Accounts Payable Assistant

Transcription

1 Accounts Payable Assistant Permanent

2 Job description Job title: Accounts Payable Assistant Grade: 2 Division: Reporting to: Main contacts: Finance Working Capital Manager Internal: All teams and divisions xternal: Suppliers and other creditors Major objectives To assist in running the Accounts Payable process of AAT, in an effective and efficient manner. Accounts Payable To promptly and accurately process purchase orders, good received notes, supplier invoices and expense claims. To ensure that purchase invoices are matched to purchase orders and goods received notes so that supplier are paid within the agreed payment terms and that properly authorised staff expense claims are settled promptly. To prepare the supplier payment run using AX and ensure any supplier payment related queries are dealt with in a timely manner. To prepare any international payments using the online Lloyds Bank system. To ensure that AAT pays all suppliers within 30 days of receipt of invoice in accordance with the Prompt Payment Code To provide AX and procurement training and to answer end user queries. To assist in reconciling supplier statements to ensure that all supplier invoices have been correctly accounted for. To manage the foreign currency float whilst ensuring that returns are provided by staff members and that the accounting records are updated in a timely manner. To administer the day to day running of the corporate credit card scheme including ensuring the receipt of completed monthly statements from card holders and processing monthly statement journal. To assist other members of the Working Capital team, in particular, the Working Capital Assistant and the Cash and Bank Assistant in completing work pertaining to the Accounts Payable role. To compile and distribute monthly reports to senior management

3 General To effectively manage external and internal customer queries, so that the queries are resolved as soon as possible. To assist with other Accounts Payable work as required. To provide cover for other areas of the Working Capital team. To carry out any other duties as may reasonably be requested by the Working Capital Manager, Financial Controller and Finance Director. To demonstrate commitment to the provision of a high standard of customer service. Work in such a way as to minimise the risks to the information technology environment safely, securely and confidently. Have regard for your own actions and those of others in the interests of safety. Contribute to the tidiness of the office. Customer centricity Develop friendly, positive and supportive relationships with external and internal customers, and to provide them with excellent service. Actively to learn from customer feedback, comments and suggestions, including complaints, to review and improve existing processes, and by doing so to anticipate other customers needs. To communicate this knowledge to relevant colleagues. Meet and exceed teams customer service standards. Understand situations from the customers perspective so that appropriate and relevant solutions can be identified. This job description does not form part of your contract of employment.

4 Person specification Area Description ssential or desirable? Knowledge Skills Knowledge of how to use an AP system, including how to process purchase orders, goods received notes, supplier invoices, and staff expense claims, and how to create payments and reconcile supplier accounts Knowledge of online banking systems Knowledge of basic financial procedures and accounting reconciliations Advanced/Intermediate spreadsheet user Microsoft Dynamics AX 2012 or R3 Strong oral and written communication and influencing and negotiation skills. Strong numeracy skills Good time management Following through actions and progress chasing D xperience xperience of working in an AP function. xperience of dealing with UK and international suppliers directly xperience of inputting financial data xperience of organising individual workload and meeting deadlines ducation Good GCSs, including Maths and nglish, or equivalents Good A levels or equivalents AAT Advanced level or equivalent D Aptitude Flexible attitude and approach to varied workload Able to work on own initiative and as part of a team Strong interpersonal skills Strong attention to detail, accurate and able to work under pressure Professional approach to work Committed to providing a high standard of customer care

5 Our vision, mission and values Our vision: To ensure AAT reaches the heart of businesses. Our mission: To empower people and enable organisations to achieve their potential, by promoting relevant financial skills. Our values: We are customer focused - we understand and consider the needs of all of our customers. We are knowledgeable, proactive, responsive and easy to do business with. We collaborate - we achieve more by working together as a single team. We recognise a job well done and celebrate successes together. We take responsibility and ownership for the work we do. We care about what we do and how we do it - our reputation is important and we strive for continuous improvement in order to make a difference to people s lives. We are authentic - we mean what we say and we do what we say we will. We are genuine, open and honest. We take pride in what we do - We have confidence in our ability to make a positive difference and we are proud that what we do enables people to achieve their potential. We all help to ensure that AAT is somewhere that we are proud to work. The Association of Accounting Technicians 140 Aldersgate Street London C1A 4HY t: +44 (0) f: +44 (0) e: aat@aat.org.uk aat.org.uk