Employment Ontario Information System (EOIS) Case Management System

Transcription

1 Employment Ontario Information System (EOIS) Case Management System Service Provider User Guide: Reporting Canada Ontario Job Grant Employers (Client Level) #95 Version 1.2 September 2017

2 Table of Contents Canada Ontario Job Grant Employers (Client Level) # Document History Access... 4 Format, Schedule and Retention... 4 Data Filtering... 4 Data Sources... 4 Employer Information... 4 Placement Information... 4 Employment Information (Placement Details)... 5 Participant Information and Case Owner... 5 Totals... 5 Appendix Detailed Column s... 6 Placement Information... 7 Employment Information (Placement Details)... 9 Participant Information and Case Owner... 9 Totals... 9 Release 17.3 Version The Queen s Printer Page 2 of 9

3 Document History Version # Date 1.0 November 2015 Initial version of guide 1.1 June 2016 Updates to reflect Release September 2017 Updates to reflect Release 17.3 Change in report retention period. Release 17.3 Version The Queen s Printer Page 3 of 9

4 This report shows COJG employers, associated placements and expenditures for the fiscal year grouped by employer. Access This report is available to service provider managers. Format, Schedule and Retention This report is in Excel format to accommodate the ability to adjust font size, column widths, sort, and manipulate data and print based on service provider preferences. This report will run weekly, available on Monday mornings, with a total of 264 weeks of reports being retained on the EOIS SP Reporting Website. Data Filtering COJG Participant Service Plan s with a Placement and Support sub-goal are filtered into the report based upon their service plan being in an Open, Approved or Active state, or being Closed in the fiscal year. Service plans that are closed with a closure reason of Opened in Error are excluded from the report. Data Sources The information in the report is obtained from several different pages: Employer Information The Employer Information (CRA Business Number, Business Name, Business Size, Business Type, and Business Sector) is drawn from the Employer Registration page. Placement Information The placement information (Commitment, Incentive Expenditure, Balance, Placement Type, Placement Category, Pl Wage, PI NAICS, Pl National Occupation Classification (NOC), Placement Status, and Employer Satisfaction) is drawn from the COJG Placement with Incentive Plan Item page. Release 17.3 Version The Queen s Printer Page 4 of 9

5 Employment Information (Placement Details) The COJG employment information (COJG Case ID, COJG Employer Name, Placement Start Date, Placement End Date, Pl Duration/Weeks) is drawn from the Employer Service Plan page. Participant Information and Case Owner The participant information (Participant Case ID, Placement Participant Name and Case Owner) is drawn from the Participant Service Plan page. Totals Totals are provided for Business Name, Commitment, Incentive Expenditure, Balance and Placement Type. Release 17.3 Version The Queen s Printer Page 5 of 9

6 Appendix Detailed Column s CRA Business Number Business Name Bus. Size Business Sector Business Type The placement employer s business identification number. CaMS field: Employer alternative ID, type CRA number The placement employers business name. CaMS field: Employer Trading Name The placement employer s business size. CaMS field: Employer Business Size, type 1-10, 11-50, , The placement employer s business type: Employer Type of Business, type Private, Not for Profit, First Nation High-level Business Type: Manufacturing Other Primary Retail Service Release 17.3 Version The Queen s Printer Page 6 of 9

7 Business Type Category Business Type Category lists the actual industry sub-categories for each Business Type Category. Each sub-category is referenced by its 2-digit NAICs code: 23 Construction Transportation and Warehousing 51 Information and Cultural Industries 52 Finance and Insurance 53 Real Estate and Rental and Leasing 54 Professional, Scientific and Technical Services 55 Management of Companies and Enterprises 56 Administrative and Support, Waste Management and Remediation Services 61 Educational Services 62 Health Care and Social Assistance 71 Arts, Entertainment and Recreation 72 Accommodation and Food Services 81 Other Services (except Public Administration) 41 Wholesale Trade Retail Trade Manufacturing 11 Agriculture, Forestry, Fishing and Hunting 21 Mining and Oil and Gas Extraction 22 Utilities 91 Public Administration Placement Information Commitment Incentive Expenditure Hiring Incentive Committed to the placement employer. CaMS field: Plan item Placement with Incentive, field = Estimated cost. Hiring incentive expended to the placement employer. CaMS field: Plan item Placement with Incentive, field = Actual Cost Release 17.3 Version The Queen s Printer Page 7 of 9

8 Balance Placement Type Placement Category Pl Wage Per Hours/week Pl NAICS Pl NOC Placement Status Employer Satisfaction Calculated field: Hiring Incentive Commitment - Hiring Incentive Expenditure. Balance remaining on an agreement. The type of placement provided. CaMS field: Name Placement Category, i.e. Test and Hire, Work Experience, Apprenticeship, On the Job Training The wage paid to the client during the placement. CaMS field: Wage Amount The placement wage type associated to the wage amount CaMS field: Per, type Annum, Biweekly, Hour, Monthly, Weekly The placement hours per week. CaMS field: Employment Hours per Week The North American Industry Classification System Code associated with the placement. CaMS field: NAICS Code The National Occupation Classification Code associated with the placement. CaMS field: Employment NOC Status of placement i.e. Not Started, Completed or In Progress based on the following calculations: In progress if the plan item actual start date and no end date Completed if the plan item has an actual end date Not Started if the plan item has no actual start date The employer s satisfaction with the placement service for the plan item. Based on a 1 to 5 scale 1 being the lowest and 5 the highest. Release 17.3 Version The Queen s Printer Page 8 of 9

9 Employment Information (Placement Details) COJG Employer Case ID COJG Employer Name Participant Type Placement Start Date Placement End Date Pl Dur Weeks The service provider staff person associated to the case. CaMS field: Owner The COJG Employer Case ID The type of participant (Incumbent or New Hire) Placement Start Date. CaMS field: Actual Start Date Placement End Date. CaMS field: Actual End Date Placement duration calculated in weeks. Calculated field: Actual End Date Actual Start Date Participant Information and Case Owner Participant Case ID Placement Participant Name Case Owner The COJG employer name Placement participant last name, first name. CaMS field: Last Name and First Name The Service Provider staff person associated to the COJG participant case. Totals Total Distinct Count of Business Names Sum of Commitment by Business and for all Businesses Sum of Incentive Expenditure by Business and for all Businesses Sum of Balance by Business and for all Businesses Count of Placement Type i.e. count of placement types by Business Name and for all Business Names Release 17.3 Version The Queen s Printer Page 9 of 9