Student Recruitment Events Support and Administrative Assistant (Part time, Term time only)

Transcription

1 Further Particulars for the Post of Student Recruitment Events Support and Administrative Assistant (Part time, Term time only)

2 Recruitment Team Human Resources Department Direct line: August 2018 Dear Applicant Thank you for enquiring about the post of Student Recruitment Events Support and Administrative Assistant (Part time, Term time only). We have pleasure in enclosing the following: Job description Person specification University Vision, Mission and Values If you would like to apply for this post, please complete the online application by 7 th September 2018 at The application must be completed in full, as this will be used for the purposes of shortlisting and demonstrate how your skills and experience meet the requirements of the post. Please take particular care when completing the online application as the information you provide will be subject to a verification process. Interviews for this post are expected to take place on 18 th September Please note that references for shortlisted candidates may be taken up before interview unless a candidate explicitly requests on their application that this is not done. At all events, you should nominate at least two referees from whom we could obtain references before interview. Thank you for showing an interest in this post. We look forward to receiving your application. Yours sincerely Recruitment Team Enc. Leeds Trinity University welcomes applications from all parts of the community and particularly from black and minority ethnic candidates as members of these groups are currently under-represented in this area. All appointments will be based on merit.

3 Leeds Trinity has a lot to be proud of we re in sixth place nationally for our teaching quality and the top University in Yorkshire for student satisfaction and employability. We re looking for talented and enthusiastic people to join our team and be part of our ongoing success story. Applications are invited for the following post: STUDENT RECRUITMENT EVENTS SUPPORT AND ADMINISTRATIVE ASSISTANT (PART TIME) Term time only (39 weeks) Salary circa 19.5k per annum pro rata The Student Recruitment and Outreach team is an integral part of the wider Marketing, Communications and Recruitment function. The postholder will provide efficient administrative support within the student recruitment and outreach team with particular reference to matters relating to student recruitment events on and off campus. Applicants should ideally have proven experience in the HE sector along with administrative experience, the ability to exercise initiative and excellent communication, organisational and IT skills (to include MS Office). The ability to work as part of a team is a critical aspect of the role, as is a professional and flexible approach to work and good organisational and time management skills. Hours of work will be hours per week over 4 days (Term time only 39 weeks). Employees of the University have access to a wide range of benefits including our generous contributory pension schemes, excellent holiday entitlements, on-site sport and fitness centre membership, car park permit scheme, Employee Assistance Programme and childcare vouchers. We also operate a free shuttle bus to Horsforth station and have an externally owned day nursery facility on campus, along with plenty of shopping, leisure and travel discounts available. Our Juice health and wellbeing platform provides the opportunity to engage in a variety of activities and includes high quality health articles relating to current national and University specific initiatives. CLOSING DATE FOR APPLICATIONS: 7 th September 2018 Interviews for this post are expected to take place on 18 th September 2018 Further details and the online application are available at: If you have any queries about the application process, please jobs@leedstrinity.ac.uk or call Leeds Trinity University welcomes applications from all parts of the community and particularly from black and minority ethnic candidates as members of these groups are currently under-represented in this area. All appointments will be based on merit.

4 Leeds Trinity University Vision, Mission and Values Our Vision is to be Renowned for developing socially impactful, highly employable individuals through pioneering, research-led learning and teaching. Our Mission is Guided by our Catholic identity and faith foundation. We provide an exceptional educational experience in a diverse community. We are committed to the promotion of dignity, respect, social justice and equality in order to deliver positive social and economic impacts. Our Values of dignity, respect, social justice and equality are lived out and evidenced by: striving for excellence in all that we do; being a compassionate, respectful and inclusive community that embraces diversity; acting with integrity and transparency; encouraging dialogue and collaboration.

5 LEEDS TRINITY UNIVERSITY JOB DESCRIPTION JOB TITLE: DEPARTMENT: Student Recruitment Events and Administrative Assistant (Part time, Term time only) Marketing, Communications and Recruitment GRADE: Grade 4 SALARY: HOURS OF WORK: RESPONSIBLE TO: PURPOSE OF POST: From 19,730 per annum (pro-rata) hours per week over 4 days by agreement with the Student Recruitment and Outreach Manager for 39 weeks per year. The post holder will be expected to work flexibly across Marketing Communications and Recruitment department providing, but not limited to, logistical support for student recruitment events. Student Recruitment and Outreach Manager Provide cross team support with a particular focus on supporting on and off campus student recruitment events. MAIN DUTIES AND RESPONSIBILITIES 1. Assisting with the preparation and delivery of internal and external student recruitment activities and post-application interview events and visit days. This could include delivering campus tours to prospective students. 2. Providing an efficient and courteous enquiry service to assist applicants, students, staff and external bodies, responding to queries in person, by telephone or by as appropriate. 3. Undertaking general administrative and clerical support across the department as required. 4. Assisting with skills test processing and preparing paperwork for interviews and assessments. 5. Dealing with applicant records on the University s student system (SITS) and interrogating the database to produce standard reports. 6. Complying with data in accordance with GDPR. 7. To comply with current health and safety requirements, work with relevant University policies including equal opportunities and participate fully in the professional development review scheme. 8. To apply the University s Equality and Diversity Policy in the postholder s own area of responsibility and in his/her general conduct. 9. To work as part of the Student Recruitment Team and to carry out any other duty commensurate with the grade of the post as may reasonably be directed by the Student Recruitment and Outreach Manager. This job description is current on the date indicated below. It is liable to variation by the Vice- Chancellor in order to reflect or anticipate University developments and changes in the post. August 2018

6 LEEDS TRINITY UNIVERSITY PERSON SPECIFICATION JOB TITLE: DEPARTMENT: Student Recruitment Events Support and Administrative Assistant (Part time, Term Time) Marketing, Communications and Recruitment DATE: August 2018 ESSENTIAL DESIRABLE To be assessed from Application Form (A), Interview (I) EDUCATION / Educated to degree level. A QUALIFICATIONS: EXPERIENCE: Experience of organising and delivering Experience within the Higher Education sector. events. Experience of undertaking administrative tasks. Experience of organising and delivering student recruitment events. Experience of developing effective relationships across teams. Experience of using a student admissions systems e.g. SITS. Experience of communicating with a wide variety of colleagues and external stakeholders. Experience of using a CRM/database system to input, extract and manage data and information. SKILLS, ATTITUDES & ATTRIBUTES: Excellent organisational skills. Excellent communication skills. Knowledge of undergraduate admissions cycle. Knowledge of UCAS processes.

7 Ability to work on own initiative as well as part of a team.