Job Analysis Questionnaire (JAQ) Orientation Session

Transcription

1 Job Analysis Questionnaire (JAQ) Orientation Session Classification and Compensation Study Management Advisory Group International, Inc. February 2015

2 MAG Professional Human Resources Consulting Management Advisory Group, Inc. (MAG) is a full-service HR consulting firm providing services in: classification review, classification/compensation, salary and benefits surveys, pay plan development, job analysis and evaluation, position specifications, and fully integrated human resources software.

3 This Presentation Will Cover: Project Understanding/Project Goals Role of Employees Role of Supervisors Job Analysis Questionnaires

4 Project Goal and Scope of Project: Henry County Public Schools seeks to conduct a comprehensive Classification and Compensation Study for: Approximately 1700 positions (full and part-time) Approximately 120 job classifications.

5 This project IS designed to: Ensure internal equity. Identify any needed market adjustments to the classification plan to ensure external equity. Make FLSA recommendations. Provide a process for future evaluation of positions.

6 This project IS NOT designed to: Identify staffing levels. Reorganize departments or functions. Evaluate individual employee performance/capabilities. Guarantee salary increases.

7 Role of Employee and Supervisor Both Serve as Subject Matter Experts. Both Provide Information Used for Job Analysis. Employees Provide Bulk of Information. Supervisors Review and May Comment. Supervisors May NOT Change Employee Answers. Supervisors May NOT Delete Employee Answers.

8 Job Analysis Questionnaire (JAQ) The Essential Data-Gathering Instrument of the Study. Used for Job Analysis. Employees in Scope of Study Complete Questionnaires. MAG provides JAQ Completion Progress List Supervisors Review Completed JAQs. Review & Analysis by MAG Consultants.

9 Job Analysis Questionnaire (JAQ) View a tutorial if desired: -click PowerPoint version or -click flash version Click the JAQ button to access your Job Analysis Questionnaire

10 Job Analysis Questionnaire (JAQ) Select Client Name, Henry County Public Schools then Click Go

11 Job Analysis Questionnaire (JAQ) E-version (Online JAQ): Enter UserID & Password then Click Go Henry County Public Schools User ID: Employee ID Password: Employee ID

12 JAQ Employee and Supervisor Information Page Enter Working Title if different from official title Check Promotion Date Select Supervisor from list ESSENTIAL: SET SUPERVISOR

13 Job Analysis Questionnaire (JAQ) Main Menu Navigate easily to every JAQ page. Checks show pages SAVED When completed, click Finished Print entire JAQ

14 Job Analysis & Classification Manager Level of Autonomy Definitions for Client Name 1. Trainee/Apprentice 2. Employee 3. Lead Worker 4. Supervisor/Crew Leader/Coordinator 5. Division Manager/Administrator/Coordinator (Small Division) 6. Department Director /Administrator (Large Division) 7. Superintendent 8. Other Be sure to click Save

15 Job Analysis & Classification Manager

16 List Essential Tasks Examples are available Enter Task Statements Rank order of Importance % of time spent on task

17 Areas of Responsibility for All Jobs Read carefully and select the level that best describes your job Give examples from your tasks to indicate why the level selected applies to your job

18 Job Factors Data Responsibility Judgment People Responsibility Complexity of Work Assets Responsibility Impact of Decisions Education Equipment Usage Physical Demands Communications Math Unavoidable Hazards Safety of Others Experience

19 Education, Experience, Licenses & Certifications Select what you believe is required for your job, not what you have or came to the job with. Also, list any licenses or certifications that are associated with performing your job.

20 For Unavoidable Hazards and Sensory Requirements Select ALL that apply Give examples from your work of how the items selected apply to your job

21 Next Steps Completion of Job Analysis Questionnaires: Approximately three weeks February 27, 2015 Supervisors review completed JAQs March 6, 2015 Classification Review Market Survey Development of Draft Report Presentation of Final Report