Paperwork to be completed and submitted to Human Resources includes the First Report of Injury form.

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4 Employees must report any accident or on-the-job injury immediately to their manager, so that appropriate treatment can be provided and so that the necessary paperwork can be completed within 24 hours. Paperwork to be completed and submitted to Human Resources includes the First Report of Injury form. Click on the second picture to go to the form on Insite. 4

5 If medical treatment is required, the employee should report to any one of these RediMed locations. 5

6 If the injury requires immediate emergency attention, the employee should report to the closest Emergency Room. 6

7 The employee should take a Medical Authorization to Treat form with them when reporting to a RediMed location. These can be found on Insite and paper copies are also available in each department. Click on the form to download and print it out. 7

8 After any vehicle or motorized equipment accident, the employee shall submit to a drug/alcohol test to be conducted by a medical provider. 8

9 If an employee is given temporary work restrictions due to limitations resulting from the on-the-job injury, Human Resources will work with the manager to determine if those restrictions can be temporarily accommodated in their current role. If not, an attempt will be made to temporarily place the injured worker in a light-duty transitional assignment in another area of the Library, usually until the employee reaches maximum medical improvement. If the Library is able to return the employee to work during this temporary restriction time frame, the employee will receive their regular hourly rate. 9

10 During the temporary restricted time frame, the employee will be assigned to work for the supervisor of the area in which he/she is placed. He/she will follow the policies and procedures of that area including days and shifts assigned. 10

11 If the employee is returned to work with no restrictions, then they will resume their pre-injury position. 11

12 The employee is expected to return to work when first notified by the Physician that he/she is considered able to perform the duties of his/her usual position or a position that will accommodate temporary restrictions. Any requested time off must be approved in advance. Unless time off is approved, the employee is expected to be at work as assigned. 12

13 An employee is paid Regular time for the day of the injury. 13

14 If the employee is unable to return to work, there is a seven day waiting period after the injury before payment is received from the Workers Compensation carrier. During this initial seven days, the employee has the option to supplement their pay with either Sick, Vacation, or Personal time. 14

15 After the seven day waiting period, if the employee is unable to return to work, they will receive payment of 66 2/3% from the Workers Compensation Carrier. The employee has the option to supplement their pay with either Sick, Vacation, or Personal time up to 33 1/3%. Total paid between Sick, Vacation, Personal Time and Worker s Compensation to equal not more than 100% of pay. 15

16 If the employee misses more than 21 consecutive days as a result of the workplace injury or accident, 66-2/3% of the employee s average weekly wage will be reimbursed by the insurance company for the waiting period (the first seven days). If the employee used benefit time as income replacement during the waiting period, the employee will be required to reimburse the Library in the amount received by the insurance company for the waiting period in order to avoid a double payment for the waiting period. When the reimbursement is made, the benefit time used during the waiting period will be reinstated at 66 2/3 %. The employee may choose to sign the insurance check over to the Library, or may otherwise reimburse the Library for the amount received by the insurance company for the waiting period. This will result in the employee effectively buying back the benefit time used during the waiting period (other than 33 1/3% that brought the employee to his/her full pay). 16

17 If an employee has returned to work and has further appointments due to the injury, it is expected that every attempt will be made to schedule these appointments for outside of work time. If this is not possible, the Library will pay for this time away from work. 17

18 Failure to comply with the treatment plan set forth or failure to attend all medical appointments arranged by the Case Manager may place the employee s workers compensation benefits in jeopardy and could risk forfeiture of these benefits. Medical appointments include, but are not limited to, visits for physical therapy, counseling or appointments with a specialist. 18

19 Workers Compensation and FMLA will run concurrently, as appropriate, providing the employee is eligible for FMLA according to the Library s FMLA policy. 19

20 Once the Workers Compensation case is closed and the employee has a medical release for return to work, Human Resources will notify the employee s manager. One of the following applies: a) If the employee has a medical release for return to work with no restrictions, he/she returns to their current position. b) If the employee is unable to return to their current position because the employee has been assigned permanent work restrictions and the Manager is unable to accommodate without undue hardship, every effort will be made to locate another position within the Library. 20

21 If the injured employee receiving worker s compensation benefits is found to be working elsewhere during this time, he/she will forfeit the worker s compensation benefits. 21

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23 Information on illness, injury and first aid can be found in Category 1 of the Emergency Response Manual. Click on the picture to go to the Emergency Response Manual on Insite. 23

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25 When a patron is injured in the library, first assess the extent of the injury. If the situation is of a minor nature, it can be resolved by staff members. For example: a scratch, paper cut. 25

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27 A common first aid kit is usually kept in the staff pantry area. 27

28 Do keep current with the first aid kit. Inspect once a month for expired equipment, opened non-sterile dressing and sufficient Band-Aids and alcohol wipes. 28

29 Don t store personal prescriptions or over the counter medications, for example, aspirin, ointments or home remedies. 29

30 Do only keep what was originally issued with the first aid kit. There will be a check list in the kit, and you can indicate the items that need to be replaced fill this form out and send to Security. 30

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32 If staff members determine the situation is of a serious nature, staff should notify 3333 (if at the main) or 911 for all other library locations. Example; A large contusion to the head, unconsciousness, uncontrolled bleeding, no breathing or no pulse. 32

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34 Who can provide care? 34

35 The Good Samaritan should only provide the very basic level of care; for example, a Band aid, an ice pack, or emotional comfort to someone who is just a bit shaken up. 35

36 Only provide the basic care to the level at which you have been trained. 36

37 Examples of what may not be performed are Intubating, taking blood pressure, or applying a tourniquet. 37

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39 Do not administer medications or fluids. Fluids may come back up and cause further problems. 39

40 If a person needs medications a family member should administer them. For example: if a diabetic needed some sort of liquid or candy, we could assist only, not administer it directly. 40

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42 Who can be a First Responder? 42

43 Who can be a First Responder? Anyone who is currently certified in Basic First Aid/CPR or higher and meets the below criteria: Has received approval through their department senior manager. Has been offered/received an up to date series of Hepatitis B vaccinations (Paid by the library). Received or will receive paid Blood Borne Pathogen training through the library Received or will receive paid Basic First Aid/CPR/AED training through the library. 43

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45 Do people such as those with informal training such as a Boy Scout have permission to treat those who are injured? Answer: No, only those who are currently certified should offer any first aid care. 45

46 Question: If no family member is around to provide needed medication, what should staff do? Answer: Get 911 involved at this point. It is best not to get involved in a medication situation. EMS should arrive quickly and will be able to make those decisions. 46

47 Question: Do all of our security staff have first aid training? Answer: Yes, Security staff do have the training or will be receiving the training. 47

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