Vehicle and pedestrian management audit form

Transcription

1 The audit should begin with an initial meeting where the audit process is explained and what resources should be made available for auditors (see AMS audit preparation document) 1.0 Vehicle & pedestrian standard In this article, a proof of process that describes how the plant manages risks relating to the use of machinery and vehicle and pedestrian traffic, especially in places where vehicle and pedestrian traffic crosses. This document should at least contain items relating to risk assessment, traffic regulations, training, planned maintenance, surveillance, separation of vehicle and pedestrian traffic and review provisions. 1.1 Is there a vehicle and pedestrian standard/program in place? Major deviation: The requirement is not implemented. Rules do not exist, rules are not presented to stakeholders or not being enforced by majority of drivers and pedestrians. Minor deviation: The requirement exists and is for the most parts implemented and presented to stakeholders, even if examples of non compliance were found. Positive feedback: The requirement is fully implemented, no examples of non compliance were found. 2.0 Risk assessment There should be a process for risk assessment that includes all aspects of operation and maintenance of vehicles as well as pedestrian traffic. 2.1 What is the process for assessing risks associated with vehicles/driving and pedestrians? (This includes vehicles/pedestrians segregation, markings, mirrors and high visibility clothing) 2.2 Has an action plan been developed based on risk assessment results? 2.3 Does the risk assessment include all types of vehicles? 2.4 Were both operators and maintainers involved in the risk assessment? Major deviation: If none of the above is applicable. Minor deviation: If most of the above is in place, but there is no action plan or employees were not involved in risk assessments. Observation: If the action plans are not in place. Positive feedback: If risk assessments have been carried out for all vehicles, with participation of both operators and maintenance employees, checklists for preview are based on the assessment, active and updated action plan is in place.

2 3.0 Traffic rules Auditors ask if any traffic rules are in place, that they are presented and made available to employees and contractors. 3.1 What are the specific traffic and operating rules? 3.2 How are the rules introduced and displayed? 3.3 How are the rules enforced? Major deviation: If nothing is in place or some of the above is in place, i.e. traffic rules are in place, have been introduced and are available to employees and contractors, but are not followed consistently (out of 10 drivers observed, 5 did not go by traffic rules). Minor deviation: If some of the above is in place, i.e. traffic rules are in place, have been introduced and are available to employees and contractors, but are not followed consistently (of 10 drivers observed, 2 3 did not go by the traffic rules). Observation: Rules are in place, have been published and made available to employees and contractors, but examples of noncompliance were found (out of 10 drivers observed, 1 did not go by traffic rules). Positive feedback: Traffic rules are in place, have been published and made available to employees and contractors. No examples were found of employees not following the rules. Defined discipline actions are in place when violation to the rules occur. 4.0 Seatbelts What are the requirements of the mother company or the country? If there are no requirements by the mother company or country regarding the use of safety belts in vehicles, auditors can merely suggest that by implementing rules for the use of safety belts it would help improve the safety culture of the company. 4.1 Are all drivers and passengers required to wear seat belts in all vehicles, at all times?

3 5.0 Control of maximum speed This article is intended to look at how the site is controlling the speed of vehicles either by setting goals and train drivers or technical solutions or both. 5.1 Are there any speed limits, are they posted and understood by operators/employees? 5.2 Are all vehicles fitted with speedometers? 5.3 Are all vehicles fitted with speed limiting devices? 5.4 Are there any other administrative controls? Major deviation: Rules regarding maximum speed do not exist or are not presented to stakeholders (out of 10 drivers observed, 5 clearly drove faster than the permissible limit). Minor deviation: Rules regarding maximum speed are place and presented to stakeholders, but examples of non compliance were found (out of 10 drivers observed, 2 3 clearly drove faster than the allowable limit). No controls are in place such as speedometers or the speed limiting device in vehicles. Observation: Rules regarding maximum speed are in place and presented to stakeholders, but an isolated case was found where an employee/contractor did not follow the rules (out of 10 drivers observed, one clearly drove faster than the permissible limit). Vehicles are equipped with speedometers, but the maximum speed of the vehicle has been restricted where possible. Positive feedback: Rules regarding maximum speed are in place as well as additional management controls, such as speed measurements and action plans if deviations are found. 6.0 Lights There should be a requirement for all vehicles to be equipped with minimal lighting, such as one in front, one in rear and one beacon on top. 6.1 Are there any requirements regarding vehicle lighting? Front? Rear? Roof mounted beacon? Major deviation: There are no requirements regarding lighting equipment in vehicles, or requirements are in place, but deviations were observed (out of 10 vehicles observed, 5 did not meet the minimum requirements of the plant). Minor deviation: There are requirements regarding lighting equipment in vehicles in place and implemented in most areas, but deviations were observed (out of 10 vehicles observed, 2 3 did not meet the minimum requirements of the plant). Observation: Requirements regarding lighting of vehicles were implemented, but an isolated examples of deviation was observed.

4 7.0 Pre use inspection Are rules on vehicle pre checks clear? Do they contain the most important safety issues and are they being followed by employees and contractors? 7.1 How often is the vehicle inspected? Each use? Once per shift? Once per day? Once per week? Once per month? 7.2 What is inspected? Windows visibility Seatbelts Lights Brakes Steering Back up alarm Hydraulics Other specific items Major deviation: Rules are in place or not being followed (out of 10 vehicles observed, 5 had not been pre checked). Minor deviation: Rules have been implemented mostly but deviations were found (out of 10 vehicles observed, 2 3 had not been pre checked). Observation: The rules are fully implemented, but an isolated example of deviation was observed. Positive feedback: The rules are fully implemented and no deviation was observed. All important safety issues are listed in the pre check list and a process is in place to ensure that all deviations get handled such as through work order system or vehicles are taken out of usage

5 8.0 Training What are the requirements of your business or government? How are the requirements enforced? Ask the employee for his/her license, or ask a foreman/manager to show you information regarding training, qualifications and assessment of few employees who operate vehicles. 8.1 What is the process for determining training needs, tracking completion of training, testing for competency and medical evaluation? 8.2 Who keeps records of training? 8.3 Who are the trainers and how is their competency assured? Major deviation: No requirements regarding qualification and training, or the requirements have not been presented to stakeholders (out of 10 drivers interviewed, 2 were not qualified to operate the vehicle). Minor deviation: There are requirements regarding qualifications and training, but an example was found where a driver did not have the right qualification or training, or training data was missing. Observation: The requirement is fully implemented, but an isolated case found that the driver had not received adequate training or the competency of the trainer was not specified. Positive feedback: The requirements are fully implemented and no deviation was observed. Training plan and compliance process are well defined and presented. Foreman/manager along with coach assess regularly (as required by the company) compliance of each employee. Coach's skills are defined.

6 9.0 Scheduled maintenance Is preventive maintenance (PM) defined in a standard? Are inspections executed according to plan? Is there a requirement of an external inspection (e.g. governmental), if so, then get a confirmation of an inspection on the vehicle. In an audit on the shop floor in the morning, choose i.e. 3 vehicles and record their number. Then in the afternoon, go to the vehicle workshop and obtain information/data on preventive maintenance on those specific vehicles. 9.1 Is there a preventive maintenance program? Major deviation: A requirement regarding PM from the mother company or the authorities is not implemented or introduced (out off 10 vehicles observed, 5 had not been inspected as scheduled). Minor deviation: A requirement regarding PM from the mother company or the authorities has been implemented and introduced, but deviations were found (out of 10 machine observed, 2 3 had not been inspected as scheduled). Observation: A requirement regarding PM from the mother company or the authorities has been implemented and introduced, but deviations were found and an isolated deviation was found. Positive feedback: A requirement regarding PM from the mother company or the authorities has been fully implemented and introduced and no deviations were found All vehicles have been maintained according to schedule. Operators can request to see PM data of the vehicles they use.

7 10.0 Segregation Here auditors are looking for clues and evidence of continuous improvements, compliance with rules and regulations and actions that have already been executed Have possible hot spots regarding vehicles and pedestrians interface been identified (risk assessment)? 10.2 Is there an action plan in place regarding those hot spots? 10.3 Are walkways defined? 10.4 Are there rules for the use of walkways and are they enforced? Major deviations: No risk assessment has been conducted (no hot spots defined). Minor deviations: If the above is mostly in place but no action plan available. Employees are not properly involved in the risk assessment process. Pedestrian do not use defined walkways (out of 10 pedestrians observed, 5 did not use walkways). Observation: If action plans are not followed and few deviations were found (out of 10 pedestrians observed, 2 3 did not use walkways). Positive feedback: If a risk assessment has been carried out (hotspots defined) for the entire factory area with the participation of employees/contractors. An active and updated action plan and actions are being executed in a timely manner. Plenty of specified walkways with barriers between moving and walking traffic. All pedestrians use designated walkways.

8 11.0 Measurements Here auditors are looking for evidence of how managers know whether standards and regulations are being followed and what they do if they are not. What do they do to follow up on those? 11.1 Are internal audits conducted? Major deviation: If none of the above is present. Internal audits 11.2 Is there an action plan in place regarding findings? are performed, but no action plans are made. Minor deviation: Internal audits are performed and action plans 11.3 How do first line managers/group leaders/foremen check compliance with are made, but first line managers/directors do not perform regular inspections of their operations (compliance 11.4 traffic rules? measurements). What are the consequences if employees do Observation: Internal audits are performed. Action plans are not comply? made. First line managers/managers perform regular inspections of their operations (Compliance measurements), but there are no consequences for those who repeatedly break/not abide by the rules. Positive feedback: Internal audits are performed, action plans are made, first line managers/managers perform regular inspections of their operations (compliance measurements). Documented process with a gradual process of disciplinary action is in place in case of violations of rules Review 12.1 What is the review frequency of the standard/program? Possible verification steps: Check last review date of all related documents. Major deviation: Program not reviewed for many years. No clause for review in program. Minor deviation: Review executed, but various documents found where review was not conducted according to schedule. Observation: Review executed, but isolated documents found where review was not conducted according to schedule. Positive feedback: Review of all document executed in timely manner.