We currently have a position for a Recruitment Events Administrative Assistant, working in the Recruitment and Outreach Department.

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1 ADMISSIONS, RECRUITMENT AND MARKETING SERVICE RECRUITMENT AND OUTREACH DEPARTMENT Recruitment Events Administrative Assistant Ref: SC3233 The Post We currently have a position for a Recruitment Events Administrative Assistant, working in the Recruitment and Outreach Department. The postholder will work as part of a team which has responsibility for the organisation and delivery of recruitment events such as the main university Open Days, Applicant days, Mini Open Days and Campus Tours events. You will be one of the key points of contact for the coordination of Student Workers employed by the Recruitment Events team. You will have administrative experience, experience of assisting with promotional events and excellent communication skills. Informal Discussion For an informal discussion please contact Jane Bryan, Recruitment Events Officer via j.bryan@uea.ac.uk or Tel: Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary will be 18,777 to 20,989 per annum on Grade 4 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale.

2 Starting Date The post is available from 23 January 2018 or as soon as possible thereafter on a full-time, indefinite basis. A job-share arrangement will be considered. Terms and Conditions of Appointment Full details of terms and conditions of employment for Secretarial & Clerical staff will be made available to the candidate to whom the appointment is offered. Annual Leave Entitlement There is an annual holiday entitlement of 20 days plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Disclosure and Barring Service This appointment will be subject to a criminal record check at Enhanced level from the Disclosure and Barring Service. Proof of Qualifications The person specification for this post lists qualifications that are essential and you may hold some or all of these qualifications. Please note that if you are short listed for interview you may be asked to bring to interview original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK in line with a list of acceptable documents which we will provide to shortlisted candidates when invited for interview. Please DO NOT provide this with your application. This vacancy is not eligible for sponsorship under Tier 2 and non-eea workers must hold, or obtain, permission to work in the UK which would allow them to take up this post without requiring a Certificate of Sponsorship. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service.

3 APPLICATION AND RECRUITMENT PROCESS To apply for this vacancy, please follow the online instructions at: Your completed application should be submitted by 2 January Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post Equal Opportunities Monitoring Form Please note that the application form contains an Equal Opportunities section which must be completed. The Equal Opportunities information will not be made available to the selection panel and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, please provide only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and tests will take place on 16 January 2018 and candidates who have not heard by this date should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or and it is therefore essential you include both of these in your application. Candidates should note that travel and incidental expenses incurred in attending the interview will not be reimbursed. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or hr@uea.ac.uk

4 APPENDIX A JOB DESCRIPTION REF: SC3233 Job Title: Recruitment Events Administrative Assistant Grade: Grade 4 Department: Reporting to: Recruitment and Outreach Department Recruitment Events Manager PURPOSE OF ROLE The post holder will work as part of team which has responsibility for all aspects of organisation of recruitment events including the Applicant and main Open Days of the University. Although based in the Recruitment and Outreach Department the role holder will liaise closely with admissions colleagues across the University to ensure involvement and engagement with our prospective students. MAIN DUTIES AND RESPONSIBILITIES To ensure efficient organisation and delivery of the main University Applicant Days, Open Days, Norfolk Higher Education UCAS fair and the annual Teachers and Advisers Conference To coordinate the student guide scheme (including recruiting, contracting, training and managing them throughout their time on the scheme) To coordinate and run campus tour afternoons and mini open days (held throughout the academic year) To coordinate the Accommodation Reps Scheme (ARS) including recruiting, contracting, training and managing students throughout their time on the scheme To assist with the delivery of on campus Enrichment Events where required To offer advice and answer enquiries regarding programmes on offer at Applicant Days and Open Days to parents and students via , phone and in person To provide support to the recruitment events team, often taking the format of communicating with applicants and liaising with administrative and academic staff To communicate with the admissions teams to ensure their involvement in recruitment events (e.g. campus tour afternoons) To supervise student guides who help to deliver the recruitment events

5 Working alongside the relevant offices and the Associate Deans (Admissions), to ensure that the office achieves the vision and strategy for admissions and recruitment across the University. GENERAL INFORMATION All role holders are expected to undertake such other appropriate duties as may be requested. December 2017

6 APPENDIX B PERSON SPECIFICATION REF: SC3233 Job Title: Recruitment Events Administrative Assistant Grade 4 Date: December 2017 Criteria Essential Desirable Education, Experience & Achievements Five GCSEs at Grades A-C (including Mathematics and English), or equivalent qualifications or experience experience of assisting in the delivery of promotional events experience of working in a busy office environment in an administrative role Skills & Knowledge proven competency in IT skills (Word, Excel, and databases) interpersonal, verbal and written communication skills customer service skills recent experience of website content development experience of being involved in the organisation of events in a HE environment knowledge of risk assessments and their importance presentation skills knowledge of HE sector Personal Attributes organised and methodical self-motivated to work independently without close supervision ability to use own initiative and resolve problems willingness to be flexible by undertaking additional duties willingness to undertake further training and learn new IT and other skills experience of managing competing priorities ability to work as part of a team Special Circumstances the post holder will be expected to work at planned weekend University events eg Applicant Days and Open Days ability to understand activities of the post in a wider University and Professional context