Social Audit Report. January 2009 BSCI 7-01/09

Transcription

1 Social Audit Report January 2009 BSCI 7-01/09 All rights reserved. No part of this publication may be reproduced, translated, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, be lent, re-sold, hired out or otherwise circulated without the FTA s authority. Copyright 2004 by FTA Foreign Trade Association, Brussels gsm Global Sustainable Management GmbH, Cologne Migros-Genossenschafts-Bund, Zürich Systain Consulting GmbH, Hamburg

2 Social Audit Report RITUU EXPORTS PVT. LTD Page 2 of 11 Social Audit Report Factory Name: RITUU EXPORTS PVT. LTD. Factory Address: 23, TOPSIA ROAD, 3RD FLOOR.KOLKATA , INDIA Management Representative: MS. RITUU GUPTAA Audit Results for BSCI Social Requirements Part B: Audit Results for Best Practice for Industry Part C: Good 1 Improvement Needed Non-compliant Good Improvement Needed Audit initiated by: BSCI Member : Supplier: Auditing Company Name: RINA INDIA PVT.LTD Audit report number: 2011 IQ MR 480 DBID number: Lead Auditor s name and SAAS certificate K.T.CHANDRAMOHAN-005/2004 number: Auditing Company Address: Audit Date: Date of the new BSCI to be started: (3 years from the initial audit) Number of Initial audits performed at this facility (Cycle number 1, 2, 3..): Agreed date for closing the CAP (if applicable): , DURGA COMPLEX, LSC, MAYUR VIHAR PHASE-2, DELHI INDIA Date, Signature & Stamp: K.T.CHANDRAMOHAN 1 Due to the sampling nature of the auditing exercise, absence of findings during an assessment does not assure the full compliance of the facility nor does it guarantee that violations may not appear in the future. BSCI and the auditing company do not accept responsibility for conditions at other locations that may be used in the supply chain of the relevant product or service since this report covers the production site listed under audited company only. Copyright 2004 The English version is the legally binding one. BSCI 7-01/09

3 Social Audit Report RITUU EXPORTS PVT. LTD Page 3 of 11 Lead-Auditor K.T.CHANDRAMOHAN Additional Auditor ABHASH AGARWAL Audit Date Number of man days applied 1.5 A. Master Data For full details on the business structure of the company, see complete Master Data in the Audit Questionnaire. Location of audited Company Basic Data Name of Company RITUU EXPORTS PVT. LTD. Year of foundation Legal status Private ltd Street 23, TOPSIA ROAD, 3RD FLOOR. Language(s) spoken in company City KOLKATA Total production capacity per month Zip Code Contact Person English/Hindi/Bengali PCS Country INDIA Name MS. RITUU GUPTAA Phone Position / Language Fax NIL Phone MANAGING DIRECTOR/ENGLISH/HINDI/BEN GALI DBID Number rituu@rituusbags.com Business Activities Clothing: Construction Material: Electronic Groups: Eyewear (Glasses): Furniture: Leather Goods (except shoes): Machinery: Other hard goods: Shoes: Textiles: Toys: Textiles raw material or accessories Copyright 2004 The English version is the legally binding one. BSCI 7-01/09

4 Social Audit Report RITUU EXPORTS PVT. LTD Page 4 of 11 B. Audit Assessment Part B BSCI Mandatory Social Requirements Results NA B.1 Management Practice B.2 Documentation B.3 Working Time B.4 Compensation B.5 Child Labour / Young Employees B.6 Forced Labour / Prisoner Labour / Disciplinary Measures B.7 Freedom of Association / Collective Bargaining B.8 Discrimination B.9 Working Conditions B.10 Health and Social Facilities B.11 Occupational Health and Safety B.12 Dormitories B.13 Environment Total Result: Good Improvements Needed Non-compliant Remarks COMPANY OPERATES IN A INDUSTRIL AREA. AUDITOR STARTED THE AUDIT AT 1000 HRS.THE METHODOLOGY OF AUDIT WAS EXPLAINED TO THE MANAGEMENT.ALL RELEVANT EMPLOYEES AND TOP MANAGEMENT WERE PRESENT DURING OPENING MEETING. BEING SMALL ORGANISATION, MANAGING DIRECTOR DIRECTLY MONITORS IMPLEMENTATION OF CODE OF CONDUCT. FACTORY ACT AND OTHER APPLICABLE ACTS ARE DISPLAYED.RISK ASSESSMENT FOR EACH ACTIVITY NOT IDENTIFIED AND CONTROL MEASURES ALSO NOT DEFINED ACCORDINGLY. NO SUB CONTRACTORS USED FOR ANY ACTIVITY.ALL JOB DONE INSIDE.ANTI CORRUPTION/BRIBERY POLICY DISPLAYED AND AWARENESS GIVEN. ALL LEGAL LICENSES SUCH AS FACTORY LICENSE, POLLUTION NOC FOUND OBTAINED. SOCIAL POLICY MADE AND DISPLAYED.PERSONNEL FILES OF ALL EMPLOYEES MAINTAINED WITH AGE PROOF, WORK CONTRACT. TIME RECORD MAINTAINED THROUGH ATTENDANCE SHEET.WAGE SLIP GIVEN.SOCIAL INSURANCE FUND GIVEN.NO FEMALE EMPLOYEE AVAILED ANY MATERNITY BENEFITS, BUT SYSTEM IS AVAILABLE TO GET BENEFITS AS PER ESI RULES.WORK RULES Please fill in under results 2 = Good 1 = Improvements Needed 0 = Non-compliant NA = Not Applicable No deviation from requirements or only minor deviations and full protection of employees is given Deviations in the minority of requirements and no crucial points Deviations in 50% or in the majority of requirements or/and in crucial points (double framed) Requirements do not match to the company structure

5 Social Audit Report RITUU EXPORTS PVT. LTD Page 5 of 11 MADE.TRAINING RECORDS FOR SAFETY, FIRST AID OBSERVED.ACCIDENTS/FIRST AID MEDICINE USAGE RECORDED.8 EMPLOYEES TRAINED FOR FIRST AID. PROPER RECORDING OF WORKING TIME EVIDENCED THROUGH ATTENDANCE SHEET. NEW COMPUTERISED TIME RECORDING SYSTEM IS BEING IMPLEMENTED. WORKING TIME COMPLIES WITH LEGAL REQUIREMENT OF 48 HRS PER WEEK AND NO OT EVIDENCED NATIONAL FLOOR LEVEL WAGE IS GIVEN AS LOWEST WAGE.(2990 AND ADDITIONAL 110/- AS HRA) ESI,PF BENEFITS PROVIDED. HOLIDAYS ARE GIVEN.NO UN REASONABLE DEDUCTION FROM WAGES OBSERVED NO CHILD LABOUR OBSERVED.ALL WORKERS FOUND MORE THAN 18 YEARS.COMPANY HAS PROPER SYSTEM TO VERIFY AGE AT THE TIME OF RECRUITMENT NO DEPOSIT OF SECURITY/ OR ORIGINAL DOCUMENT REQUIRED.EMPLOYEES ARE FREE TO LEAVE FACTORY AFTER 8 HOURS OF DUTY.NO EVIDENCE THAT WORK IS CARRIED OUT UNDER ILLEGAL THREAT. WORKER COMMITTEE FORMED.MEETING CONDUCTED EVERY TWO MONTH.NO UNION.SUGGESTIONS/COMPLAINTS ARE DISCUSSED AND MANAGEMENT TAKES NECESSARY ACTION IF REQUIRED NO EVIDENCE OF ANY DEVIATION ON BENEFITS, COMPENSATION. NO DESCRIMINATION BASED ON RELIGION-NO MANDATORY PREGNANCY TEST REQUIRED. FACTORY LAY OUT ACCEPTABLE. BUILDING IS IN A VERY CROWDED INDUSTRIAL AREA.FLOOR TEMPERATURE ACCEPTABLE.ENOUGH LIGHT OBSERVED. CLEAN PRODUCTION AREA-WASTAGES ARE ONLY LEATHER CUT PIECES WHICH ARE FOUND KEPT AT PROPER PLACE. PURIFIED WATER PROVIDED FOR DRINKING.ENOUGH TOILET FACILITIES FOUND.FIRST AID MEDICINES PROVIDED..8 PEOPLE TRAINED FOR FIRST AID.EVACUATION PLAN DISPLAYED ON EVERY FLOORS, WORKERS TRAINED.FIRE EXTINGUISHERS ARE INSTALLED IN ENOUGH NOS. NO DORMITORY PROVIDED. Please fill in under results 2 = Good 1 = Improvements Needed 0 = Non-compliant NA = Not Applicable No deviation from requirements or only minor deviations and full protection of employees is given Deviations in the minority of requirements and no crucial points Deviations in 50% or in the majority of requirements or/and in crucial points (double framed) Requirements do not match to the company structure

6 Social Audit Report RITUU EXPORTS PVT. LTD Page 6 of 11 Audit Corrective Action Plan (CAP) Part B BSCI Mandatory Social Requirements Management Practice Findings and Necessary Improvements B.1.8- Detailed activity wise risk assessment not carried out CA:Activitywise risk assessment to be carried out and control measures taken accordinglyt Implementatio n Date Documentation NO IMPROVEMENT REQUIRED Working Time NO IMPROVEMENT REQUIRED- Compensation NO IMPROVEMENT REQUIRED- Child Labour / Young Employees NO IMPROVEMENT REQUIRED- Forced Labour / Prisoner Labour / Disciplinary Measures NO IMPROVEMENT REQUIRED- Freedom of Association and Collective Bargaining NO IMPROVEMENT REQUIRED- Discrimination NO IMPROVEMENT REQUIRED- Working Conditions NO IMPROVEMENT REQUIRED- Health and Social Facilities NO IMPROVEMENT REQUIRED- Occupational Health and Safety B.11.2e-Signs and warnings reminding employees to wear PPE in areas where required to be used found missing. CA:Enough signs and warnings to wear PPE to be posted at relevant area. B.11.2l-Risk assessment for expectant mothers not done so that steps are taken to remove risk to their health CA:Risk assessment to be done and steps are to be taken accordingly as female employees found working Please fill in under results 2 = Good 1 = Improvements Needed 0 = Non-compliant NA = Not Applicable No deviation from requirements or only minor deviations and full protection of employees is given Deviations in the minority of requirements and no crucial points Deviations in 50% or in the majority of requirements or/and in crucial points (double framed) Requirements do not match to the company structure

7 Social Audit Report RITUU EXPORTS PVT. LTD Page 7 of 11 B.11.8a- Pulley guards found missing on few old machines CA;Pulley guards to be made for all sewing machines Dormitories NOT APPLICABLE- Environment NO IMPROVEMENT REQUIRED K.T.CHANDRAMOHAN Date / signature / stamp Auditor Signature / stamp Company Please fill in under results 2 = Good 1 = Improvements Needed 0 = Non-compliant NA = Not Applicable No deviation from requirements or only minor deviations and full protection of employees is given Deviations in the minority of requirements and no crucial points Deviations in 50% or in the majority of requirements or/and in crucial points (double framed) Requirements do not match to the company structure

8 Social Audit Report RITUU EXPORTS PVT. LTD Page 8 of 11 C. Audit Assessment Part C Best Practice for Industry - Voluntary implementation but auditing is mandatory Results C.1 Policy 2 1 NA C.2 Planning and Implementation C.3 Management Review C.4 Control of Subcontractors / Suppliers / Sub-suppliers C.5 Control of Homeworkers C.6 Compensation C.7 Child Labour C.8 Evasion C.9 Outside Communication Ripe for SA8000 Certification with regard to audit results B. and C.: YES X NO Training and assistance necessary but SA8000 certifiable YES X NO Remarks PRESENT COMPLAINCE IS LIMITED TO BSCI REQUIREMENTS. THE BEST PRACTICES ARE REQUIRED TO BE IMPLEMENTED BEFORE THE COMPANY CAN GO FOR SA 8000 STANDARD IMPLEMENTATION. Please fill in under results 2 = Good 1 = Improvements Needed NA = Not Applicable No deviation from requirements Deviation from requirements Requirements do not match to the company structure Copyright 2004 The English version is the legally binding one. BSCI 7-01/09

9 Social Audit Report RITUU EXPORTS PVT. LTD Page 9 of 11 Audit Corrective Action Plan (CAP) Part C Best Practice for Industry Findings and Necessary Improvements Yes Agreed No Implementation Date Policy NO TRAINING ON SA 8000 POLICY PROVIDED. MORE AWRENESS AND TRAINING REQUIRED ON THE SA 8000 POLICY NOT DECIDED Planning and Implementation Management Review Control of Suppliers / Subsuppliers PERIODIC TRAINING AND AWARENESS PROGRAMME ON SA 8000 STANDARD NEED TO BE INCORPORATED AND CARRIED OUT.NO PROGRAMME PRESENTLY FOR AWARENESS TRAINING PERIODIC MANAGEMENT REVIEW MEETING NOT CARRIED OUT ON SA 8000 IMPLEMENTATION. STRUCTURED MANAGEMENT REVIEW NEEDS TO BE CARRIED OUT PERIODICALLY TO REVIEW SA 8000 REQUIREMENTS SUPPLIERS MONITORING NEED IMPROVEMENT WITH RESPECT TO SA 8000 COMPLIANCE.NO MONITORING DONE PRESENTLY. NOT DECIDED NOT DECIDED NOT DECIDED Control of Homeworkers NO IMPROVEMENT REQUIRED AS NO HOME WORKERS ARE USED FOR ANY ACTIVITIES PRESENTLY.ALL ACTIVITIES ARE DONE INSIDE NOT APPLICABLE Compensation Child Labour BASIC NEED WAGE CALCULATED AS 3500/-FOUND TO BE MORE THAN MINIMUM WAGE PAID. NO PLAN TO PAY BNW AMOUNT FOUND. FEW WORKERS ARE PAID MINIMUM WAGE AS PER NATIONAL FLOOR LEVEL WAGE CHILD REMEDIATION PLAN NOT MADE IN CASE CHILD FOUND WORKING THOUGH NO CHILD LABOUR FOUND WORKING NOT DECIDED NOT DECIDED Evasion NO IMPROVEMENT REQUIRED AS PRESENTLY NO CASUAL WORKERS FOUND BEING USED BY COMPANY NOT APPLICABLE Outside Communication DEMONSTRATION AND EVIDENCE OF STAKEHOLDER COMMUNICATION AS WELL AS ACTION TAKEN ON ANY FEED BACK RECEIVED NEED IMPROVEMENT. NO SYSTEM FOR STAKEHOLDER COMMUNICATION PRESENTLY. NOT DECIDED K T CHANDRAMOHAN Date / signature / stamp Auditor Signature / stamp Company Copyright 2004 The English version is the legally binding one. BSCI 7-01/09

10 Social Audit Report RITUU EXPORTS PVT. LTD Page 10 of 11 List of Audit Attachments Obligatory Attachments Attached? 1. Employees Interview Sheet YES 2 Photos: outside factory compound, production floor, canteen, dormitories, display of the code of conduct, nursery, etc. YES 3 Child Labour Record Sheet YES Required copies to be available as part of the audit pack, if no legal prohibition for collecting the record, according to local law. Available with the audit files? 4 Collective Bargaining Agreement NO 5 Personnel File sample YES 6 Time Record sample YES 7 Payslip sample YES 8 Payment to Social Insurance Fund YES 9 Wage List sample YES 10 Maternity Leave sample NA 11 Work Rules YES 12 Documentation on Health and Safety Training YES 13 Documentation on Social Issues made by officials or other social audit NO 14 Agreement with a union or other worker representative NO 15 Authorization for exemptions from statutory regulations NO 16 LEGAL DOCUMENTS-FACTORY LICENCE, POLLUTION NOC YES Copyright 2004 The English version is the legally binding one. BSCI 7-01/09

11 Social Audit Report RITUU EXPORTS PVT. LTD Page 11 of Copyright 2004 The English version is the legally binding one. BSCI 7-01/09

12 RITUU EXPORTS PVT. LTD BSCI AUDIT Front view of co Notice board Stitching of bags finishing work Evacuation Plan fire extinguisher

13 First aid box rest area Leather cutting work bag coloring work Attendance recording

14 Audit Questionnaire RITUU EXPORTS PVT. LTD Page 31 of 39 Employees Interview Sheet Number Employees interviewed in total 04 Female employees interviewed Number 02 Employees aged < 18 years interviewed Seasonal workers interviewed Pregnant employees interviewed Migrant workers interviewed Apprentices interviewed Interviews conducted on site 4 Disabled persons interviewed Interviews conducted off site Full time workers interviewed 4 Individual interviews conducted 2 Part time workers interviewed Group interviews conducted 2*1 Language(s) used for employee interviews Hindi, Bengali Yes No Was an interpreter used? No. of interview Essentials (If the number of rows is not enough, please add pages as needed and include with the attachments). 3 WORKERS CONFIRMED REQUIREMENT OF AGE PROOF - NO CHILD LABOUR SEEN NO REQUIREMENT OF DEPOSITS, ORIGINAL DOCUMENTS WORKERS FOUND AWARE ABOUT SAFETY REQUIREMENTS. PEOPLE FOUND TRAINED EVACUATION PLAN FOUND IN ALL FLOORS.WORKERS GIVEN TRAINING PPES FOUND BEING USED.SIGNAGE FOUND LESS DISCIPLINARY PRACTICES ARE AS PER COMPANY RULES NO DISCRIMINATION OBSERVED.ALL CASTE,RELIGION FOUND WORKING TOGETHER EQUAL WORK, EQUAL WAGE OBSERVED, NO VERBAL ABUSES NOTICED WORKERS INFORMED THAT NO OVERTIME CARRIED OUT PRESENTLY TO 1900 WORKING TIME PROPER IN AND OUT TIME RECORDED IN ATTENDANCE WAGES PAID IS RS. 3100/ MONTH ( PF DEDUCTED ON 2990, BASIC & HRA ) WAGE SLIPS GIVEN IN ENGLISH, HINDI & BENGALI MOST OF THEM STAYING IN NEARBY PLACE FIRE EXTINGUISHERS IN ALL FLOORS PROPER FIRE ALARMS MAINTAINED.EXITS ARE MARKED WORKERS FOUND TRAINED FOR EVACUATION, FIRE AND FIRST AID. WORKERS HAVE ENOUGH SPACE TO CARRY OUT WORK. FIRST AID MEDICINES AVAILABLE IN ALL FLOORS Copyright 2004 The English version is the legally binding one. BSCI 6-01/09

15 Audit Questionnaire RITUU EXPORTS PVT. LTD Page 39 of 39 Child Labour Record Sheet Name Birthday Attending school Present during regular shoollessons Met in non hazardous areas Receives an education Since when in he company Working under ILO-Convention 138 exception Comments Month / Year Yes / No Yes / No Yes / No Yes / No Month / Year Yes / No Remedial Actions (incl. time frame) : NA Date / signature / stamp Company Copyright 2004 The English version is the legally binding one. BSCI 6-01/09

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