ROCOG TRANSPORTATION PLANNING WORK PROGRAM

Transcription

1 ROCOG TRANSPORTATION PLANNING WORK PROGRAM SEPTEMBER 2017

2 Preparation of this document is financed in part by the U.S. DOT as referenced in the ROCOG 2017 Transportation Work Program under Work Task Any questions or comments regarding this document may be directed to the Rochester-Olmsted Council of Governments at 2122 Campus Drive S.E., Rochester, MN , This document can be made available in alternative formats by contacting the ROCOG Transportation Planning Coordinator. TABLE OF CONTENTS Section Title Page Overview: Major Work Tasks for The Work Program 3 Work Program Studies Summary Intro Federal Emphasis Areas ROCOG MPO Process Transportation Work Program MPO Related Meetings Federal / State Planning Coordination TIP / ATIP / STIP Planning Activities Long Range Plan DMC Transportation Implementation Multi-Modal Policy - Studies Technical Support GIS Support to MPO Travel Demand Model 17 Work Program Studies Summary Table 1 19 Time and Costs Tables 21 Fringe Benefit and Indirect Cost Rate Memo 25 2

3 ROCOG Work Program Overview: Work Tasks for Calendar Year 2018 and Prospective 2019 Activities The ROCOG Transportation Planning Work Program (TPWP) provides a summary of planning activities proposed by the Rochester-Olmsted Council of Governments for Calendar Year 2018, overview of prospective 2019 work activities, and identification of key longer term priorities leading up to the next Long Range Plan update in The ROCOG Work Program in 2018 and beyond will be influenced by work related to implementation of the Destination Medical Center Development Plan (DMC) and policies that will be adopted as part of an updated Rochester Comprehensive Plan. The DMC Plan, along with the 2011 Rochester Downtown Master Plan, established the goal to reduce single occupant vehicle commuting among downtown workers from 70% to 50% over 20 years. The Rochester Comp Plan considers city-wide and regional implications of this goal in light of expected 50% growth in employment and population in Rochester by 2040 along with anticipated changes in housing markets and the future fiscal realities of constrained funding. The Rochester Comp Plan includes a transportation component, with specific focus on long range transit system planning. This ROCOG Work Program includes transportation planning activities that are divided into three major categories. The anticipated work tasks in these categories are described in detail beginning on page 5. The three major categories are: ROCOG MPO Process (Category 2210): Work tasks in this category include development/management of the TPWP, staff support for ROCOG and other MPO related meetings, involvement with MnDOT state/district-wide planning, implementing planning requirements of MAP-21 and the FAST Act, and coordination/involvement in the STIP/ATIP/TIP process. Planning Activities (Category 2220): Work in this category will focus on providing staff support for implementation of the transit nodes & corridors initiatives of the Rochester Comprehensive Plan, work related to the development of the ROCOG 2045 Plan, and support to the transportation implementation planning efforts of DMC. ROCOG staff will have leadership and supportive roles in on-going DMC implementation studies to recognize the focus of integrating DMC efforts. 3

4 Technical Support (Category 2230): Work in this category includes data collection/ development and maintenance of tools such as GIS street/highway mapping that provide the information needed for transportation planning. With a recent update of the ROCOG Regional Traffic Forecasting Model completed in 2017, much of the work in this area will be shifted to an outside consultant beginning in Program Funding Program funding levels are projected at approximately $610,000 annually for 2018 and 2019, 80% of which is funded with federal dollars, roughly 10% with a MnDOT annual grant and the remaining with local dollars from Olmsted County. Note that there are also other local funds from the City of Rochester and Olmsted County supporting studies and planning work that involve ROCOG staff outside of the CPG funding structure. Work Program Studies Summary Table 1 on page 21 provides a summary of major transportation planning activities anticipated for the years Included are projects that will provide foundational elements to support the next update of the Long Range Plan due in 2020, and implementation planning work to advance transportation strategies identified in the Destination Medical Center and Rochester Comprehensive Plans. Note in the table that when the lead entity is listed as Rochester-Consultant, ROCOG staff will primarily be in a technical support role with involvement in project policy development, technical committees, and review of draft and final study documents. Staff will also coordinate review with TTAC and ROCOG Policy Board as needed. 4

5 Federal Emphasis Areas Discussion In 2014 FHWA and FTA issued a letter encouraging State DOT s and MPO s to reflect the following federal priorities in their work programs: Map 21 (and FAST Act) Implementation of new Planning Requirements Regional Models of Cooperation Ladders of Opportunity o ADA Transition Planning MAP-21(and FAST Act) Implementation: The US DOT is emphasizing that efforts continue a transition towards Performance-based planning and programming. ROCOG took steps in its latest update of the LRTP to identify and consider generalized system performance information in developing the plan. Beginning in 2017, ROCOG worked with MnDOT and Rochester Public Transit to establish and agree to required performance targets. This Work Program and those in following years will support the development of new targets for federal performance criteria, and the development of annual targets thereafter. Regional Models of Cooperation: ROCOG, through its staffing arrangement with the Rochester-Olmsted Planning Department (ROPD), is involved in many inter-jurisdictional coordination efforts related to land use, housing, environmental, open space and hazard mitigation planning. ROCOG staff is directly involved in the DMC planning work and ROPD is the lead agency on City of Rochester Comprehensive Plan update. ROPD/ROCOG routinely work with local jurisdictions (municipalities, county, townships) on planning matters and participates in initiatives such as the Rochester Chamber of Commerce Journey to Growth program which is focused on diversifying the regional economy and better aligning economic interests in the region. Ladders of Opportunity: The USDOT is encouraging MPO s and providers of public transportation to consider connectivity gaps the public faces in accessing essential services such as employment, health care, education and recreation, particularly for traditionally underserved populations. In this regard, the City of Rochester has currently prepared an updated Transit Development Plan that considers gaps in transit service to essential human services. The 5

6 City also has ongoing programs to assess pedestrian facility condition. Regarding a longer term strategic perspective, the Rochester Comprehensive Plan Update is evaluating scenarios considering alternative transit system designs tied to transit supportive land use frameworks to assess the potential for creating broader access to essential services with higher frequency transit service. FHWA and FTA issued a directive in 2016 encouraging State DOT s and MPO s to include the following federal priority as a subset of Ladders of Opportunity: ADA Transition Planning The purpose of an Americans with Disabilities Act transition plan is to identify barriers to accessing the essential transportation infrastructure and the planning process for disabled community members, and identify a deliberate plan to remove the barriers. Beyond the federal requirement, ADA planning can help any agency establish a vision of quality transportation services for individuals who are often inadequately served, such as disabled veterans and elderly. FHWA is requesting each MPO in Minnesota identify ADA planning opportunities for improvement within its member agencies and its own planning process. The goal is to have all MPOs self-certify its planning processes and document ADA compliance beginning with the TIP submittal. 6

7 CATEGORY 2210: ROCOG MPO Process OBJECTIVES: To ensure the responsible management of federal and state planning funds distributed through the Consolidated Planning Grant (CPG); provide necessary staff support for the ROCOG Board and TTAC activities as well as coordination with other transportation focused community groups; monitor and respond in a timely manner to federal or state initiated policies or directives related to transportation programs, and ensure the process for programming state and federal transportation funds is completed in a timely manner through a process open to the public for review and comment. Task 2211 TRANSPORTATION PLANNING WORK PROGRAM (TPWP) Anticipated 2018 Work Activities 1Preparation of Quarterly Reports & Invoices. Manage revenues, expenditures, and program outcomes. 1Coordinate Mid-Year Review. 1Process 2018 TPWP Amendments. 1Prepare TPWP. 1Secure approval of annual agreements (CPG / Mn/DOT funding and cooperative agreements for services as needed with Rochester and Olmsted County). 1Attendance at transportation work program related conferences and workshops. 1Participation in transportation work program related webinars or other on-line training resources. Work Products include: 1. Quarterly Progress Reports. 2. Quarterly Invoices. 3. Manage contracts. 4. Host and prepare for Mid-year review. 5. Amendments prepared and submitted as needed to 2018 Work Program TPWP. 7. Agreements authorized by ROCOG with cooperative agreements finalized with City of Rochester and/or Olmsted County and any consultants. Anticipated 2019 Work Activities Same as

8 Task 2212 MPO RELATED MEETINGS Anticipated 2018 Work Activities Staff support for ROCOG and TTAC meetings. Attend ATP-6 meetings. Coordination on policy issues with other MPOs in state. Coordination with local transportation advocates on transportation issues. General coordination with local planning and implementation agencies on transportation issues. Attend community planning meetings as ROCOG staff representatives. ROCOG Web Site maintenance and development. Work Products include: 1. Prepare agendas, minutes and memos on agenda topics for ROCOG Policy Board and TTAC. 2. Staff attendance at ATP and ATP subcommittee meetings. 3. Attend Annual MPO Workshop and other joint meetings with Minnesota MPO s. 4. Attend meetings and provide support for activities of local advocacy groups as requested (NOTE: This activity will not include any lobbying activities). 5. Attend meetings and provide information to local agencies and organizations on transportation-related matters. 6. Maintenance of the ROCOG web site to provide current information to the public, board members and agency staff. Anticipated 2019 Work Activities Same as in

9 Task 2213 FEDERAL AND STATE PLANNING COORDINATION Anticipated 2018 Work Activities Participate in MnDOT District and Statewide Planning Activities that are initiated in 2018 or continued from 2017 affecting facilities and services in ROCOG planning area. Coordinate with Federal & State activity related to implementation of FAST Act planning rules. Coordinate with Federal & State activity related to implementation of FAST Act & MAP-21 performance planning measures and targets. Process routine updates to Federal Functional Classification Map as needed. Work Products include: 1. Participate in update/implementation of MnDOT s Family of Plans, including the SMTP, MnSHIP, Transit Investment Plan and State Pedestrian Plan. 2. Work with Performance Planning in cooperation with MnDOT, Rochester Public Transit, and FHWA/FTA. 3. Updated Functional Classification Maps as needed. 4. Provide Functional Classification data to agency partners. Anticipated 2019 Work Activities Same as

10 Task 2214 TIP / ATIP / STIP Anticipated 2018 Work Activities Work with TTAC and ROCOG to complete MPO federal project selection process for the next cycle of TIP/STIP preparation. The D-6 Area Transportation Partnership provides ROCOG a funding target for purposes of facilitating MPO project selection and advancing MPO priorities. MPO selected projects will be forwarded to the ATP for inclusion in the ATIP. Prepare MPO TIP. Finalize approval of TIP through TTAC and ROCOG for submittal to MnDOT. Process amendments to the TIP- STIP as needed. Review & comment on City and County CIP Programming Priorities. Include FAST Act performance target information in TIP. Work Products include: 1) Selection of MPO TIP projects. 2) Adoption of TIP by ROCOG for submittal to MnDOT. 3) Process any 2022 TAP projects that may be funded in the ROCOG area. 4) Work with Rochester and Olmsted County in development of transportation CIPs. 5) Amendments to the TIP processed as needed. 6) Respond to FAST Act new TIP requirements or updating of current MPO planning documents to reflect intent of legislation. Anticipated 2019 Work Activities Same as in

11 CATEGORY 2220: PLANNING ACTIVITIES OBJECTIVES: The updated Plan will have a year 2045 Horizon Year and will plan for mid and long term transportation needs within the ROCOG planning area. This will involve consideration of multiple travel modes, alternative demand management strategies, and studying alternative land use configurations. Findings and recommendations will take into account fiscal constraints, financing strategies, and social, economic, energy, and environmental impacts. Task LONG RANGE PLAN U Anticipated 2018 Work Activities The next full update of the ROCOG LRTP is due in A series of technical studies as identified in Table 1 toward the end of this TPWP will be used to support this update. Some of these studies will begin in 2017 with some studies involving multi-year efforts. A series of DMC Development Plan refinement studies are anticipated to be conducted during 2017 and beyond. Coordination will occur so that the recommendations produced from these plans are incorporated into the 2045 LRTP. Additionally, the City of Rochester Comprehensive Plan update is producing a need for implementation studies on the transportation side of the Plan. These will also be described and discussed in the 2045 LRTP. LRTP start-up work will begin in 2018 with input from ROCOG, TTAC, MnDOT, FHWA, local units of government, the public, etc. Work Products include: 1) Develop parameters for the 2045 LRTP update and begin updates of chapters. 2) LRTP draft chapters completed in 2018 will be discussed with ROCOG and placed on the Web site for review by the public. 3) Identify and evaluate potential amendments to the 2040 ROCOG LRTP as Reaffirmed if needed to move recommendations forward from the DMC Implementation Studies. 11

12 Anticipated 2019 Work Activities Continue chapter updates for the 2045 Update Perform analyses as needed to update the LRTP Task 2222 DESTINATION MEDICAL CENTER TRANSPORTATION IMPLEMENTATION Anticipated 2018 Work Activities The Destination Medical Center Corporation Board and the Rochester City Council adopted a vision for the DMC area in 2015 that provides a high-level framework for future development. In 2016, Rochester and the DMCC hired a Program Management Consultant to support advancing the study and implementation of public investments in the DMC District. Transportation refinement studies conducted during 2017 have had significant involvement from ROCOG staff (two of ROCOG staff are on the 3-person steering committee). Considerable progress has been made on the studies in terms of alternatives analysis for the various modes and supporting facilities such as vehicle and bike parking. The next steps in planning implementation work include: 1) Determination of sites for various types of parking that support the parking and travel demand management (TDM) options, and how best to structure the coordination of TDM and parking services in the DMC District. 2) Defining and costing out implementation recommendations from the downtown local and commuter bus transit and street operations study. 3) Defining and costing out implementation recommendations for the proposed downtown street system improvements to accommodate the future transit, bikeway and turning movements. 4) Defining and costing out implementation recommendations for the proposed City Loop facility, an integrated bicycle, pedestrian and open space corridor connecting all the DMC sub-districts. 12

13 Work Products include: 1. Defining DMC implementation planning next-step actions for the focus areas completed in late 2017 and early Note that some DMC studies time-tables will be dependent on work done within other studies as they advance. 2. Note that some planning work will continue on to other stages that will continue past 2018/ As the DMC public infrastructure projects evolve, there will be elements that require input or action by TTAC and/or the ROCOG Policy Board. Staff will monitor and bring forward those elements as needed to the Technical Advisory Committee and Policy Board. 4. ROCOG staff will be involved in providing direction to the consultant managing the DMC studies, providing staff support the technical work of the various consultants, and coordinate review and involvement of MPO stakeholders. Graphic providing overview of the focus areas of the DMC Development Plan implementation. Anticipated 2019 Work Activities The scope and schedule of anticipated studies are such that most, if not all, of this work is expected to extend into ROCOG will continue involvement in these projects through

14 Task 2223 MULTI-MODAL POLICIES & STUDIES Anticipated 2018 Work Activities Participate in, and review findings of corridor studies, particularly those set to use MPO federal ATP funds. Participate in small-area studies recommended from the Rochester Comp Plan to redevelop under-utilized land in a transit oriented manner. Assist County and MnDOT with concept planning during the initial phase of project development for roadway improvement projects in the TIP or jurisdictional Capital Improvement Programs. Coordinate and support the City of Rochester on development of a Roundabout Implementation Policy. Work with the City of Rochester on updates to Traffic Impact Study requirements. Support local and regional partners on implementation of the 2012 Bicycle Master Plan recommendations. ROCOG staff participation in meetings of Southeast Minnesota Area Regional Trails (SMART) & Rochester PBAC Committee. Work on early implementation of Corridors & Nodes concept from the Rochester Comp Plan. (see right) Continue work with MnDOT on the statewide Bicycle and Pedestrian Counting Program. Work with transit providers in transit planning and study coordination. Provide assistance to local jurisdictions on Transportation Alternatives, Legacy Funding or State Trail Grant applications. Work with the Rochester School District and other project partners to prepare and submit grant applications in response to solicitations for Safe Routes to School projects. Work with city, county, and Mn/DOT to review count locations and assist in review & adjustment of raw count data from State Aid traffic counts that are conducted in even numbered years in the City of Rochester and on a 4- year cycle for Olmsted County. 14

15 Work Products include: 1) ROCOG will work with Rochester Public Works to conduct Complete Streets Reviews of all preservation and construction projects involving collector and arterial streets. 2) ROCOG will provide assistance to road agencies in project development for CIP projects. 3) ROCOG will provide assistance in grant application development; examples of potential programs include: o State Corridor Investment Management Program (CIMs) o State Corridors of Commerce o Transportation Alternatives Program. 4) Implementation efforts for the Rochester Area Bicycle Master Plan. 5) Staff will represent ROCOG on Technical Committees for the various transit and bike/ped studies that are underway in the Rochester area as well as providing data to consultants conducting the technical work. 6) Ongoing ROCOG participation in: a. SMART - focuses on development of major regional trail systems b. SNTC - is responsible for developing state wide plans on non-motorized modes and help develop standards and guidelines. 7) Work with land use planners in the development of land use planning principles and policies to increase non-sov mode share, particularly for the origin of the work trip to downtown. 8) Continued work in the development of multi-modal mobility principles linked to urban design. Anticipated 2019 Work Activities The same types of work as done in CATEGORY 2230: TECHNICAL PLANNING SUPPORT OBJECTIVES: To collect, maintain, and develop up-to-date base information needed for planning studies and the long-range transportation planning function of the MPO. This effort will include development and maintenance of data in a Geographic Information System database. ROCOG also maintains and periodically updates a regional traffic forecasting model for use in planning studies and to provide forecast information to outside parties requesting information. ROCOG coordinates data collection efforts with federal, state, and local agencies, and tracks economic and demographic variables to identify where past social and economic assumptions or forecasts may need to be revised or updated. 15

16 Task 2231 GIS MPO SUPPORT Anticipated 2018 Work Activities Ongoing maintenance of countywide Enterprise Street Centerline and Street Intersection Database (AddressOne). Ongoing maintenance of the Address Point GIS feature in the Enterprise Address Database (AddressOne). Enhance Enterprise Street Intersection and Centerline database street segments with additional attribution to accommodate routing functionality. This will extend the ability to utilize the centerline/ intersection database for applications that utilize network routing features such as accessibility studies. Integrate mapping elements of the ROCOG Long Range Transportation Plan into the Enterprise Street Centerline & Intersection database to enhance integration of transportation and other data. MnDOT completed development work on a Linear Referencing System (LRS) for management of roadway data with the potential to permit jurisdictions to complete update and editing of roadway data. GIS staff will incorporate the required standards into Phase 2 of the Enterprise Street Centerline & Intersections GIS database. Provide special GIS studies/support work for the MPO. Work Products include: 1) Updates to the Enterprise Street Centerline & Intersection GIS database to reflect new development activity and street development. 2) Updates to address information to reflect new development and new streets. 3) Update the Street centerline and intersection model to capture transportation related attributes. Further enhancements to this model will be reviewed and incorporated when requirements of the Statewide street centerline data model and Next Generation are adopted and released to create directional intelligence (one way streets, no left turns, etc) and provide fully 16

17 functional routing capabilities, and to be able to submit and maintain Olmsted County street centerline data in the statewide street centerline dataset. 4) Certain GIS databases are not synched with the Enterprise Street Centerline & Intersection GIS feature classes; it is important to sync other transportation related GIS databases to the Enterprise Street Centerline & Intersection database so that greater data integration can be realized. Anticipated 2019 Work Activities Ongoing maintenance of countywide Enterprise Street Centerline & Intersection database and Address Point Location GIS features within the Enterprise Address Database. Update sections of roads when various ROCOG maps are changed. Provide special GIS studies/support work for the MPO. Task 2232 TRAVEL DEMAND MODEL Anticipated 2018 Work Activities A major update of the regional ROCOG traffic forecasting model occurred in 2017 after adoption of the key transportation components of the Rochester Comprehensive Plan and prior to the modeling work done by consultants for the several DMC Implementation Studies. Upon completion of the framework implementation DMC studies, work will be done to conform the traffic model with updated downtown Rochester land use, transit and bike/ped mode shift, and network assumptions. ROCOG will enter into a contract with the consulting firm managing the DMC implementation work to run the travel demand model to meet ROCOG needs. This contract will be separate from the on-going DMC studies. This contract will be funded using local dollars and will be managed by ROCOG staff. With the consultant contract in place, ROCOG staff will continue to be responsible for the land use data used in the model, and the maintenance of the model networks. The consultants will be using the state of the art CUBE software modules with the Voyager script language. 17

18 Conduct project-level modeling as needed for various project development studies for Mn/DOT, the City of Rochester or Olmsted County. Fulfill requests for traffic forecasts and other travel behavior information on roadway projects and Traffic Impact Reports (TIR s). Work Products include: 1) Any final work in updating the ROCOG Traffic Forecasting model with a base year calibrated to 2015 conditions and a model horizon of ) Traffic forecasts by consultants, and review of forecasts by ROCOG staff for partner agencies & consultants working for these agencies or private developers. Anticipated 2019 Work Activities Deliver model runs or fulfill requests for project level traffic forecasts on an as-needed basis. Early modeling work for the next ROCOG 2045 LRTP Update. 18

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26 M E M O R A N D U M October 6, 2017 RE: FR: Year 2018 Fringe & Indirect Rates Mitzi Baker, AICP, ROCOG Executive Director Rochester-Olmsted Planning Director Data below shows the salary fringe and indirect rates that will be used for the ROCOG 2018 Work Program. The indirect rate of 25% has been agreed to by the Planning Department and the Finance team as a cap, even though the calculated rate is higher. This helps adjust for a reduction in funding compared to the previous year, while not compromising the core planning and program management functions. It will also be a more accurate reflection of the hours dedicated to the program by our Planning staff. The time staff dedicates to program eligible tasks consistently exceeds in-kind contribution required of the program. Fringe Benefit Rate for 2018: Olmsted County Finance calculated the 2018 fringe rate, based on 2016 actuals. The fringe benefit rate for 2018 is: percent. Indirect Rate for 2018: Olmsted County Finance calculated an Indirect Rate of 81.28% for Though this rate could be included in program reimbursement, we have agreed to cap this rate at 25% for 2018, as stated above. ROCHESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DRIVE SE, SUITE 100 ROCHESTER, MINNESOTA 55904

27 FROM OLMSTED COUNTY FINANCE 7/31/17 Please find below the summary of overhead rates for Planning. The percentages will be used for 2018 and are based on 2016 actuals. Thank you. Sue Hollermann Accountant ROCHESTER-OLMSTED PLANNING DEPARTMENT 2122 CAMPUS DRIVE SE, SUITE 100 ROCHESTER, MINNESOTA 55904

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