Civil Service Employees Council MINUTES Thursday, June 5, 2014, at 1:15pm Capitol Room

Transcription

1 Civil Service Employees Council MINUTES Thursday, June 5, 2014, at 1:15pm Capitol Room Present Connie Upton, Gail Ault, Jane Woerly, Butch Smith, Alison Shook, Holly Fecht, Karen Trusley, Wendi Mattson, Stacy Dorethy, Tammy Klinedinst, Christine Staley, Steve Whan, and Alisha Barnett Non-voting members: Pam Bowman Absent Heather McMeekan, Charlene Hammond, and Neal Thurman Non-voting members: Peter Skrypkun and Julie DeWees I. Director of Human Resources (Pam Bowman) Pam indicates they sent an annual purge letter via to employees. The intent is to inform employees which Civil Service test registers they are on and to either request to stay on the registeror request to be removed. Employees in the Physical Plant who do not always check s will still receive physical letters, as well as applicants on registers who are not current employees at WIU. Summer Socials are under way the next one is next Thursday at the Horn Field Campus. There are a lot of fun activities planned. There has been an injunction filed in relation to the pension reform. As a result, any changes are on hold until the court makes a decision on the change; therefore, employees under the self-managed or traditional plan will continue to pay in 8% to retirement until a decision is made relating to the constitutionality of the law changes. II. Minutes (last meeting) a. Motion to approve: Stacy b. Seconded by: Connie i. All approved. III. Vice President for Administrative Services Report (Julie DeWees) absent IV. Group Concerns none V. Treasurer s Report (Stacy Dorethy) Stacy shares the following reports: April 2014

2 May 2014

3 1. Motion to approve Treasurer s Report: Butch 2. Seconded by: Allison a. All approved, motion carries. In relation to the endowment transfer, Holly explains that Foundation policy requires a maximum amount of funds in the endowment after that threshold is met, the Foundation automatically makes a transfer back to the endowment, while making sure awards will not be impacted. Steve asks about the materials purchased at the lumber yard? Karen indicates the materials were used to make the bags game that was given away as two prizes during the last luncheon. Stacy discusses the profit from the luncheon. Profit with the lottery: $1, Profit without the lottery: $ Karen motions to move $ from the operating account into the scholarship fund. 2. Alisha seconds 3. All approves, motion carries. VI. President s Report (Wendi Mattson) There is no report this month, but she is going to a Board of Trustees meeting soon in the Quad Cities. VII. Civil Service Employee of the Month (Alisha Barnett) Mark Heflin in the Facilities Management area is the employee of the month for June. His presentation is Tuesday, June 10, at 3 pm in the large training room in the Facilities Management building.

4 VIII. Employee Advisory Committee Representative (Peter Skrypkun) absent. IX. WIU Quad Cities Campus Report (Alison Shook) Alison said the move into phase two will begin in mid-july and completed in August 60 th Street will be vacant at that time. People will need to use room numbers when mailing to the QC Campus. X. Representative Reports to Council a. Affirmative Action Internship Committee (Holly Fecht) No report. b. University Diversity Council (Karen Trusley) Karen thanked everyone who came out to the Diversity Reception there was some great food and an amazing cupcake tower. They continue to work on a campus climate survey. Website and IT Issues (Connie Upton) Connie indicates she updated the Website to include Scholarship winners and new members. Connie said she needs pictures for the following: Steve, Heather, Gail, Jane, Neal, and Christine. Alisha adds that meeting times and dates need to be on the Website to be in compliance with the Open Meetings Act. Holly asks if we could get a calendar invite out to people relating to the time and location of the meeting. c. Training and Development (Gail Ault) Gail indicates that the following trainings are coming up: Zimbra Wednesday, June 11, 2014 From 9:00 AM to 11:00 AM Location: Malpass Library 2nd floor computer classroom Calendar Zimlets Filters Tags and other methods of organization Microsoft Access - Intermediate Thursday, June 26, 2014 From 9:00 AM to 11:00 AM Location: Malpass Library 2nd floor computer classroom Advanced queries Using calculations Creating forms and reports Gail also shares that Sheila would like to remind everyone to "like" HR s Facebook page and monitor it frequently as they post all of their items of interest to our employees there. The links for the HR Facebook page and the Employee Development Facebook page are:

5 HR: Here you will see all of the Employee Spotlights, Photos/Classifications of new employees, photos of employee programs, upcoming events, health and wellness events, Civil Service openings, etc. ED: Here you will find upcoming trainings or career development opportunities, photos of trainings, and relevant information. XI. Committee Reports a. Policy & Appeals (Christine Staley) No report. b. Awards and Selection (Alison Shook) Alison shares the following recipients for scholarships: Student Employee Ackers, Kimberly Bruce Ackers $1, Dayna Heaton* Brent S. Heaton $1, Danielle Wherely Erin Wherley $1, Karisa Wilson Joani M. Wilson $1, Megan Thomas Tammy K. Thomas $1, Brian Moore Timothy Moore $1, Josie Cassidy Joe Cassidy $1,000 *Dayna Heaton received the Jackie Thompson award. Connie asks if she should put information about the Jackie Thompson award on the Website, and everyone agrees that is a good idea. c. Constitution/Election (Butch Smith) No report. d. Education (Alisha Barnett) No report. e. Fundraising (Karen Trusley/Connie Upton) Karen shares that the luncheon will be Thursday, December 4, 2014 in the MAC Gym at the Campus Student Recreation Center. Connie shares the theme will be Westernopoly a save the date will be going out in the near future. Connie talks about doing a question via the e- mail in which people who get the answer will get the correct game piece. Then, if people collect certain game pieces, they willbe up for some sort of prize. The next planning committee meeting will be in the next few weeks. f. Mentoring (Connie Upton) Ian Szechowycz who is a Business Associate in the Accounting Office; Alisha Mootz who is a Cashier II in the University Union

6 Service Center; and Trish Purdum who is a Staff Clerk in Financial Aid. Connie shares with the new members the process for giving new employees a letter and welcoming them to campus and to the CSEC. g. Social Events & Development (Wendi Mattson & Stacy Dorethy) Wendi asks if we can combine these committees. i. Stacy Motions. ii. Alisha Seconds. 1. All approved, motion carries. h. Open Meetings Act Requirements (Christine Staley) Three new people (Butch, Neal, and Jane) still need to take the test; they have until July 2nd to take the test to get us in compliance. i. Provost Advisory Council Report (Karen Trusley) No report. XII. Old Business Wendi shares information on the Council of Councils meeting that is coming up in case anyone is interested in going to it; it is October 17 th at SIU- Carbondale. The Council normally pays for two people to go. XIII. New Business Stacy asks which month we would like to go to the Quad Cities. Wendi suggests the first of October, so we will plan on going there for the October meeting. Steve asks if we have a group picture of the Council; Wendi said they have not since she has been on Council, but she thinks it is a good idea. XIV. Meeting Adjournment a. Motion to adjourn: Karen b. Seconded by: Stacy XV. Next Meeting will be Thursday, August 7, 2014, at 1:15pm in the Capitol Room.