Sending the Commencement Taleo Version 15. Last revised: July 2017 Last reviewed: July 2017 Next review: July 2018

Transcription

1 Sending the Cmmencement Tale Versin 15 Last revised: July 2017 Last reviewed: July 2017 Next review: July 2018

2 Table f Cntents Befre Yu Begin... 1 Cmmencement... 2

3 Befre Yu Begin Befre yu d a Cmmencement, yu will need the fllwing (sme f the required infrmatin will be n the letter f ffer as well): CRC Free t Prceed frm CRC Crdinatr s Office, saved as a.msg file (If current emplyee, a previus emplyee being rehired, r student) apprved salary frm Human Resurce Service Centre The fllwing pieces f infrmatin: Is candidate brand new t gvernment, a previus emplyee being re-hired, r a current emplyee? Is candidate male r female? Supervisr s name Supervisr s address Emplyee s new wrk address Emplyee s new wrk phne number, if applicable Appintment effective date Appintment expiry date, if applicable Length f prbatin Applicable prbatin article frm: SGEU: Cllective Bargaining Agreement (starts at Article 7); r CUPE: Cllective Bargaining Agreement (starts at Article 29); r Out-f-Scpe: Public Service Regulatins 25(5) % f hurs emplyee will be wrking, if less than full-time Date f first EDO if in-scpe If this is a term assignment, is this a permanent GOS emplyee, wh is ging n a leave frm their current assignment, in rder t accept this new term assignment? Are statutry hlidays taken n the date they actually ccur, r the date they are bserved? Is the emplyee eligible fr special nrthern leave? Is the emplyee eligible fr nrthern district allwance? If s, which district? Are there ther earnings r deductins such as parking, car allwance, CVA, husing, etc.? Apprved salary, quted as hurly fr in-scpe, mnthly fr ut-f-scpe Is this appintment up-in-range? If s, what is the name f the Human Resurces Prfessinal wh authrized the salary? If this is a permanent labur service assignment, did the emplyee elect vacatin t be taken as paid days, r % n each cheque? Any additinal cmments If yu need assistance with any f the fields listed abve, cntact the individual whse name is in the Recruiter field f the cmpetitin. Public Service Cmmissin Talent Branch 7/7/2017 Page 1

4 Cmmencement NOTE: If yu are hiring a candidate int the last vacancy f the requisitin, the cmpetitin will Fill autmatically. Candidates will be able t see the cmpetitin s Filled status n the Career Centre, s if yu are planning t deliver regrets t unsuccessful candidates, yu shuld d s as sn as pssible. Start by expanding the Help panel n the right side f the screen, if it isn t already pen. Instructins fr all Tale tasks can be fund here. OR If yu are viewing the candidate list, put a check-mark t the left f the candidate s name, then select Change Step/Status frm the Mre Actins drp-dwn. OR If yu are viewing the candidate s applicatin, then frm the Mre Actins drp-dwn, select Change Step/Status. Make nte f the candidate s current Step/Status. The candidate must be in the Step/Status f Hire/Hired in rder t send the Cmmencement dcument t the Human Resurce Service Centre If the candidate is still in the Screening step, yu will need t change it t Assessment/Successful befre prceeding t the Hire step. Change their Step t Hire and their Status t Hired. Check the Send Crrespndence bx. Select the candidate s start date in the psitin. If yu dn t knw the exact start date, indicate yur best estimate. Click Save and Cntinue Public Service Cmmissin Talent Branch 7/7/2017 Page 2

5 Start typing cmmencement in the bx and let aut-suggest prvide a pick-list t chse frm. Select Cmmencement Each crrespndence cnsists f several paragraphs. Each paragraph is listed n the right-hand side. Select thse paragraphs which yu wish t include in yur cmmencement (select nly ne f the tw Signature Lines, depending n whether yu are the hiring manager fr the cmpetitin, r yu are ding the cmmencement n behalf f the manager) then click Next. Fill in all the prmpts. There are quite a few, s make sure yu scrll all the way t the bttm t cmplete them all. When dne, click Next. Public Service Cmmissin Talent Branch 7/7/2017 Page 3

6 In this screen, fields which ppulate frm the candidate s applicatin r frm the cmpetitin will NOT be aut-filled. Click Preview and Edit. Make nte f any errrs listed n the right. These indicate fields which have been left blank, and must be filled in n the next screen. Click the candidate s name t view the crrespndence and crrect the errrs. Scrll thrugh the crrespndence t ensure the cntent is accurate, and t crrect the errrs. Errrs will be highlighted in yellw. If yu wish t change the Frm address, replace the cntent in that field with the desired address. If yu are making changes t the T, CC r BCC lines, use a semi-cln between addresses. Ensure the line des nt end in a semi-cln. When the crrespndence is ready t send, click Save. NOTE: The Save buttn des nt save the crrespndence as draft s that yu can cme back later t finish it. It simply saves the edits yu just did. Yu must cmplete the entire crrespndence in ne sitting r yu will lse all infrmatin yu have input. Public Service Cmmissin Talent Branch 7/7/2017 Page 4

7 Yu will be taken back t the previus screen. If yu want t duble-check the crrespndence, click the candidate s name. If the crrespndence is ready t send t the Human Resurce Service Centre, click Send. Public Service Cmmissin Talent Branch 7/7/2017 Page 5