Lesson 6: Committee (18-25 minutes)

Transcription

1 Main Topic 1: Business Introductions Lesson 6: Committee (18-25 minutes) Today, you will practice your Reading and Listening Skills as you study texts related to COMMITTEE I: Reading Exercise 1: What is missing? (5-6 minutes) Read the following FAX carefully. Choose the best word that would fill in the blanks. Virgo Properties, Inc. Zapata Street, Tijuana Mexico Tel: * Fax: To: Management Committee Members From: Eddy Cruz, Manager, Administrative Department Date: February 12, 2010 Pages: this + 2 Ref: Management Committee Meeting We shall have a Management Committee meeting on February 20, 2010 at 2pm in b. Directors Conference Room. 1.a. an b. the c. a d. this Included in the a. are the following: 2.a. agenda b. listing c. choices d. speech Finalization of The Organizational Chart Manpower Requirement Sales Trainees Attached is the organizational chart for final approval during the c.. 3.a. party b. get -together c. meeting d. seminar Page 1

2 Please confirm receipt of this fax message. Eddy Cruz (Signature) Exercise 2: Reading Check-up (3-4 minutes) Answer the following questions based on the previous text. 1. What document did Eddy Cruz send together with his fax message? He attached the organizational chart for final approval during the meeting. 2. If I am part of the Management Committee, what should I do? You should confirm the receipt of the fax message. Exercise 3: Compare and Connect (3-5 minutes) Read the following ANNOUNCEMENT and try to answer the questions that follow. Virgo Properties, Inc. Zapata Street,Tijuana Mexico Tel: * Fax: To: Sales Department Management Committee Members From: James Callahan, Managing Director Date: January 29, 2010 Subject: Carlos Fernandez to be Sales Manager The board of directors is happy to announce that we now have a Sales Manager to handle the more challenging tasks of our company. It is therefore my pleasure to introduce Carlos Fernandez as Sales Manager for Virgo Properties Inc. Carlos brings with him over 10 years of experience in the real estate industry and has been with several real estate firms such as Puerto Vallarta Properties, and ACA Corporation. Carlos Fernandez will be joining Virgo Properties starting February 10. He will be attending the next Management Committee meeting. Page 2

3 Questions: 1. What message was in the announcement? The company now has a Sales Manager. 2. How many years has Carlos Fernandez worked in the real estate industry? He has worked in the Real Estate Industry for 10 years. I. LISTENING (1-2 minutes) Exercise 1: What s in the photo? Study the following picture carefully. Then listen to the audio clip that follows. Question: Which of the following statement is true about the picture? a. There are 7 people in the meeting. b. There are more men than women. c. There are 8 people in the meeting. d. They are all wearing casual clothes. Page 3

4 Exercise 2: Fill in the details (3-4 minutes) Listen to the following audio clip once then try to answer the exercises that follow. material) LISTENING TRANSCRIPT conversation between 2 persons (This will not appear in the Eddy Cruz, The Administrative Manager of Virgo Properties meets the newly appointed Sales Manager, Carlos Fernandez. EDDY: Welcome aboard Carlos! I m glad you accepted the position of Sales Manager. CARLOS: Thank you! I am pleased to be a part of Virgo Properties. EDDY: Our maiden project will be launched soon. Your presence will contribute significantly to the results expected by the Directors. CARLOS: Thank you. I would be interested to meet the current staff of the Sales Department at the soonest possible time. EDDY: So far we only have two Sales Executives. You have a free hand to build the Department with additional manpower. Both of them will be here tomorrow. As Sales Executives, they alternate coming to the office to give priority to their sales projects. I would gladly turn them over to you. CARLOS: I also need to review their personnel file so that I will be aware of their working terms and conditions. EDDY: Of course. As Sales Manager, you become member of the Management Committee. Our next meeting will be two weeks from now. CARLOS: I see. Please send me the details. Is there anything else that I need to know? EDDY: I would like the Company s organizational chart finalized. Here is your copy. Your ideas on the structure of your department would be greatly appreciated. CARLOS: This looks great. Let s just add a General Secretary. The Department will need approximately five (5) Sales Executives. EDDY: That s great! Thanks. Now, let me show you around the office. Read the following sentences carefully. Try to supply the missing word or phrase based on the listening clip. 1. You have a free hand to build the Department with additional manpower. 2. I would like the company s _organizational chart_ finalized. 3. As Sales Manager, you become member of the Management committee. CHOICES: manpower organizational chart committee tables Page 4

5 Exercise 3: Answering Questions (3-4 minutes) Read the following questions about the audio clip then choose the best answer from the four choices. You may opt to listen to the clip one more time with your tutor. 1. What is the position of Carlos Fernandez in the company? a. Personnel Manager b. Finance Manager c. Marketing Manager d. Sales Manager 2. When is the next Management Committee meeting? a. Two months from now b. Two days from now c. Two weeks from now d. Two hours from now 3. How many sales executives does the department need? a. 5 sales executives b. 3 sales executives c. 2 sales executives d. 4 sales executives 4. Why did Mr. Fernandez ask for the personnel files of the current sales executives? a. To check their personal data b. To know their employment terms c. To read their resume d. To know their origins 5. Where did they go after the meeting? a. They went out for lunch. b. They went around the office. c. They went home. d. They went to another meeting. Page 5