windows resemble the fields of the standard application. Therefore, they are not further explained. In the following, you will find the description of the two additional fields of the Ext. Account Schedule window ("Balance Position" and "Separate Receivables and Payables as Assets and Liabilities" fields) which do not constitute part of the standard Microsoft Dynamics NAV application

8 Manual OPplus Field Balance Position Separate Receivables and Payables as Assets and Liabilities Description Before you can use this field, the Assets/Liab. Calc. Type field must be specified in the Trial Balance and Affiliation Setup or in the Account Schedule Names window. This field is used to specify shifting accounts and shifting account groups. The calculation is performed for the accounts specified in the Totaling field. Please note that the selected Totaling Type must be Posting Accounts: The following five options are available: Blank If you leave this field blank, the calculated values will be always displayed in this line. Assets Each If you select the Assets Each option, the system will calculate the value based on the selected date filter for each account in the Totaling field. Depending on the calculated value, the position is either shown as Assets Each or as Liabilities Each. Liabilities Each If you select the Liabilities Each option, the system will calculate the value based on the selected date filter for each account in the Totaling field. Depending on the calculated value, the position is either shown as Liabilities Each or as Assets Each. Assets Group If you select the Assets Group option, the system will calculate the value based on the selected date filter for each entered total in the Totaling field. Depending on the calculated value, the position is either shown as Assets Group or as Liabilities Group. Liabilities Group If you select the Liabilities Group option, the system will calculate the value based on the selected date filter for each entered total in the Totaling field. Depending on the calculated value, the position is either shown as Liabilities Group or as Assets Group. If order to guarantee the correctness of your data we recommend that for each line with an Assets Each balance position another account schedule line with a Liabilities Each balance position is available which queries exactly the same values. This field is used to separate receivables and payables as assets and liabilities. This field can only be modified if the Balance Position field includes a value (other than blank). If you select Yes, the underlying customer and/or vendor accounts will be each analyzed and not the balances of the receivables and/or payables accounts. Depending on the balance position, only the balances of customers and vendors will be shown as assets and/or as liabilities. Example 1: Setup of G/L account (1210) as shifting account

9 Trial Balance and Affiliation Example 2: Setup of several G/L accounts (1210 to 1220) as shifting accounts Example 3: Setup of several G/L accounts (shifting accounts). In this example, the 1210 and 1220 accounts are balanced and the Total Balance is shown as assets (if the total balance is a debit balance) or as liabilities (if the total balance is a credit balance). Example 4: Setup of receivables accounts for customers with credit balances

10 Manual OPplus Trial Balance and Affiliation Balance Ext. Account Schedule Print button The Ext. Account Schedule report contains the following five additional print options: Field Iterate Description If you activate the Iterate option e. g. in the Department Filter field, the respective account schedule will be automatically printed for each department individually by using the respective department as dimension filter. Show Accounts Suppress Export of Acc. without Entries Check Validity Incl. Blocked Accounts The iteration feature can only be activated for one dimension at a time. If you enter a filter, iteration will be performed for departments specified in the filter. If you activate this field, the underlying accounts of a total line will appear below the respective total line in the printout. Depending on the setting of this field, also accounts without entries will be considered in the report (if deactivated) or suppressed (if activated). If you place a check mark in this field, the system will check if all accounts of the chart of account which are not blocked have been specified and/or if any accounts have been considered twice. If you want to include any blocked accounts, the Incl. Blocked Accounts field must be activated as well. Please note that "shifting accounts" must always be specified twice both as assets and as liabilities. If you place a check mark in this field, any blocked G/L accounts will be considered as well during validity check

11 Trial Balance and Affiliation Trial Balance and Affiliation Balance Ext. G/L Total-Balance G/L Account tab Here you can specify the G/L accounts to be considered in the report. In addition, a date filter must be specified. Options tab Print only Accounts with : If you select the Balance > 0 option, all accounts which have a value above zero in the Cumul. Balance column will be considered in the printout. If you select the Balance < 0 option, all accounts which have a value below zero in the Cumul. Balance column will be considered in the printout. If you select the Balance <> 0 option, all accounts with a value below or above zero in any of the columns will be considered in the printout. Create Excel File: If you place a check mark in this field, the report contents will be exported to Excel. If you want to export the report without printing it, you must at least open the report by clicking the Preview button. The printed Ext. G/L Total-Balance report shows the following value columns: Value Columns Starting Balance Period Debit Period Credit Period Balance Year Debit Year Credit Cumul. Balance Description Opening balance value based on the fiscal year specified in the date filter Total of all debits within the period specified in the date filter Total of all credits within the period specified in the date filter This column shows the period balance which is comprised of (the total of the Period Debit and Period Credit columns), excluding the starting balance Total of all debits within the fiscal year specified in the date filter Total of all credits within the fiscal year specified in the date filter This column shows the accumulated balance of the year specified in the date filter, including the starting balance

12 Manual OPplus Trial Balance and Affiliation Balance Ext. Customer Total-Balance Customer tab Here you can specify the customers to be considered in the report. In addition, a date filter must be specified. Options tab Adjust Exch. Rate Differences Place a check a mark in this field if you want to consider exchange rate differences in the report. If this field is activated, the debit and credit amounts will be adjusted for realized profit and loss due to exchange rate differences. If you do not activate this field, any exchange rate differences due to realized profit and loss will not be considered. This way, it is more difficult for the user to perform the application with the respective receivables accounts. Print only Accounts with : If you select the Balance > 0 option, all accounts which have a value above zero in the Cumul. Balance column will be considered in the printout. If you select the Balance < 0 option, all accounts which have a value below zero in the Cumul. Balance column will be considered in the printout. If you select the Balance <> 0 option, all accounts with a value below or above zero in any of the columns will be considered in the printout. Create Excel File: If you place a check mark in this field, the report contents will be exported to Excel. If you want to export the report without printing it, you must at least open the report by clicking the Preview button. The printed Ext. Customer Total-Balance report shows the following value columns: Value Columns Starting Balance Period Debit Period Credit Period Balance Year Debit Year Credit Cumul. Balance Description Opening balance value based on the fiscal year specified in the date filter Total of all debits within the period specified in the date filter Total of all credits within the period specified in the date filter This column shows the period balance which is comprised of (the total of the Period Debit and Period Credit columns), excluding the starting balance Total of all debits within the fiscal year specified in the date filter Total of all credits within the fiscal year specified in the date filter This column shows the accumulated balance of the year specified in the date filter, including the starting balance

13 Trial Balance and Affiliation Trial Balance and Affiliation Balance Ext. Vendor Total-Balance Vendor tab Here you can specify the vendors to be considered in the report. In addition, a date filter must be specified. Options tab Adjust Exch. Rate Differences Place a check a mark in this field if you want to consider exchange rate differences in the report. If this field is activated, the debit and credit amounts will be adjusted for realized profit and loss due to exchange rate differences. If you do not activate this field, any exchange rate differences due to realized profit and loss will not be considered. This way, it is more difficult for the user to perform the application with the respective receivables accounts. Print only Accounts with : If you select the Balance > 0 option, all accounts which have a value above zero in the Cumul. Balance column will be considered in the printout. If you select the Balance < 0 option, all accounts which have a value below zero in the Cumul. Balance column will be considered in the printout. If you select the Balance <> 0 option, all account with a value below or above zero in any of the columns will be considered in the printout. Create Excel File: If you place a check mark in this field, the report contents will be exported to Excel. If you want to export the report without printing it, you must at least open the report by clicking the Preview button. The printed Ext. Vendor Total-Balance report shows the following value columns: Value Columns Starting Balance Period Debit Period Credit Period Balance Year Debit Year Credit Cumul. Balance Description Opening balance value based on the fiscal year specified in the date filter Total of all debits within the period specified in the date filter Total of all credits within the period specified in the date filter This column shows the period balance which is comprised of (the total of the Period Debit and Period Credit columns), excluding the starting balance). Total of all debits within the fiscal year specified in the date filter Total of all credits within the fiscal year specified in the date filter This column shows the accumulated balance of the year specified in the date filter, including the starting balance

14 Manual OPplus Trial Balance and Affiliation Balance Account Schedule 11 Cols and/or 15 Cols The Account Schedule 11 Cols and 15 Cols reports can be used to print account schedules with a column layout including 11 and/or 15 columns. If the amounts exceed the maximum column width, the amounts will be truncated from right to left as it is the case in the standard application

15 Trial Balance and Affiliation Trial Balance and Affiliation Affiliation The Affiliation area allows you to print an accumulated VAT Advance Notification for specified affiliation companies and to create an associated XML file to be transferred via ELSTER. In addition, the user can create an accumulated VAT Vies Declaration for affiliations. For this, it is required that all affiliation companies are in the same database. Before you can use this module, a number of setup values must be specified: A separate affiliation VAT statement must be specified for the affiliation parent (the company which files the VAT Advance Notification to the fiscal authorities). For more information please refer to chapter Setting Up Affiliation VAT Statement Template for the Affiliation Parent. In addition, the Affiliation field in the Trial Balance and Affiliation Setup must have the same value for all relevant companies to be considered in the Affiliation VAT Advance Notification. For more information please refer to chapter Specifying Affiliation for Relevant Companies within the Database. Setting Up Affiliation VAT Statement Template for the Affiliation Parent In order to report VAT Advance Notifications for affiliations, a corresponding VAT statement template must be set up for the affiliation parent. It is obligatory that the VAT statement template is set up within the company which files the VAT Advance Notification to the fiscal authorities (affiliation parent). OPplus menu Trial Balance and Affiliation Affiliation VAT Statement Templates In the affiliation's VAT template, the report Sales VAT Advance Notif. Form Affiliation must be selected in the VAT Statement Report ID field in the VAT Statement Templates window. You may choose to specify any name for the affiliation VAT template (here: VAT.AFFIL): Now the user must set up a new VAT statement name (here: VAT.AFFIL) by selecting the Statement Names menu item via the Template button

16 Manual OPplus In the VAT Statement Names window, the user must activate the Affiliation field for the new VAT statement to indicate that the VAT Advance Notification refers to the reporting of an affiliation. If you want to transfer the VAT statement via ELSTER, the Sales VAT Adv. Notification field must be activated as well. For more information please refer to chapter Affiliation VAT Advance Notification via ELSTER. If the previous steps are completed, the VAT Statement lines must be filled with relevant data. You can open the VAT Statement window by selecting OPplus menu Trial Balance and Affiliation Affiliation VAT Statements VAT.AFFIL in the Name field. The VAT statement name specified in the previous step appears (here: VAT.AFFIL): The VAT statement lines are filled in the same way as it is the case for corresponding fields of the standard application. Therefore, it is not further explained. Please note that any codes of the VAT Bus. and VAT Prod. Posting Groups which are required for the query of VAT entries in the affiliation must be available in the company which is used as affiliation parent. The aforementioned requirement does not refer to the VAT Posting Setup! Only those combinations should be kept here which are valid for your affiliation parent

17 Trial Balance and Affiliation The VAT Statement window includes the new From Company field which is considered in the Sales VAT Advance Notif. Aff. report in the following way: If this field contains a value, only the values of the specified company will be considered in the printout. If this field is blank, the values of all specified affiliation companies will be considered. Specifying Affiliation for Relevant Companies within the Database By selecting OPplus menu Trial Balance and Affiliation Setup, you can specify the name of an affiliation for companies which belong to the same affiliation. Only companies which have the same entry in the Affiliation field will be considered in the affiliation's VAT statement (here: Cronus Affiliation). Creating Affiliation VAT Advance Notification If the required setup values are specified for the affiliation parent and affiliation companies, you can create the VAT Advance Notification Affiliation for the affiliation parent company. You can print the report via the VAT Statement (please refer to step A) or directly by using the Sales VAT Advance Notif. report (please refer to step B). The process of accumulating values is part of the Sales VAT Advance Notif. Form Affiliation report. If you open the VAT Posting Setup, only the data of the current company will be shown. Step A Open the report via the affiliation VAT statement (here: VAT.AFFIL). For this, click OPplus Trial Balance and Affiliation Affiliation VAT Statements select the Print menu item via the Functions button (with the VAT.AFFIL option selected in the Name field):

18 Manual OPplus The Sales VAT Advance Notif. Form Affiliation report appears containing the default options of the VAT Statement: The data of the affiliation companies will be accumulated in the report: Step B Open the report directly. For this, select OPplus Trial Balance and Affiliation Affiliation Sales VAT Advance Notif. Creating Affiliation VAT Vies Declaration If you have set up an affiliation, the data of all affiliation companies will be accumulated in the affiliation parent within one VAT Vies Declaration report. To open the affiliation's VAT Vies Declaration, select OPplus Trial Balance and Affiliation Affiliation VAT- Vies Decl. Tax DE. Affiliation VAT Advance Notification via ELSTER This chapter exclusively describes the OPplus Affiliation settings which are relevant for reporting via ELSTER. For this, it is a prerequisite that the setup parameters required for reporting via ELSTER are already specified for the affiliation parent. To transfer an affiliation's VAT Advance Notification, the following additional fields must be specified: In the VAT Statement Names window, the Sales VAT Adv. Notification field must include a check mark for the affiliation VAT statement name:

19 Trial Balance and Affiliation In the Sales VAT Adv. Notif. Card window, the Affiliation field on the Affiliation tab must include a check mark for the corresponding Sales VAT Adv. Notif. card. To open this window, click OPplus Trial Balance and Affiliation Affiliation Sales VAT Adv. Notif. Card. Trial Balance and Affiliation Affiliation VAT Entries Accounting Proof The Affiliation area also includes a functionality the VAT Entries Accounting Proof which can be used within the affiliation as well as for any other company. The data, e. g. the G/L account number which is used to post the relevant base of a VAT entry, are transferred into the VAT Entries Account Proof by using the respective report. For each VAT entry, the row number of the VAT statement is shown considering the VAT entry values. In addition, the report shows one line for each company including the total of all VAT entries (Entry Type field = Total VAT option). The report allows to see at a glance the calculated value of a debit/credit for each company based on the listed VAT entries. The fields of this VAT Entries Account Proof are described in the following

20 Manual OPplus If you open the VAT Entries Accounting Proof the first time, the lines will be empty: By selecting the Refresh button, you can open the Refresh VAT Entries Accounting Proof report which is comprised of the following fields: G/L Entry tab Here you can specify the entries to be considered in the report. You can specify a filter in the Posting Date field or leave it blank. Please note that it may take a long time to run the report if you have indicate a huge number of G/L entries. Options tab From Affiliation This field automatically includes a check mark if you open the Refresh VAT Entries Accounting Proof report for an affiliation company. This way, it is guaranteed that the G/L entries of all affiliation companies are considered in the report. If you want to refresh the report only for the current company, you must deactivate the From Affiliation check box. VAT Statement Template / VAT Statement Name Here you can specify the VAT statement to be used to transfer the row number when running the Refresh VAT Entries Accounting Proof report. By clicking the Refresh button, the data will be transferred to the entries. ATTENTION: Any previously entered data will be deleted each time you refresh the report. Field Company Entry Type G/L Account No. Description This field indicates the company the data originate from. This field shows the entry type (G/L Entry, VAT Entry or Total VAT). The line value with the Total VAT entry type is calculated based on the listed VAT entries considering the calculation type in the row number of the selected VAT statement. If the Reverse Charge VAT calculation type is selected in connection with the Purchase posting type, the VAT entries are listed twice (both as a positive and as a negative value). This is required in order to calculate the correct total for the Total VAT entry type. If the G/L Entry entry type is selected, the G/L account number used to post the amount will be copied into this field

21 Trial Balance and Affiliation Field Description Amount VAT Amount Reason Code Row No. VAT Statement Gen. Posting Type VAT Bus. Posting Group VAT Prod. Posting Group Date Range Department Filter Description If the VAT Entry entry type is selected, this field may include the value 01 or 02 if due the respective Reverse Charge VAT calculation type in connection with the Purchase posting type the VAT entries are shown twice as a positive value (01) and as a negative value (02). This field shows the name of the G/L account specified in the G/L Account No. field. This field is filled with the amount of the G/L entry and/or the base of the respective VAT entry. This field is filled with the value of the VAT Amount field of the respective G/L entry and/or the VAT amount of the respective VAT entry. This field is filled with the value of the Reason Code field of the respective G/L entry. This field is only filled by the system, if the VAT Entry entry type is selected and if the user selected a VAT statement in the Refresh VAT Entries Accounting Proof. This field shows the row number which the VAT entry is assigned to in the VAT statement selected in the Refresh VAT Entries Accounting Proof. If the Reverse Charge VAT calculation type is selected in connection with the Purchase posting type, the VAT entries are listed twice (both as a positive and as a negative value), each with the respective row in the VAT application. This field is filled with the value of the Posting Type field of the respective G/L entry. This field is filled with the value of the VAT Bus. Posting Group of the respective G/L entry. This field is filled with the value of the VAT Prod. Posting Group of the respective G/L entry. This field is filled with the date filter specified in the Refresh VAT Entries Accounting Proof. This field is filled with the value of the Global Dimension 1 field. You can print the report and/or export it to Excel by selecting the Print button:

22 Manual OPplus Preview example: Excel export example:

23 Trial Balance and Affiliation Pre-Tax Deduction on the Document Entrance Date (VAT Next Month) This functionality enables the user to perform pre-tax deduction in the correct period according to Section 15 (1) No. 1 of the German Value Added Tax Act (pre-tax deduction after the provision of services and the existence of the physical invoice). Before posting a purchase document, the document entrance date must be specified (which is the Invoice Entrance Date field for invoices and the Cr. Memo Entrance Date filed for credit memos). The document entrance date is maintained in the following tables: - G/L Entry - Vendor Ledger Entry - VAT Entry In addition, the VAT product posting group must be assigned to the relevant VAT product posting groups to be used for the subsequent month. By using the Correct VAT Entries report, the VAT Entries which have a later document entrance date than the last of the month of the respective posting date will be assigned to the correct period for pre-tax deduction to be reported to the fiscal authorities. The G/L accounts to be used for posting are specified in the Trial Balance and Affiliation Setup. This way, the VAT entries are created based on the document entrance date in order to be considered in the correct period of your VAT Advance Notification. Please refer to the following pages for any settings and specifications required as well as for the steps to be performed in order to consider VAT entries for the subsequent month. Financial Management Setup VAT Posting Group Posting Setup Income Date VAT Post. Grp. A VAT product posting group which is to be used for the next month must be specified for each tax rate (= VAT Prod. Posting Group) to be considered for pre-tax deduction in your company. Example for pre-tax of 19 % deductible next month: In the VAT Posting Setup, the VAT product posting group to be used during posting of next month must be specified in the Income Date VAT Post. Grp. field for the relevant VAT combinations of the VAT Posting Setup. In addition, these new VAT combinations must be entered into the VAT Posting Setup

24 Manual OPplus Example for pre-tax of 19 % deductible next month: Financial Management General Ledger Periodic Activities VAT VAT Statements The new combinations to be based on for the VAT Advance Notification must be added to the VAT statement. Example for pre-tax of 19 % deductible next month: OPplus Trial Balance and Affiliation Setup Purch. VAT Next Month tab In the Trial Balance and Affiliation Setup, the Enable VAT Correction field must be activated. Furthermore, the G/L accounts as well as the source code to be used for VAT correction must be specified

25 Trial Balance and Affiliation Field Enable VAT Correction Bal. Account VAT Base Account VAT Base Next Month Account VAT Amount Last Month Source Code VAT Correction Description If you place a check mark in this field, the document entrance date will be filled with the posting date in purchase invoices and credit memos. You can change this value before posting. However, as long as this option is activated, the entry of a document entrance date is mandatory before posting. Here you can specify the G/L account to be used to post the gross amount. Posting will be performed based on the original posting date (as credit amount if the document is an invoice or as debit amount if the document is a credit memo) whereas reverse posting is done based on the document entrance date. Here you can specify the G/L account to be used to post the net amount based on the original posting date. Here you can specify the G/L account to be used to post the net amount based on the document entrance date. This field is used to specify the source code to be used for the correction of VAT for the next month. It is recommended to create a separate source code, e. g. PRETAX NEXT. The total of all three G/L accounts is used to show the accumulated receivables to be reported to the fiscal authorities resulting from pre-tax amounts which are deductible next month. Example: G/L accounts showing the accumulated receivables resulting from pre-tax deductible the next month: Trial Balance and Affiliation Setup with the Enable VAT Correction feature activated including the specified G/L accounts and source code (new source code PRETAX NEXT):

26 Manual OPplus Specifying Document Entrance Date when Posting Purchase Invoices/Credit Memos In order to correct VAT and to assign it to the correct month, it is necessarily required before posting that the Invoice Entrance Date field and/or the Cr. Memo Entrance Date field is filled in the respective purchase document. For this, the Invoice Entrance Date field and/or the Cr. Memo Entrance Date field must be first displayed by using the Designer (Ctrl+F2). OPplus Trial Balance and Affiliation Correct VAT Entries Before creating the VAT Advance Notification, the pre-tax amounts must be corrected to be deductible in the next month by using the Correct VAT Entries report: G/L Entry tab Here you can specify the G/L entries to be considered in the report. It is necessarily required that a date filter is specified the Posting Date field. Options tab Here you can specify the general journal to be used to transfer the corrections to. If you confirm your selections by clicking the OK button, the system will search for any VAT entries within the specified date filter which in reference to the selected posting date have a document entrance date of the next month and transfer the required corrections into the selected general journal:

27 Trial Balance and Affiliation OPplus Trial Balance and Affiliation Correct VAT Entries Posting Examples If you run the Correct VAT Entries report, the system will create entries based on the specified G/L accounts for any relevant VAT entries. The system will create two entries for each relevant entry: First posting will be performed based on the original posting date (in this example: ) based on the original document number (this enables later on to show all relevant entries via the Navigate function) by using the original VAT information (in this example: Purchase TRADE VAT19) by posting a credit net amount (if the original document is an invoice) or a debit net amount (if the original document is a credit memo) to the G/L account specified in the "Account VAT Base Next Month" field (in this example: G/L account no. 1553) by posting the tax amount as a credit (if the original document is an invoice) or as a debit (if the original document is a credit memo) to the VAT account specified in the VAT Posting Setup by posting a debit gross amount (if the original document is an invoice) or as a credit gross amount (if the original document is a credit memo) to the G/L account specified in the "Bal. Account VAT Base" field (in this example: G/L account no. 1552) by using a predefined posting text which, among others, indicates the respective G/L entry number. The total of the accounts specified in the "Bal. Account VAT Base" and "Account VAT Base Next Month" fields represents the tax amount receivable. Second posting will be performed based on the invoice entrance date/credit memo entrance date (in this example: ) based on the original document number (this enables later on to show all relevant entries via the Navigate function) by using the original VAT information for the next month (in this example: Purchase TRADE VAT19 NM) by posting a debit net amount (if the original document is an invoice) or a credit net amount (if the original document is a credit memo) to the G/L account specified in the "Account VAT Base Next Month" field (in this example: G/L account no. 155)

28 Manual OPplus by posting the tax amount as a debit (if the original document is an invoice) or as a credit (if the original document is a credit memo) to the VAT account specified in the VAT Posting Setup by posting a credit gross amount (if the original document is an invoice) or a debit gross amount (if the original document is a credit memo) to the G/L account specified in the "Bal. Account VAT Base" field (in this example: G/L account no. 1552) by using a predefined posting text which, among others, indicates the respective G/L entry number The total of the accounts specified in the "Bal. Account VAT Base" and "Account VAT Base Next Month" fields resolves the tax amount receivable of the first posting. It is necessarily required that the posting text is NOT modified and/or supplemented by additional text! In order to identify any corrected entries, the relevant G/L entry number is required in a specific format which is copied into the Description field of the Gen. Journal Line when running the Correct VAT Entries report

29 Trial Balance and Affiliation For more information about OPplus please refer to and gbedv GmbH & Co. KG Hördorfer Weg 13a Osterholz-Scharmbeck/Germany Phone: + 49 (0) 4791 / Fax: + 49 (0) 4791 / info@opplus.de Internet: This document is for informational purpose only. Its contents may be changed at any time without prior notice if required for technical or content-related reasons. This document may not be reproduced or transferred, partially or in full, in any form or by any means without the prior written permission of gbedv GmbH & Co. KG. gbedv GmbH & Co. KG shall not be liable for any errors and omissions which may exist in the document. gbedv All rights reserved. Last update: October 2009 The software mentioned in this document may only be used or copied according to the licensing terms. All product names, trademarks and logos used are property of the respective owners