October 7, :30 p.m. 5:00 p.m. E1-270 EITC Alan A. Borger Sr. Executive Boardroom

Transcription

1 October 7, :30 p.m. 5:00 p.m. E1-270 EITC Alan A. Borger Sr. Executive Boardroom

2 Meeting Agenda OARs Project Co-Sponsor Welcome Joanne Keselman Digvir Jayas OARs Project Goals OARs Project Governance OARs Project Team Objectives OARs Current Status OARs Project Timelines & Deliverables Moving Forward 2

3 OARs Project Goals To identify strategies to improve and reduce barriers to the effective use of our academic resources in order to move forward on the academic front and create efficiencies. To make recommendations and/or identify issues to be considered by appropriate academic and administrative bodies/individuals that will optimize the use of our academic resources. Three focus areas: Academic Synergies and Efficiencies (ASE) Rules, Regulations and Red Tape (3Rs) Strategic Enrolment Management (SEM) 3

4 OARs Project Governance Executive Sponsor David Barnard Project Co-Sponsors Joanne Keselman, Digvir Jayas OARs Leadership Committee Project Management Committee Co-Chairs ASE Karen Grant, Gary Glavin Chair 3Rs Richard Lobdell Co-Chairs SEM Dave Morphy, Glenn Feltham 4

5 OARs Leadership Committee Provost s Council = OARs Leadership Committee 5

6 OARs Leadership Committee Responsibilities Receives monthly updates on project status and activities of the project teams. Provides advice on overall project direction and discusses issues as they arise. Serves as a two-way forum for communication with the Project Management Committee and the stakeholder community in faculties/schools. 6

7 Project Management Committee Project Co-Sponsors Joanne Keselman, Digvir Jayas Project Manager Pat Jacksteit Project Liaison Pam Trupish Co-Chair ASE Co-Chair ASE Chair 3Rs Co-Chair SEM Co-Chair SEM Karen Grant Gary Glavin Richard Lobdell Dave Morphy Glenn Feltham 7

8 Project Management Committee Responsibilities Monitors the progress of the project. Serves as a forum for interaction and dialogue between the Project Teams. Identifies issues to be brought forward to the OARs Leadership Committee. Provides overall direction to the Project Manager. 8

9 ASE Project Team Objectives To conduct an environmental scan of programs and curricula to determine: the nature and extent of duplication in courses and programs, opportunities for interdisciplinary and inter-faculty cooperation/collaboration in core courses, and opportunities for greater sharing of resources. To identify ways of more fully integrating the teaching and research missions of the University. 9

10 ASE Project Team Membership Co-Chairs ASE Karen Grant, Gary Glavin David Collins, Pharmacy Jay Doering, Graduate Studies Harvy Frankel, Social Work Michael Freund, Science Paul Hess, Art Nick Turner, Asper School of Business Karin Wittenberg, Agricultural & Food Sciences Roberta Woodgate, Nursing 10

11 3Rs Project Team Objectives To identify academic rules, regulations and other forms of red tape, the amelioration or abolition of which would: improve efficiency in the use of academic resources and/or; improve the quality of the student experience and/or; enhance the University s work environment. 11

12 3Rs Project Team Membership Chair 3Rs Richard Lobdell Christine Blais, U1 Meg Brolley, University Secretary Norman Halden, Environment, Earth & Resources Mark Lawall, Arts Joan McConnell, Science Ahmed Shalaby, Engineering Michael Trevan, Agricultural & Food Sciences Brandy Usick, Student Advocacy 12

13 SEM Project Team Objectives Identify key elements of an enrolment plan building on the strategic planning framework of the UM. Analyze current recruitment and retention strategies. Develop plan. Elements will include: enrolment targets; the mix of students; and our promise to students including the student experience inside and outside the classroom. Develop processes to monitor the effectiveness and progress of UM s recruitment and retention strategies. Determine a timeline for implementation of a strategic enrolment management plan for UM. 13

14 SEM Project Team Membership Co-Chairs SEM Dave Morphy, Glenn Feltham Richard Sigurdson, Arts Peter Dueck, Enrolment Services Jane Watkinson, Kinesiology & Recreation Management Jay Doering, Graduate Studies Neil Marnoch, Registrar s Office Lynn Smith, Student Services SEM Team Resources Lori Wallace, Extended Education Janet Hoskins, St John s College Betty Worobec, Science Joe Danis, Housing & Student Life Sid Rashid, President, UMSU Thelma Lussier, Institutional Analysis Lynda Joyal, Student Affairs, Budget Officer 14

15 OARs : Current Status Project Initiation: Completed Secure Project Manager. Identify Chairs/Co-Chairs and team members for each of the three focus areas. Communication Monthly Provost Council / OARs Leadership Committee updates. Developing a Communication Plan to ensure all stakeholders of the OARs project are made aware of the progress and are given the opportunity to provide feedback. Website ( Resource Optimization ). Other mechanisms (Bulletin, Open Forum, etc.) Current Assessment: In progress The ASE Project Team met Oct. 7 the plan is to conduct an environmental scan within the next three months. The 3Rs Project Team met Oct 1 the plan is to identify issues & prioritize them. The SEM Project Team is established. 15

16 OARs Project Timeline & Deliverables Summary OARS Target Dates Sep / 09 Oct / 09 Nov / 09 Dec / 09 Jan / 10 Feb / 10 Mar / 10 Apr / 10 May / 10 Jun / 10 Jul / 10 Aug / 10 Identify Project Teams Assess Current Environment Identify/Prioritize Opportunities in each Focus Area Develop Recommendations for the Opportunities Produce Reports for Review, Feedback and Approval by Academic Bodies Revise Reports if Applicable Develop Action Plans for Implementation after Approvals Implement Action Plans Communicate OARS Progress Resource Optimization Projects Retreat 16

17 Moving Forward Focus on getting more people involved. OARs Project contact information: Phone: