Accounts Payable Officer

Transcription

1 Position Program Status Location Tenure Accounts Payable Officer Corporate Services Part Time Geelong Permanent Date November 2018 About Bethany Bethany is a vibrant community service organisation based in Victoria that provides a broad range of prevention, intervention, support and educational services to children, young people, families and individuals. Bethany Kindergarten Services (BKS) is a subsidiary of Bethany Community Support and provides Early Years Management that aims to work towards an integrated and sustainable early childhood education system that is well positioned to achieve improved outcomes for all young children through the provision of high quality and accessible kindergarten programs. Bethany works with kindergartens across its group to deliver high quality and inclusive early childhood education progra Our Vision To be a recognised leader in providing services that work in new ways to support children, families and individuals to be the best they can, develop secure relationships and participate in their community. Our Values Courage We take action and stand up for what we believe Respect We value people and build on their strengths Integrity We are open, fair and just in everything we do Innovation We develop new ways of working to make a difference Collaboration We work together to improve outcomes Bethany s Statement of Commitment to Child Safety Bethany is committed to providing a child safe environment. We have zero tolerance of any abuse or maltreatment of children. We are committed to ensuring children and young people are able to actively participate in decisions that affect their lives. We understand our legal and moral obligations to treat any child safety concerns seriously. We report any allegations and wellbeing concerns to authorities. We are committed to the Page 1 of 5

2 cultural safety of all children including Aboriginal children, children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability. Position Objectives The key objective of the Accounts Payable Officer position will be to implement an effective and efficient payment of accounts service. The Accounts Payable Officer reports directly to the Accountant and is responsible for the accurate and timely recording of all invoices, timely payments of suppliers, resolution of supplier queries, monitoring and reporting on the output of the accounts payable function. The role will manage the accounts payable system, participate in continual improvement of the organisations policies and procedures, and identify key areas of risk. Organisational Relationships Supervisor Accountant Corporate Services Capability Framework Demonstrates commitment to social justice and social inclusion and advocates for clients to achieve positive change. Maintains a positive approach to change and adapts to new or different ways of working. Demonstrates appropriate interpersonal skills, actively participates in all aspects of the role, supports colleagues and values diversity in the team. Models and promotes organisational values including self-awareness, selfmanagement and social awareness in communications, problem solving and conflict resolution and promotes Code of Conduct. Is aware of relevant legislation and ensures compliance in work practices. Openly shares information, participates and contributes to the team to improve client outcomes. Shows initiative and looks for ways to work more dynamically. Contributes to the development of processes and systems to improve quality of service. Utilises formal and informal networks to achieve client outcomes. Works with colleagues to enact team plan and understands own role in achieving organisational mission. Personal Attributes Advocates and champions to achieve positive change Leads a culture of respectful relationships and behaviour across the organisation. Page 2 of 5

3 Is truthful and ethical and leads and reinforces expected standards of behaviour at all times. Generates ideas and solutions and takes advantage of new and emerging opportunities Creates and sustains dynamic and productive relationships to maximise outcomes. Key Responsibilities Ensure all requests for payment received are appropriately authorised and are in line with Bethany s policies and procedures and other governing documents and legislation before payment. The accurate and timely data input in the processing of invoices, and payments including staff reimbursements and supplier maintenance within the Accounts Payable system Preparation of payment runs to ensure compliance with supplier payment terms and organisation s cash flow and payment practices Preparation of quarterly performance reports for Kindergarten discretionary budgets Assist with the bookkeeping service to member kindergartens Undertake a range of operational activities associated with accounts payable including providing an escalation point for complex queries, providing advice to vendors, creditor file maintenance, monthly reconciliations, monthly accruals, petty cash and other relevant duties as required. Build and maintain working relationships with a range of internal and external stakeholders including suppliers and Kindergarten committees, responding to and resolving problems as required Ensure a working knowledge of GST and BAS preparation Undertake project work as required A high level of initiative in managing workload, responding to requests and adapting to a changing environment. Maintain records of operating performance for comparison with budget and monitor results against budget commitments Assist finance with reports as required for Board subcommittees and external stakeholders Ensure records are maintained to meet business, regulatory and legal requirements Make recommendations to effectively resolve problems or issues, by using judgment that is consistent with Bethany Values, standards, practices, policies, procedures, regulation, industrial instruments or legislation Implement and monitor agency policies and procedures and service standards. Perform other duties as required Actively participate in regular formal supervision and agency meetings. Support and participate in the Agency s continuous quality improvement process Page 3 of 5

4 Key Selection Criteria Essential 1. Competence and experience in the use of accounts payable packages, especially MYOB, Excel and other MS Office software, and other IT programs. 2. A minimum of 2 years demonstrated experience and understanding of accounts payable in a medium size organisation. Desirable 3. Demonstrated high level of written and oral communication skills 4. Demonstrated high level numerical ability and data entry skills 5. Demonstrated high level interpersonal skills in particular, negotiation and influencing skills and ability to develop sounds relationships with stakeholders 6. Demonstrated high level customer service skills 7. Demonstrated high level attention to detail 8. Demonstrated ability to plan, prioritise tasks and meet required timeframes Mandatory 9. Current full Victorian Driver s Licence 10. A satisfactory criminal records check and Working With Children Check Conditions and Remuneration Salary Ordinary Hours Status This position is classified as an award payment on the Social Community HomeCare and Disability Services Award 2010, Social and Community Services Employee, Level 4 Pay Point 1. Salary $63,687 (pro-rata). In addition, the package also includes salary sacrifice as per government legislation. Hours of work will be Monday to Thursday, to be worked between agency hours of 8am to 7pm. Part time, 45.6 hours per fortnight Conditions Other conditions of employment as per the Bethany Enterprise Agreement. Qualifying Period This position is subject to a minimum employment period (6 months qualifying) during which time the employee's suitability for ongoing employment will be assessed. Travel Travel will be required to other Bethany offices and across the Barwon South West region and other locations. Page 4 of 5

5 Physical Requirements Mandatory Requirements Right to work in Australia Sit at a computer or in meetings for extended periods - Daily Work in an open plan office - Daily Driving - Occasional Satisfactory Police Check Current employee Working with Children Check Current Drivers Licence All employees are subject to child safety screening and assessment against child safety standards as part of our thorough recruitment process. You must either be an Australian citizen; or have permanent residence status; or an appropriate via issued by the Department of Immigration and Citizenship that entitles the employee to work in Australia. Further Information Contact Phone or Sharon Downey, Finance Manager (03) or sdowney@bethany.org.au Applications To apply visit our website Applications will need to include cover letter, resume and letter addressing the key selection criteria. Closing Date 5.00pm on Wednesday 28 November Employee Declaration I have read and understood this Position Description and in signing this document agree that I am capable of fulfilling all of the requirements of the position described in this document. Additionally I agree to notify management immediately of any change in my capacity to meet any of the requirements outlined in this Position Description. Name: Signature: Date: Page 5 of 5