2016 National Tribal Transportation Conference

Transcription

1 Alaska Tribal Technical Assistance Program Center 2016 National Tribal Transportation Conference Darrel Williams Project Management Development Planning

2 Project Management Developing and planning project management for a project Policies Project Design Cost analysis Planning Work force Risk Time frame & delivery dates Historical information

3 Remember The project is part of the larger Organization We need the project to be successful. We also need the tribe to be successful

4 Project Management Based on success and failure Success On time At or below cost Passed inspections Accepted by owner Local employment Development of in-house trades Failure Late delivery date Exceeds forecasted costs Schedule delays Excessive change orders Contractor conflicts Late payments Inspection deficiencies Audit findings

5 Project success Depends on several things Good planning

6 Evaluating how complicated the project is

7 Planning Benchmarking and Administration What represents done?? 15% - Concepts 30% - written draft, includes information and layout (review, amend, and approve) 60% - finished draft (review, amend, and approve) 90% - final draft (review, amend, and approve) Final - Product

8 Evaluating Risks Technical External Environmental Organization Construction

9 Identifying Risk Issues Risk assessment Aggregated risk list Monitoring Safety meetings Risk Auditing After Risk Assessment Report

10 Risk has applications Information about work types Insurance requirements Risk actions Risk monitoring Project parts Performance reports Cost controls

11 Technical Risks Planning errors Designs Incomplete information Late work Long lead materials Unexpected issues False work

12 External Risks Agreements with others fail Cost changes Market -Labor force Funding changes Stakeholders request project changes Litigation Poor stakeholder decisions Local planning conflicts

13 Environmental Risks Agency permitting and approvals Regulatory changes Historic sites NEPA escalation Air quality issues Hazardous waste discovery Streamlining process errors

14 Organizational Risks Key Staff changes Retention Escalation of workloads Internal red tape Changes in priorities and scope Administration of Contractors Internal pressure costs performance - quality

15 Construction Risks Materials changes cost quality -availability Workmanship Falling behind schedule Disadvantaged Business compliance Utilities Equipment failure Acts of God (Force Majeure) Weather Insurance

16 Evaluate as Matrices (parts) Is a representation of a level of risk Provides a logical way to measure - high medium and low outcomes and plan accordingly Risk Category High Medium Low Review Date Responsibility Third Party - Defining required utility relocations from preliminary design x Owner Output Plans and Details - Asbuilt

17 Tribal Policies Procurement Contingency funds Prevailing wage Inspections Bonding Approvals Cost controls RFP language & conditions Profits and retention Hiring and training of tribal members Bonding Work delays

18 Determine what you need to evaluate the work and costs of the project What costs to include Quantities Estimates of material How to get the material to the workplace PS&E Plans Specifications & Estimates Project Scoping & Engineering Project Scoping & Estimates Will determine how you plan to manage the project

19 Force account vs contract RFP RFQ Production Rates Delivery date Potential delays Procurement Expeditor Purchase & markup NTP

20 Production Rates Apply to force account and contractor How to evaluate work time and costs Cost Controls We need to answer some questions How much material can be hauled in an hour? How many feet of wall can a carpenter build in an hour?

21 Predeveloped cost estimation

22 Production Rate Utilize local resources Construction organizations Historical bid data Use RFQ process Recreate reasonable assumptions about costs and tasks How much profit and overhead is reasonable?

23 PS&E - Cost Analysis Include in RFP as scope of work

24 Estimated Production Rates You have to know your costs

25 Information is assembled in a cost sheet All costs Provides estimate of cost Time Hours needed Identifies missing information

26 Preliminary estimates allows you to estimate the Project schedule Two evaluations CPM Math based schedule estimate Sequencing less complicated but can miss information CPM Example

27 Critical Path Method uses a sequence of estimated values to develop schedules Still need estimated times to complete Identifies tasks that could delay the entire project

28 Sequencing is more generalized Categorized by project parts and tasks That can be developed by work or by contractor delivery date Also creates a clear framework to track costs

29 Project Development Federal Lands Highway Project Development &Design Manual Known as - PDDM

30 FHWA PDDM

31 Contracting Is it evaluated? Scoping effort Cost analysis

32 Example RFP- forms Fair and Open Process

33 Compliance and Policies

34 Questions & Discussion