City of Fairfax, Virginia City Council Regular Meeting

Transcription

1 City Council Regular Meeting Agenda Item # 7b City Council Meeting 5/10/2016 TO: FROM: SUBJECT: ISSUE(S): SUMMARY: Honorable Mayor and Members of City Council Robert Sisson, City Manager Consideration of an Award of Contract to Nelson Nygaard Consulting Associates in the amount of $252,566 for the Multimodal Transportation Plan Whether to approve the award of contract to Nelson Nygaard for the development of a Multimodal Transportation Plan. Nelson Nygaard is a full service transportation planning firm that specializes in multimodal transportation planning. They have completed numerous transportation plans for jurisdictions across the county including the MoveDC Long Range Transportation Plan in They are currently engaged with NVTA as a subconsultant on the TransAction long-range transportation plan. For this project, Nelson Nygaard s subconsultants are AECOM (transportation modeling), ZGF (project renderings), Sharp & Company (public outreach), and Data Collection Group (data collection). Karina Ricks, the project manager for the plan, will make a brief presentation at the work session following the regular meeting to review the scope of work and schedule for the project. The City received four proposals in response to the Request for Proposals. The City conducted three interviews and opted to proceed with negotiations and the pre-award process through VDOT with Nelson Nygaard. VDOT has reviewed the rates and authorized the City to award the contract. FISCAL IMPACT: Nelson Nygaard s fee to complete the project pursuant to the attached scope of work is $252,566. The City has $281,878 in RSTP funding to complete this project. RECOMMENDATION: Award a contract to Nelson Nygaard in the amount of $252,566. ALTERNATIVE COURSE OF ACTION: Do not award the contract RESPONSIBLE STAFF/ POC: COORDINATION: ATTACHMENTS: Wendy Block Sanford, Transportation Director Public Works, Virginia Department of Transportation Scope of Work, Sample Motion

2 Comprehensive Multimodal Transportation Plan (RFP No ) Proposal Submitted by Nelson\Nygaard Consulting Associates 1400 I Street NW, Suite 350, Washington, DC CONTACT: Karina Ricks, PTP TITLE: Principal PROJECT APPROACH Our proposed project approach is one that enables seamless integration and coordination between the Comprehensive Plan update process and the process to develop comprehensive transportation master plan for the City of Fairfax. Throughout the process, the public is engaged in such a way to build public understanding and knowledge and enable authentic participation in development of a transportation system that will serve the city for the decades to come. We work closely with client project managers and often employ workshop type meetings at critical junctures in the process. We bring best practices from around the country to ensure that the plan for Fairfax is not only complete, but also contemporary. Our Quality Assurance and Quality Control protocols ensure attention to detail in both writing and methodology for a high quality, and highly graphic, document.

3 SCOPE OF WORK TASK 1 PROJECT INITIATION AND CONFIRMATION Goals: Ensure the project can deliver all required work products on time while assuring quality, incorporating sufficient input from necessary stakeholders and advisory bodies, and conducting a broad based and inclusive public process Key Outcomes: Confirmation of final project approach and schedule, deliverables, project coordination protocols and public outreach and engagement plan. Task 1.1: Kickoff and Coordination Meetings The project will begin with a kickoff meeting between the core project staff from the City of Fairfax and primary project leaders from the Nelson\Nygaard team to review expectations, scope of work, schedule and protocols. A key topic will be the outreach and engagement plan and coordination with the comprehensive planning process. The meeting will allow the team to: Hear and learn about vision and expectations; Experience city streets, ideally using a variety of modes (bicycle, foot and transit), and Meet with key agency stakeholders including engineers, planners, designers, economic development professionals, arborists, state and regional representatives and others. To manage the project, we will schedule bi-weekly check-ins with in-person meetings as needed. We will use and maintain a four-week look-ahead project tracker at each meeting. Task 1.2: Outreach Plan and Community Engagement Within three weeks following the initial kick-off meeting, the project team will present for review, modification and approval a public engagement plan. This plan will outline the strategies for both on line and on the street engagement with critical stakeholders and the recommended strategy for outreach and communication. The public engagement plan will specify the recommended periods of engagement in the overall process and the draft means by which engagement will occur. The plan will be reviewed and approved by the city. DELIVERABLES TASK 2 Draft and Final Engagement and Outreach Strategy; Meeting agendas, materials, notes and action items VISION, VALUES, OBJECTIVES AND MEASURES Goal: A multimodal transportation plan that is intimately linked with, serves and advances the overall vision for the City of Fairfax. Key Outcome: Clearly defined vision and values with specific objectives and measurable targets for transportation investments, policies, and operations. The foundation of a community-responsive multimodal transportation plan must be the uniquely held values of the locale such as maintaining a cohesive community fabric, promoting social equity and access to opportunity, protecting the most vulnerable, and so on. These values are fundamental to the quality of place and how a community defines its self.

4 For this process, values will be largely drawn from the comprehensive planning effort and adopted plans and policies. Core objectives will serve the larger, cross-cutting community needs and goals such as access to parks, cultural preservation, improved public health, and economic strength and competitiveness. Objectives will derived through pop up meetings, online and paper surveys, and other inputs. As the planning effort progresses, we will develop specific strategies, actions and policy recommendations to accomplish defined objectives. Based on best practices, City and regional initiatives and other inputs, we will develop selected targets to both focus and motivate action. Additional performance metrics and measures of success will reflect the values and assess progress toward objectives and targets DELIVERABLES Draft and Final Vision, Values and Objectives; graphic mapping to other community plans and objectives TASK 3 DATA COLLECTION AND ANALYSIS Goal: To attain and assess data and public inputs to gain a thorough understanding of existing conditions in the City of Fairfax and surrounding context. Key Outcome: Team and public understanding of strengths, weaknesses, opportunities and threats from which to craft a multimodal framework plan to serve goals and values. Task 3.1 Data Inventory and Assembly The team will build from existing datasets to the maximum extent practical. Our current and past experience in the city and region will be an asset in rapidly assembling data and other information. The team will review the multitude of completed plans and compile a matrix of relevant recommendations. Within two weeks of receiving notice to proceed, we will provide city Project Manager with a list of any additional data necessary. Concurrently we will prepare a list of stakeholders for interviews and/or small group discussions. Task 3.2 Data Analysis and Mapping At the outset of the project, we will map existing and proposed circulation networks for all modes and assess data such as policies, physical context, traffic conditions, and multimodal services. During the data collection the team will spend time on site verifying the data collected and making more qualitative assessments of conditions, such as activity desire lines, street connectivity, visual interest and identity, and buffers and barriers. Task 3.3 Fairfax Fact Book and Video Summary The team will assemble all information and data into a substantive, highly accessible Fact Book. We propose this format in contrast to the typical overwhelming technical existing conditions reports that are read by few other than already very well informed technical staff. The City of Fairfax Fact Book will compile existing conditions; data analysis; outreach; interviews and past planning efforts. The Fact Book will include review of key transportation and development plans to determine how they may affect demand for transit, bicycling and walking. Beyond a clear dissemination of existing conditions and issues, the Fact Book will provide a review of best practices from relevant peer cities. The Fact Book will be highly graphic, employing maps, illustrations, and photo imagery. A short (roughly 2-3 minute) narrated video will be produced highlighting key findings of this first phase of work capturing vision and values through to analysis and findings. We find that such video presentations make information readily digestible and penetrate a much wider audience than traditional reports or even graphic presentations. DELIVERABLE: City of Fairfax Fact Book and video

5 TASK 4 MULTIMODAL NETWORK PLAN DEVELOPMENT Goal: To unite and serve street functions of both link (role in the transportation network) and place (streets as places of community character, gathering and context) Key Outcome: Definition of a multimodal complete network and corresponding street typology Task 4.1 Street Typology Street classification systems are important in providing a consistent policy and planning framework to guide street design, operation, and overall network function. The most common classification system is the Functional Classification system adopted by the U.S. DOT Federal Highway Administration and many states such as VDOT. This system is largely based off a rural context where streets follow a clear hierarchy. However in urban areas, hierarchical distinctions are less obvious particularly where there is a gridded network of streets, all of which server similar functions and carry comparable traffic volumes and other modal demands. Based on the thorough understanding provided by the Fact Book we will develop an urban street typology system unique and appropriate to the City of Fairfax and utilizing the City s Neighborhood Classification system. To conform with FHWA and VDOT nomenclature, we will develop a conversion chart that meshes and translates between the systems. Task 4.2 Complete Network Plan Based on previous tasks and analysis, the team will develop a complete network to provide streets safe for all users and an integrated network that provides efficient and attractive facilities for the diversity of modes. The network will provide design and operational emphasis for streets to ensure all user needs are met for pedestrians, bicycles, transit and motor vehicle and freight transport. Task 4.3 Citywide Parking and Transportation Demand Management Strategy The team will assess parking supply and demand patterns in the city and develop a citywide parking management and TDM strategy to supplement the other components of the Multimodal Transportation Plan. The TDM component will provide a framework for assessing TDM strategies appropriate to the contexts and objectives of the City. Nelson\Nygaard staff include leading experts in Transportation Demand Management who have developed numerous projects for public agencies and large employers throughout the U.S. DELIVERABLES: Street typology and Multimodal Framework Plan TASK 5 PROJECTIONS AND SCENARIO TESTING Goal: Understand the future outlook for the City of Fairfax and trends in transportation mobility. Key Outcome: Three potential future scenarios against which to test alternative multimodal networks, objectives and associated investments and actions, and respective performance. Task 5.1 Scenario Development Demographic and land use changes drive the need for transportation improvements. At the same time, transportation investments are, in effect, policy decisions that shape patterns of growth. While we can make some assumptions about future growth, we must also recognize the breadth of inherent uncertainties associated with forecasts. Despite these uncertainties a successful multimodal plan must serve the community even if actual growth and travel patterns vary from

6 the adopted regional forecasts. In order to test potential multimodal networks to serve the vision and objectives of the City we will develop three test scenarios. Proposed scenarios include: Status Quo scenario assuming modal splits and travel patterns remain much as they exist today Modal shift scenario which provides premium non-drive alone networks and services to support and catalyze significant shifts toward walk, bicycle, transit and telecommuting than at present Technology disruptor scenario which would dramatically increase dynamic ride sharing, transportation networking, and smart vehicles and infrastructure that change the way we move and the space consumed for both mobility and access (e.g. parking) Task 5.2 Analysis and Modeling The team partner firms have completed several scenario modeling exercises. Through this experience we have developed techniques to scale the City of Fairfax analysis to be targeted and efficient. Analysis will test performance of proposed multimodal network against the three potential future scenarios. Findings of the scenario analysis will determine the adaptability of the proposed network to continue to serve the City over time and through potential dynamic changes. DELIVERABLES: Technical memorandum of future scenarios and associated analysis findings TASK 6 SPECIFIC PROJECTS AND PRIORITIES Goal: Priorities for implementation strategy and priorities. Key Outcome: Corridor and site specific interventions, costs, priorities and action plan. Task 6.1 Recommended Pilots and Demonstrations The team will identify potential pilot and demonstration project to implement to test, evaluate and demonstrate the value of the multimodal facility enhancements and interventions. Task 6.2 Corridor and Site Specific Recommendations The team will prepare conceptual corridor and intersection plans to implement the multimodal transportation plan recommendations demonstrating approaches to operational management and street design that provide a safe and balanced system for all users. Task 6.3 Preliminary Cost Estimates Based on recent City and other regional projects, the study team will assemble a capital cost database that covers a range of project types and scales of investment. The database will be supported by unit cost detail at a level that allows for efficient sorting of line items appropriate for planning stage estimates. The effort will result in a consistent and verifiable set of cost estimates across the full range of projects. It will support the process of screening and prioritizing projects for implementation. DELIVERABLES: Recommended demonstration projects for immediate implementation + performance metrics and evaluation; corridor and intersection concepts; rough cost estimates

7 TASK 7 DRAFT AND FINAL PLAN AND IMPLEMENTATION STRATEGY Task 7.1 Action Plan The Action Plan will be a near term agenda for implementation of items achievable within 6 months to 2 years. The Action Agenda will identify actions, responsible parties, and resources along with metrics for performance tracking and evaluation. The plan will be graphic and compelling to the general public tracked through a simple performance dashboard. Task 7.2 Draft and Final Multimodal Transportation Plan All previous tasks will be assembled into a Multimodal Transportation Plan that will provide clear guidance for investment and policies, guiding street planning, design, and operations and informing private development projects. The plan will record public inputs and consultations. DELIVERABLES: Near term implementation plan with performance metrics; Draft and Final Multimodal Plan

8 PROPOSED PROJECT SCHEDULE We anticipate that this study and recommendations will be completed and presented to the City of Fairfax by December Our proposed project schedule is detailed in Figure 2. Figure 2 Proposed Project Schedule

9 SAMPLE MOTION I MOVE TO AWARD A CONTRACT TO NELSON NYGAARD IN THE AMOUNT OF $252,566 FOR PROFESSIONAL TRANSPORTATION PLANNING SERVICES FOR THE MULTIMODAL TRANSPORTATION PLAN.