Expression of Interest (EOI)

Transcription

1 CORRIGENDUM The application format at Annexure B & C published in the E.O.I for inviting application from the N.G.Os for providing facilitation & capacity building support under OTELP PLUS in Kandhmal, Kalahandi & Rayagada districts had some typical error. The same has been modified and can be downloaded. Expression of Interest (EOI) Odisha Tribal Empowerment & Livelihoods Programme (OTELP) ST & SC Development Department Govt. of Odisha OTELP Plus will be launched in additional 139 micro watersheds in 3 blocks of Kandhamal, 3 blocks of Rayagada and 2blocks of Kalahandi districts. Expression of interest is invited from Non Government Organisations (NGO) or consortium of organisations of national repute with prior experience in implementing community empowerment, livelihood and watershed development programmes, to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 3 blocks of Kandhamal, 3 blocks of Rayagada and 2blocks of Kalahandi districts. The expression of interest is to be submitted for a cluster of 10 micro watersheds covering an approximate treatable of 5000 hectares or multiples of it. Interested NGOs/ consortium of organisations may download further details from EoI with required documents as attachments shall be sent through speed post/ registered in a closed envelope super scribed as Expression of Interest for FNGO under OTELP to the office of the OTELP project, Xavier s Institute of Management (XIM), Xavier s Square, Chandrasekharpur, Bhubaneswar on or before 15 th June, 2012 before 5.00 PM. Canvassing in this regard will render the application to be rejected. Programme Director, OTELP

2 Advertisement Expression of Interest (EOI) Facilitating NGO for facilitating the implementation process of OTELP Plus in Kandhamal, Rayagada and Kalahandi districts of Orissa. The Government of Orissa with the learning from the implementation of Orissa Tribal Empowerment and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Orissa has extended the programme in additional micro watersheds in existing blocks and in additional blocks in the districts of Kalahandi, Kandhamal and Rayagada. This extension of the programme has been named as OTELP Plus which will cover 139 micro watersheds in the above three districts. This programme will be funded from the state budget and by dovetailing funds from mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM etc. The project will have a 7 years project cycle. The programme will adopt the institutional setup as well as implementation modalities of present externally aided OTELP, ensuring community participation in project planning, execution, monitoring and review. The role of the Facilitating NGOs (FNGO) will be mobilising communities into various community based organisations, providing capacity building and handholding support for preparation of Village Development and Livelihoods Plan (Micro Plan), implementation of the programme activities, supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development programmes in the s of farm, off farm and non farm enterprises. Expression of interest is invited from the local, state level and national level Non Government Organisations (NGO) or consortium of organisations to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 3 blocks of Kandhamal, 3 blocks of Rayagada and 2 blocks of Kalahandi district. In case of consortium of organisations, name of the lead agency shall be explicitly mentioned in the EoI along with its partner organisations. The expression of interest is to be submitted for a cluster of 10 micro watersheds covering an approximate treatable of 5000 hectares or multiples of it. The list of MWS is at Annexure A. The selection processes of the FNGOs first follow a two stage scrutiny process. First the applied NGOs/ consortium of organisations have to meet the qualifying criteria for further evaluation. The shortlisted NGOs/ consortium of organisations will be further assessed under additional criteria for prioritization for the respective block/ district they have applied for. These two jobs will be taken up by XAVIER S INSTITUTE OF MANAGEMENT, BHUBANESWAR. The qualifying criteria and prioritization criteria for evaluation are as follows: Qualifying Criteria Registered body under the Societies Act Having minimum previous 3 years of audited statement of expenditures. Having minimum 3 years of experience in implementing community empowerment programme funded by external funding agencies/ Govt. Minimum fixed asset of Rs.5.00 lakhs. 5. Experience in implementing watershed and development related projects through communities.

3 Prioritization Criteria Regular professional staff presents in the organisation at the state level and district level for community empowerment, livelihoods support and watershed activities. Number of years experience in working with Government. Number and type of community organisations promoted and managed by the NGO, including federations of the same (This will be relaxed for reputed NGOs willing to work for the first time in OTELP Plus ). Experience in number of years in watershed management. 5. Number of Micro Watershed projects completed or ongoing by them, from preparation of treatment plan to completion of same. 6. Field presence in the applied block/ district in years (This will be relaxed for the NGOs with national repute applying for more than one cluster of micro watersheds). Additional prioritization criteria shall be designed and applied for the purpose of short listing the NGOs by XIMB, if required by them. The prioritized NGOs/ consortium of organisations will be further placed before a selection committee constituted by Govt. for further evaluation and suggestion of the NGO/ consortium of organisation for a given cluster/ block. The Programme Steering Committee (PSC), under the chairmanship of Chief Secretary will approve the selection of the FNGO based on the proposed list by the selection committee for contracting the NGOs in OTELP Plus. The EoI shall be submitted to the office of the OTELP, XIMB, Bhubaneswar in sealed cover. The format of EoI is at Annexure B and the NGOs/ consortium of organisations need to apply in the specified format only. If applying for more than one district, and more than one block, please mention your preferences. No other format will be accepted except the attached one. In case of a consortium, lead organisation needs to fill format B while its partners need to fill in their information in format C. Consortium partners names with the lead organisation to be mentioned in the covering letter and need to submit their documents in a single parcel. Documents (qualifying criteria) are required to be arranged sequentially, or else the application will be rejected. Copies of the following documents need to be submitted along with the EoI form. Registration certificate. Previous 3 years audited statement of expenditures. Previous 3 years annual report. Fixed asset position including its present value and location. 5. Profile of professional staff of the organisation.

4 6. MoU/ agreement/ any documentary evidence of working for Govt. or special projects or Govt. undertakings for implementing empowerment and watershed management programmes. 7. Profile of watersheds implemented by the organisation including total financial outlay and third party evaluation report if any. 8. Address of field office in the applied cluster/ block. In case of consortium of organisations or organisations of national repute applying for first time for these locations need to provide the address of any of their consortium partner if operating in these locations or profile of the staffs Team Leader/ (WDT members) to be engaged for the purpose from the local. Please take note of followings: If applying for more than one district, and more than one block, please mention your preferences. Documents (qualifying criteria) required are to be arranged sequentially, or else the application will be rejected. No other format will be accepted except the attach one. Consortium partners names with lead organisation is to be mentioned in the covering letter. In case of consortium, lead organisation needs to fill Annexure B while its partners need to fill in their information in Annexure C. Consortium partners need to submit their documents in a single parcel. The letter (with your EoI), addressed to the Programme Director, OTELP, Bhubaneswar, along with the details of your organisation is given format (Annexure A) should be submitted to the Office of the OTELP, Xavier Institute of Management, Xavier Square, Bhubaneswar ; INDIA in a sealed cover by 15 th June, 201 Delayed receipt and canvassing in any form will lead to the rejection of application.

5 Annexure A Block wise Micro Watersheds under OTELP Plus District Block of MWS Kandhamal Raikia 10 Chakapada 20 Tikabali 21 Rayagada Gudari 20 Ramnaguda 15 Gunupur 15 Kalahandi Th.Rampur 38 & Lanjigarh Total 139

6 Annexure B Facilitating NGO s for OTLEP Plus 0 INTRODUCTION a. Name of the organization b. Abbreviation name of the organization, if any c. Address of the organization i) Mailing / Correspondence office ii) Visiting office d. Contact Person i) Name ii) Designation / Title iii) Telephone No Landline Mobile iv) Address, if different from (c) e. District/s and block/s applied for as per their preferences. ( I. means most preferred). No District Block I. Most preferred district I. Most preferred block in given district II. second preferred block II. Second preferred district 0 IDENTITY / LEGAL STATUS i) Is organization registered Yes No ii) If yes, Under Society Act Under Trustship Act Under Company Act Any other (section 25) If any other, specify iii) Year of registration iv) Since how long it is operational ( of years) v) Operational of the organization State /s (only indicate the number) District/s Block/s Village/s vi) Whether organization is registered under FCRA Yes No vii) Whether it is registered under Income Tax Yes No

7 0 GOVERNANCE i) What are VMG (vision, mission, goal) of the organization Attach required document ii) Are those reflected in program / activities taken by the organization Yes No iii) Does organization has a governing board Yes No iv) If yes, what is tenure of board (in year) & Nature Fixed Rotating v) Give details of Board Members (current status) Name & Address Gender Occupation Position / (including chief Designation executive) a. b. c. d. e. f. g. h. i. vi) Which of the Board members receive salary / remuneration for services apart from the expenses for attending board meetings a. b. c. vii) Is minutes of Board meeting documented and circulated among Board members Yes No viii) Dates of Board meeting when the Board approved the following (Ref year ) Items a. Budget for the year b. Programme of the year c. Annual report including financial report Date of meeting ix) What are sources of fund for the organization Corpus Endowment Donation Govt. Grant Donor s grant Other if others specify (foreign) 0 MANAGEMENT / ADMINISTRATION i) Briefly mention administrative set up below chief executive (flow chart) ii) Are role and responsibility of staff clearly defined Yes No

8 iii) Are staff issued with letters of appointment / contract Yes No iv) Has organization the manual of personnel policy & administration Yes v) Is organization plan and periodically review it programmes / Activities Yes No (Kindly attach supporting documents for the points mentioned under no. 4) 05. FINANCIAL MANAGEMENT i) Whether there is an Internal audit system Yes No ii) If yes, who conducts Internal audit In house personnel Outside agency iii) Periodicity of Internal audit report Monthly Bimonthly Quarterly Half Yearly Annually iv) Whether accounts are audited by external auditor Yes No v) Do you have system of Internal control Yes No vi) If yes, specify vii) What financial statements are prepared at organization Balance sheet Receipt & payment Income & expenditure Cash flow statement Fund flow statement Others Specify No 06. PERSONNEL / STAFF (Current status) i) Total number of staff ii) of permanent staff (M / F) iii) of temporary staff (M / F) iv) of technical / professional staffs (M / F) please specify v) Average experience (in years) of staff vi) Average stay / association of staff with organization (in years) 07. INFRASTRUCTURE DETAILS (Current Status with value in Rupee) Items (Number / Acres / Types etc) Value (in `) i) Land ii) Building iii) Equipments iv) Vehicles v) Communication vi) Others 08. PROGRAMMES / PROJECTS OF THE ORGANIZATION i) Thematic Areas of intervention

9 ii) Core competency iii) Current projects / programs with Govt. (on going) including watershed devt. projects cost iv) Current projects / programs with Donors (national / International) including watershed devt. projects cost v) / program in last five years with Govt. support including watershed devt. projects cost vi) / program in last five year with Donors support (National / International) including watershed devt. s cost vii) Micro watershed projects successfully completed in which the organization has taken up entire activity of watershed management i.e., from preparation of treatment plan to its completion. (Give the number and list major ones only) cost

10 viii) s completed in the Korapur and Malkangiri districts cost ix) What are the major achievements in last five year against its aim & objectives Aims & objectives of the organization Major achievements a. b. c. d. e. f. x) Is program reporting done? Yes No If yes, Internal reporting External reporting xi) Has the programme evaluation or organizational evaluation been done Yes No If yes Which Program / When By whom Remark a. b. c. 09. EXTERNAL RELATION OF THE ORGANIZATION A) Network i) Is organization associated with any Network Yes No ii) If yes Name of the Network Core objective At local level At state level At national level At international level B) Collaboration i) Does organization collaborates with other organization for meeting its objectives? Yes No

11 ii) If yes, Name of collaboration organization a. b. c. nature of collaboration 10. FINANCIAL SUSTAINABILITY i) What was the organizational budget for last three years ii) Out of total budget, what amount constitutes under following heads / sources a. Donor support b. Govt. support c. Local contribution / funding d. Organization own income e. Others (specify) 1 More Information ( which you consider important and have not been covered above) a. b. c. I declare that all the information given above is true and correct. (Signature and Seal of Competent Authority). Annexure (Photocopy of supporting documents as means of verification) Total number of annexure : (please name and number each annexure) I. Registration certificate II. Minutes of last meeting of Governing Board III. Annual report (last year) IV. Audited statement (last 3 years) V. Current staff list (with, qualification, experience and date of joining of organization) VI. Evaluation report available (only summary & recommendation part) VII. Contract letter of Govt. depts. and donors both for development project and watershed projects available with organization (last 3 to 5 years) VIII. You may attach further information

12 ****** Please note: Do not take the printout and fill up this document. Re type the document following the format and fill up with required information. For a consortium, lead organizations will give entire information as required in this format. However, the lead organization will provide all the details about the partnering organization in the format given in annexure B with the signature and seal of competent authority from the partnering organization/s.

13 Annexure C (For the partners of Consortium only) Facilitating NGO s for OTLEP Plus NTRODUCTION a. Name of the organization b. Abbreviation name of the organization, if any c. Address of the organization i) Mailing / Correspondence office ii) Visiting office d. Contact Person i) Name ii) Designation / Title iii) Telephone No Landline Mobile iv) Address, if different from (c) IDENTITY / LEGAL STATUS i) Is organization registered Yes No ii) If yes, Under Society Act Under Trustship Act Under Company Act Any other (section 25) If any other, specify iii) Year of registration iv) Since how long it is operational ( of years) v) Operational of the organization State /s (only indicate the number) District/s Block/s Village/s vi) Whether organization is registered under FCRA Yes No vii) Whether it is registered under Income Tax Yes No PROGRAMMES / PROJECTS OF THE ORGANIZATION

14 i) Thematic Areas of intervention ii) Core competency iii) Current projects / programs with Govt. (on going) including watershed devt. projects cost iv) Current projects / programs with Donors (national / International) including watershed devt. projects cost v) / program in last five years with Govt. support including watershed devt. projects cost vi) / program in last five year with Donors support (National / International) including watershed devt. s cost vii) Micro watershed projects successfully completed in which the organization has taken up entire activity of watershed management i.e., from preparation of treatment plan to its completion. (Give the number and list major ones only)

15 cost viii) s completed in the Kandhamal, Rayagada & Kalahandi districts cost I declare that all the information given above is true and correct. (Signature and Seal of Competent Authority of Partner organization).