Human Capacity Development Fund for the SAA

Transcription

1 Human Capacity Development Fund for the SAA 1. JOB TITLE National Technical Assistant Management and Logistics (NTAM) 2. CATEGORY Not applicable 3. DEPARTMENT / WORKPLACE / CONTRACT DURATION Place of work: Ministry of European Integration, Pristina, Kosovo Contract duration: one year renewable (ma 4 years total) 4. WORK ORGANISATION The position involves full time employment for the duration of the contract (100% occupancy) The position is not epected to involve travel abroad. 5. POSITION ON ORGANISATIONAL CHART The NTA answers directly to the General Coordinator of the Human Capacity Development Fund (HCDF). 6. JOB PURPOSE Objectives In the framework of their donor assistance programmes supporting the Republic of Kosovo, the Grand Duchy of Luembourg and the Kingdom of Norway are contributing a total of 3,5 million Euros to assist Kosovo s efforts to meet the requirements of the Stabilisation and Association Agreement (SAA) with the European Union (EU). The SAA, which has entered into force in spring 2016, is the first document establishing a contractual relationship with the EU, and provides, for a period of 10 years, the main reference framework for Kosovo s progress towards European integration. In order to meet its SAA obligations, Kosovo needs to engage in further democratic reforms, achieve social and economic development, and progressively align with EU legislation and standards, so that it is able to fully implement the EU acquis upon accession. Policy background Support is being provided in 19 key policy areas: 18 EU negotiation chapters and one horizontal theme: Chapter 1: Free movement of goods; Chapter 3: Freedom of establishment and freedom to provide services; Chapter 4: Free movement of capital Chapter 5: Public procurement; Chapter 6: Company law; Job Description - Technical Assistant - RHU_132_uk.doc Page 1/7

2 Chapter 7: Intellectual property law; Chapter 8: Competition policy; Chapter 9: Financial services Chapter 10: Information society and media Chapter 12: Food safety, veterinary and phytosanitary policy; Chapter 15: Energy; Chapter 18: Statistics; Chapter 19: Social policy and employment Chapter 23: Judiciary, fundamental rights; Chapter 24: Justice, freedom and security; Chapter 27: Environment Chapter 28: Consumer protection and health Chapter 32: Financial control Public administration reform. These chapters are of high immediate relevance for the implementation of the SAA. Public administration reform entails in general terms the improvement of policy planning, the strengthening of the human resources of the administration and public finance management reforms. Overall, while general knowledge is present in all parts of the administration, specialist knowledge on the practical implementation and day-to-day enforcement of the EU acquis is insufficient. Current assistance programmes offer many trainings but these are of limited potential. Therefore, other forms of Human Capacity Development (HCD) are planned to be delivered through this project. The types activities that may be financed include a wide range of possible measures, comprising innovative ones in the Kosovo contet (Trainings / trainings of trainers; TA and coaching; Study tours and secondments to member state institutions involved in acquis implementation; In-depth research of EU policies to support the formulation of national policies). The main beneficiaries of the project are the MEI as the main coordinating institution, as well as line ministries and national-level independent institutions and agencies engaged in the implementation of EU law in Kosovo. Envisaged results Specific key deliverables include that that: A Human Capacity Development Fund is set up and implemented (to strengthen the human resources of the Kosovo administration); Key topics of the integration process are effectively communicated By the end of the project, MEI should be able to continue to organise capacity development activities, using national funds as well as donor assistance, to the key departments of the administration responsible for implementing the NPISAA. Necessary management support to MEI In order to deliver the above, the workload of MEI is epected to be considerable. Therefore, Luembourg and Norway will finance four eperts to work with MEI on the implementation of the project: one international EU Integration Capacity Development Epert providing strategic programme management advice (already recruited), and three national technical assistants to help MEI organise and implement the project with specific regard to: project management, organisation & logistics (subject of the present job description) Job Description - Technical Assistant - RHU_132_uk.doc Page 2/7

3 financial administration and management public procurement The successful candidates will work as part of one integrated team. Their personal profiles should match at least one of the 3 areas of work indicated above. Assistants will work at the premises of MEI, and support those responsible for implementing the assistance project within the Ministry of European Integration. They will also co-operate with the EUI Capacity Development Epert, as well as LuDev and the Norwegian Embassy. 7. DUTIES AND MAIN TASKS 7.1. Main Tasks Assist in every aspect of project management and preparation of the Steering Committee. Participate in the planning and eecution of project activities plan, organize, and manage project events, trainings, study tours as well as technical assistance missions by eternal eperts, etc.; Monitor agreed project activities and the delivery of contracted services to ensure efficient and timely implementation liaising with the departments of MEI, project beneficiaries, as well as eperts and contractors; Manage project budgets keeping track of financial flows, preparing payment forecasts based on agreed activities, assist in the acquisition and allocation of donor funds in the Treasury to ensure project cash-flow, facilitating the timely and regular eecution of payments in line with eisting agreements and contracts, supporting accounting and financial reporting processes; Help ensure the regularity of implementation verifying that all activities comply with applicable legal regulations, agreed management processes and documentation requirements, working for the prevention, identification and correction of any irregularities or any misuse of funds (verification of project outputs and compliance with deadlines, controlling and archiving project documentation, on-the-spot checks of project implementation, etc.). Contribute to the production of monitoring reports and the organisation of evaluations at the request of MEI, LuDev and the Steering Committee supervising the implementation of the project. Facilitate communication between the relevant departments of the Ministry of European Integration, eperts, and other relevant stakeholders Secondary Tasks Assist in procurement processes prepare and co-ordinate the recruitment of eternal eperts, eecute small-scale procurement of logistical and other services, as well as supplies needed for project management. Participate in the preparation of technical specifications and terms of references and other tender documents, and in the selection of contractors; Assist in financial management verifying and archiving invoices and other supporting documents underlying ependiture, determining the eligibility of reported costs, supporting the processing of payments (preparation of documents) tasks by the Ministry of European Integration; registering electronically financial flows and documentary evidence in the projects IT support system. Facilitates the planning and eecution of financial control and audit tasks, and the followup of management tasks resulting from these. Job Description - Technical Assistant - RHU_132_uk.doc Page 3/7

4 TASKS OF NATIONAL TECHNICAL ASSISTANTS TO MEI (overview) Assist MEI in EUI Capacity Building Asst. Programming o Strategic planning, priority setting Management Assistant Procurement Assistant Financial Assistant o Co-ordination with donors o Identification of project proposals o Project design and QC o Project selection Procurement o Formulation of specifications and ToRs o Tendering / epert selection o Contracting with suppliers o Contract supervision / backstopping to eperts Implementation o Design of management processes o Logistics and organisation o Financial management and payments o Reporting for finance and accounting (monthly) o Irregularities management Steering Committee o Organisation of sessions o Review of progress by MEI between sessions o Prepare monitoring reports (quarterly, half-yearly) for SC o Prepare strategic proposals for SC Legend: o Audits and follow-up o Evaluation Job Description - Technical Assistant - RHU_132_uk.doc Page 4/7

5 first responsible assistant additional contribution Job Description - Technical Assistant - RHU_132_uk.doc Page 5/7

6 8. COMMUNICATION In-house contacts Has frequent contacts with the MEI Department of Economic Criteria; Department of Finance and General Services Has frequent contacts with the Resident Representative of LuDev, the Embassy of Norway, and the EU Integration Capacity Development Adviser of the Project. Eternal contacts Has regular contact with line ministries, national agencies and other donors in the sectors supported by the Project. 9. COMPETENCY PROFILE 9.1. Specific professional -competencies Referential: Main Competencies Mastered Advanced Specialised Planning and eecution of human capacity development projects Knowledge of project management and administration Project Monitoring and Evaluation Ability to check and supervise legal correctness of implementation Knowledge of national and international procurement processes and legislation Knowledge of project financial management Knowledge of public finance 9.2. Generic professional skills Referential -Mastered Advanced Specialised IT skills Word Ecel Powerpoint Development Cooperation Competencies Knowledge and understating of Luembourg and Norwegian development cooperation. Knowledge and understanding of international development cooperation. Scientific or technological competencies Methods of capacity development Job Description - Technical Assistant - RHU_132_uk.doc Page 6/7

7 Competencies related to the regulatory environment, economical and political enviroment Know the EU integration process of Kosovo Know the public administration culture of Kosovo Know the public finance management system of Kosovo Know the public procurement system of Kosovo Language competencies Understanding Oral Written Speak Written Albanian C1 C1 C1 C1 English B2 B2 B2 B Transversal competencies Transversal competencies (Maimum eight)) Listening, advisory skills Analytical Skills Decision-making Initiative Negotiating influence Organisation, planning Problem Solving Attention to detail, controlling Simple situations Comple situations 9.4. Education and/or Eperience - mandatory or desirable Mandatory Education: Relevant university education: law, economics, finance, accounting General eperience: 8 years general professional eperience; at least 3 to 5 years work eperience in Kosovo Specific eperience: 3 years eperience in project management, preferably involving capacity building related to EU integration, and donor assistance; Eperience in the financial management of public funds (national budget or donor projects) Desirable: Eperience in public procurement (participation in the preparation of tender documentation (specifications, terms of reference, etc.), participation in the organisation and implementation of the selection of contractors under national law or donor programmes) Eperience with the EU integration process Eperience with inter-ministerial coordination Job Description - Technical Assistant - RHU_132_uk.doc Page 7/7