Position Description Department of Premier and Cabinet

Transcription

1 Position Description Department of Premier and Cabinet Role title Manager, Finance Classification VPS Grade 6 Branch/Group Salary range Reports to Finance & Procurement, Corporate Operations in Governance Policy and Coordination Group Within the range of $109,657 - $146,622 p.a. plus 9.5% employer superannuation contribution Chief Financial Officer Contact Fiona Bain (03) Location The position is located at 1 Macarthur Street Melbourne Our vision and objectives The Department of Premier and Cabinet s vision is to be recognised and respected leaders in whole of government policy and performance. We work for the people of Victoria by helping the government achieve its strategic objectives. We do this by supporting the Premier, Deputy Premier, Special Minister of State, the Ministers for Aboriginal Affairs, Equality, Multicultural Affairs, Prevention of Family Violence, Veterans and Women, as well as the Cabinet. We lead the Victorian Public Service by: setting clear examples driving the government s objectives providing unifying intelligence within the Victorian Government pursuing excellence in whole-of-government outcomes in delivery and reform. The department is committed to: strong policy outcomes engaged citizens professional public administration high performance Our public sector values DPC upholds and demonstrates the values of the VPS and is the embodiment of VPS leadership. DPC s values are adopted from the Public Administration Act 2004: Leadership Integrity Responsiveness Impartiality Accountability

2 Respect Commitment to Human Rights. Our commitment to diversity and equal employment opportunity DPC is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We welcome applicants from a diverse range of backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds and people with disabilities. DPC values its people and is committed to attracting, developing and retaining diverse talent. DPC actively promotes diversity and inclusion in the workplace and does not discriminate based on age, sex, carer or parental status, disability, race, religious belief, sexual orientation, gender identity or other characteristics. It is a policy of the department to provide reasonable adjustments for persons with a disability. If you need assistance or adjustments to fully participate in the application or interview process or if you would like to discuss any aspect of diversity and inclusion at DPC, please contact the department s Diversity and Inclusion Adviser on Working flexibly to balance work and life DPC recognises that balancing work and life is important both to our employees and in maintaining a diverse, adaptive and high-performing workforce. Employees of DPC may request flexible work arrangements to assist them in balancing their work and life commitments. Applicants are encouraged to discuss flexible arrangements with the hiring manager during the recruitment process. The Finance and Procurement branch The Finance & Procurement Branch is part of the People, Culture and Operations portfolio and is responsible for overseeing financial sustainability, financial planning, financial transactions; meeting legal accounting standards and ensuring government procurement requirements are met. The three management positions will focus on financial accounting, budget and grants and financial compliance. Duties 1. Lead and manage a team to monitor department and portfolio agencies; budget, financial compliance and grants. 2. Prepare reports, briefing papers and annual financial statements for DPC and its statutory and portfolio agencies. 3. Oversee compliance with Standing Directions of the Minister for Finance. 4. Assist in the administration of DPC s grants management system GEMS, provision of advise and support DPC s grant making business units. 5. Undertake the development and review of cabinet submissions, funding proposals, briefings, reports and information including those for Cabinet Committees, the Public Accounts and Estimates Committee and State Budget Papers. 6. Ensure compliance and governance with financial and procurement requirements for internal and external stakeholders and audit outcomes. 7. Ensure reliable financial data is maintained through accurate processing of invoices and appropriate month end adjustments and general ledger journals. Position Description - Manager, Finance 2

3 8. Review and develop financial management policies and processes and implement in accordance with government standards, guidelines and budget parameters. 9. Develop and maintain strong relationships with internal and external stakeholders, this includes providing expert advice on governance compliance, management and financial matters. 10. Lead, manage and develop staff within the team to increase their financial management capability. 11. Lead and collaboratively contribute to financial and corporate projects as required. 12. Represent the Department with external stakeholders and on inter-departmental working groups. 13. Work flexibly at various DPC locations and attend meetings as required. 14. Provide leadership and mentoring to peers and employees within the finance team Key selection criteria Specialist skills An appropriate tertiary qualification in a business or finance field. A CPA or CA accreditation is mandatory requirement for this role. Knowledge and skills 1. Leadership and People Management Commit and contributes to a vision that generates enthusiasm and commitment and, aligns with the department s strategic objectives. Adapts leadership to reflect the needs of a changing environment and its demands. Demonstrates people leadership and teamwork skills and, model behaviours aligned to the VPS values and Code of Conduct. Demonstrates success in and commitment to continuous organisational improvement. Maximises effectiveness by developing, managing and motivating a high performing team Clearly defines role expectations and appropriately delegate responsibilities Addresses difficult people management issues early and consistent with departmental policies 2. Service Excellence Makes clients and their needs a primary focus for maintaining satisfaction. Creates a climate of service excellence. Challenges others to deliver outstanding service. Encourages new and different approaches and solutions that will deliver benefits beyond client expectations. Establishes and implements client management/monitoring processes. 3. Planning and Organising Puts a high priority on accomplishment and attaining results Sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required Identifies processes, tasks and resources required to achieve a goal Establishes systems and procedures to guide work and track progress Recognises actual and potential barriers and finds effective ways to deal with them 4. Resource Management Develops and monitors complex budgets and negotiates for resources Plans for and manages risks Position Description - Manager, Finance 3

4 Ensures the use of honest, transparent and appropriate purchasing processes Ensures value for investment is achieved Operates in accordance with delegated authority, consistent with departmental and government policies 5. Written Communication Prepares complex briefs, letters, s and reports using clear, concise and grammatically correct language Edits written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs Ensures appropriate style and formats are used Has a deep appreciation of the audience and how written materials may be interpreted. Personal qualities 6. Relationship Building Builds, establishes and maintains relationships with people at all levels and from different backgrounds and organisations Manages expectations by sharing information as early as possible and work positively and proactively to address complex issues Forges useful partnerships with people across business areas, functions and organisations and uses these to achieve outcomes and manage risks Builds trust through consistent actions, values and communication Has a strong sense of the impact of their personal style on others and adjusts this to strengthen relationships and achieve outcomes 7. Initiative and Accountability Is proactive and self-starting Seizes opportunities and acts upon them Gets things done without prompting Takes responsibility for own actions Knows when to escalate an issue 8. Decisiveness and Judgment Makes rational and sound decisions based on a consideration of the facts and alternatives Makes decisions, sometimes with incomplete information Willing to lead by taking control of situation Prepared to take decisive action without undue deliberation Takes account of risks and knows when to escalate issues Occupational health and safety responsibilities Managers includes Directors and Assistant Directors Managers are responsible for the day-to-day implementation of OHS programs in their designated workplace, which includes the following areas as detailed Section 21 of the Occupational Health and Safety Act 2004: induction, instruction, training, and supervision of employees and contractors provision of relevant OHS information, overseeing storage and maintenance of plant, equipment or substances. ensuring the safety of visitors. Position Description - Manager, Finance 4

5 Security requirements and professional obligations Preferred applicants may be asked to provide evidence of their qualifications. All preferred applicants will be required to produce sufficient proof of their identity prior to commencing employment with the department Employment of successful candidates will be subject to a National Police Check. All DPC staff must comply with the Code of Conduct for Victorian Public Sector Employees. To receive this publication in an accessible format, please contact the department s Diversity and Inclusion Adviser on , using the National Relay Service if required (for more information visit Position Description - Manager, Finance 5