Manager Ministerial Resourcing

Transcription

1 Manager Ministerial Resourcing Ministerial Services and Secretariat Support, Shared Services Branch The Manager Ministerial Resourcing provides strategic leadership, oversight and management of the Ministerial Resourcing team to ensure Ministers receive the staff and resources they require to operate effectively, within the agreed parameters of set external constraints. This includes ensuring service delivery excellence to Ministers and Ministers offices and providing assurance that all resourcing decisions relating to Ministers and their offices are within relevant regulations and policies. Reporting to: General Manager Ministerial Services and Secretariat Support Location: Wellington Salary range: Corporate, K What we do matters our purpose Our purpose is to serve and connect people, communities and government to build a safe, prosperous and respected nation. In other words, it s all about helping to make New Zealand better for New Zealanders. How we do things around here our principles We make it easy, we make it work Customer centred Make things even better We re stronger together Work as a team Value each other We take pride in what we do Make a positive difference Strive for excellence Working effectively with Māori Te Aka Taiwhenua our Māori Strategic Framework enables us to work effectively with Māori. We accept our privileged role and responsibility of holding and protecting the Treaty of Waitangi / Te Tiriti o Waitangi.

2 What you will do to contribute Strategic Leadership Support the General Manager in providing strategic and intellectual leadership to the MaSS business unit as a member of the MaSS leadership team Provide strategic and intellectual leadership and direction to the Ministerial Resourcing team, setting outcomes and monitoring overall progress towards those outcomes Lead and oversee the development and implementation of the Ministerial Resourcing work programme, vision and strategic direction, ensuring staffing and entitlement functions work effectively together Take an organisational leadership role across MaSS Functional Leadership Ensure the effective delivery of the Ministerial resourcing work programme and continuation of a reputation for excellence Ensure proactive delivery of all Ministerial resourcing functions Provide direction to the team on prioritisation of work focus and integration of advice across MaSS speciality areas Develop and maintain sound quality assurance methods to ensure advice provided to the General Manager, the MaSS leadership team, Ministers and Ministerial Office staff is of the highest possible standard Define and articulate immediate and medium-term deliverables for the Ministerial Resourcing team which are aligned with the MaSS strategy and reflected in work programmes Lead and contribute to MaSS annual strategic and business planning, public accountability and reporting responsibilities, using management data analysis to support planning and reporting. As a result we will see Contribution of intellectual leadership to MaSS as a member of the MaSS Leadership Team The vision and strategic direction of the Ministerial Resourcing team is clear, future focused and aligned to the strategic aims of the MaSS group The Ministerial Resourcing function is agile, innovative and responsive to changes and developments Evidence of organisational leadership, including collaboration with MaSS Managers and Managers across DIA on cross- group and crossbranch initiatives The General Manager and MaSS Leadership team report satisfaction with the advice received from the Ministerial Resourcing team The team delivers on its work programme and corporate, planning, accountability and reporting requirements Ministerial resourcing and deliverables are aligned with the MaSS strategy and reflected in work programmes Positive feedback from Ministers and Ministerial Office staff regarding both the range of services provided and the way in which those services are delivered. Page 2 of 6

3 What you will do to contribute Operational Leadership Comply with DIA corporate policies and processes, including: o Planning and reporting: ensure all planning and reporting requirements are met o Financial management: taking accountability for financial performance, managing budgets and ensuring efficient and effective use of financial resources o Risk management: identify issues, develop risk mitigation strategies, inform the General Manager and MaSS Leadership Team as appropriate o People management: recruit, develop, support and retain high performing staff ensure strategically aligned development plans are in place for all staff to maintain and build the intellectual capability of the team. Build Capability Build the capability and performance of the Ministerial resourcing function within MaSS Foster a culture where staff understand the need for adaptability, flexibility and readiness for change Work collectively to identify and lead business improvement opportunities Actively promote the teams work and the outcomes it achieves Attract top talent, foster fresh ideas and innovative approaches to developing and delivering the ministerial resourcing function Build the teams focus on medium to long term outcomes and develop a strategic evidence base for resourcing advice and decision making. As a result we will see All DIA corporate policies and processes are complied with. The Ministerial Resourcing team continues to be highly regarded within MaSS and by other internal and external stakeholders Expertise is shared across the team and the wider MaSS group An increase in capability within the Ministerial Resourcing team Opportunities are identified and taken to promote the work of the team and the outcomes it achieves Business improvement opportunities are identified and operationalised. Page 3 of 6

4 Advise Collaborate with Influence Inform Manage/ lead Deliver to The Department of Internal Affairs What you will do to contribute Sector & Stakeholder Engagement Develop and maintain productive relationships with key internal and external stakeholders, ensuring sound communication and shared understanding of requirements Contribute to the establishment of partnerships with key agencies and stakeholders to deliver outcomes Ensure that all advice has had appropriate input from relevant teams within MaSS, particularly those responsible for service delivery Represent MaSS, the Branch, the Department at critical, high-level and potentially sensitive meetings as required. Health and safety (for self and team) Take responsibility for keeping self and team free from harm Ensure staff are informed of Health and Safety requirements in the workplace and are equipped to carry out their work safely As a result we will see The Manager Ministerial Resourcing is recognised by stakeholders a trusted advisor All advice, analysis and content developed by the team incorporates input from relevant areas of the business The Manager Ministerial Resourcing represents the Branch, and the Department as and when required. All requirements of DIA s Health and Safety policy and procedures are met. Who you will work with to get the job done Internal External General Manager, MaSS MaSS Leadership Team Ministerial Resourcing team staff Senior Managers across DIA Relevant DIA staff and advisors, including Legal, Shared Services, SST Office of the Prime Minister and Cabinet Portfolio Minister(s) and staff of Ministerial Offices Parliamentary Service Central Agencies Crown entities and agencies associated with MaSS and the Department Your delegations as a manager Human Resources Level D Financial delegations Level D Direct reports Page 4 of 6

5 Your success profile for this role At DIA, we have a Capability Framework to help guide our people towards the behaviours and skills needed to be successful. The core success profile for this role is Senior Leader. Keys to Success: Adaptive leadership Driving innovation and transformation Strategic agility Political savvy Empowering people for success Inspiring others through vision and purpose What you will bring specifically Experience: Proven experience in a strategic operational leadership role, within the public sector Proven experience managing, monitoring and reporting on delivery of services Proven experience identifying and promoting strategic opportunities and development in the public sector Proven success in promoting and implementing innovation and change, moving an organisation towards a desired future and gaining the commitment of staff to that future Experience in creating an environment conducive to building capability that is conceptually robust and evidence informed High level of proven competence in public sector financial and asset management and people management Knowledge: Understanding of the broader strategic context including the Departments and Government s overall desired outcomes and goals A comprehensive understanding of Government and parliamentary processes, conventions, structures and functions including public sector budget management Skills: Ability to relate to and gain the confidence of diverse stakeholders, including Ministers Demonstrated sound judgement dealing with complex, sensitive or ambiguous issues Pragmatic, solutions focused approach with well-developed perceptions and judgement Commitment to supporting and nurturing staff Demonstrated planning and priority setting skills to inform development of priorities and work programmes Other requirements: Post graduate University Degree Page 5 of 6

6 Your success profile for this role What you will bring specifically complementary to Public Policy, Law, Governance or similar Ability to obtain and maintain Top Secret Security Clearance Page 6 of 6