STAFF. Health and Wellness Benefit

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1 1 Health and Wellness Benefit Purpose The Camrose County Health and Wellness Benefit encourages and promotes Health and Wellness among Camrose County employees and creates a balance for our employees between their own well-being and the quality of work life they experience. This employment-related program supports the Camrose County s Core Organization and Workplace Values: 1. Customer Service 2. Continuous Improvement/Learning 3. Open Communication 4. Quality of Work Life 5. Participation Benefits of the Program The Camrose County Health and Wellness Benefit has defined health as being physical, mental and/or emotional. An employee can choose an activity that frees them up, both mentally and physically, from their day-to-day work environment. Must be a direct benefit to the employee Overall improvement of health and wellness Positive physical, emotional, spiritual and cultural benefits into the workplace by reducing barriers among co-workers through participation Feeling of personal satisfaction increases self responsibility and confidence Improves morale Increases motivation Improves Quality of Work Life Benefits to Camrose County Gains in productivity Decreases in absenteeism and turnover Lower medical costs and decreases in injuries Reduction in long term disability claims Reduced cardiovascular mortality Happier, more positive employees Improvements in corporate image and recruitment Improvement in staff retention

2 2 Eligibility Full time staff - 35 hours a week or more Permanent part-time staff - on a pro-rated basis New employees will be eligible after probation period on a pro-rated basis County Councillors Non Eligibility Part Time Seasonal Employees Criteria Two (2) written requests (Schedule A & B) must be submitted by the employee to the County Administrator or designate prior to accessing this benefit. January June = $ (schedule A) July December = $ (schedule B) Eligible employee/councillor will be required to complete Schedules A & B : Schedule A - Stage 1 - January June for a total Health and Wellness Benefit of $ must be submitted to the County Administrator or designate on or before June 30. Schedule B - Stage 2 - July December for a total Health and Wellness Benefit of $ must be submitted to the County Administrator or designate on or before December 31. The request must address the physical, mental, and emotional wellness of the employee, and speak to how this benefit will assist the employee with their physical, mental and/or emotional health. Upon approval from the County Administrator or designate, the employee will provide receipts for reimbursement up to the maximum allotment per request. Please Note: As per the above criteria, the written request must be completed, received and approved by the County Administrator, prior to the purchase of an Employee Health and Wellness Benefit. Receipts will not be accepted with the written request. Once approval is received it is the responsibility of the employee to submit their receipts to the payroll department for payment.

3 3 Use of the Camrose County Health and Wellness Benefit is not mandatory. However, if the employee chooses not to use their benefit or utilize only a portion of the benefit it will not be carried forward to the next year. Submissions are valid for only the current calendar year. (Budget year). As per Revenue Canada Rules and Regulations, the Health and Wellness Benefit will be considered to be a Taxable Benefit. If the employee leaves the employment of Camrose County before the end of the year in which their claim is made, the amount paid to the employee will be prorated and the employee will be required to repay the County or have the amount owning deducted from their final pay If the employee returns an item that has been purchased through the Camrose County Health and Wellness Benefit, the funds retrieved must be returned to Camrose County and the employee Health and Wellness Benefit Account will be credited accordingly If, in the event, approval is not given by the County Administrator or designate as per Schedule A or Schedule B, a written grievance may be submitted through the County Administrator to the Labour Relations Committee of Council within 5 working days. Examples of items that may be approved. Personal Development Books, Videos, Courses, Seminars Health & Fitness Facility Membership or Equipment (treadmills, stationary bikes, yoga mats and balls, weights, pedal bikes, inline skates, and associated classes such as belly dancing, martial arts, dance, and yoga) Computers (includes software) Cameras, Ipods, MP3 Players, CD players Smoking Programs not covered under medical (stress management) Relaxation Tapes Organized sports and recreation memberships (hockey, golf, curling, softball, baseball, volleyball, soccer) Fishing / Hunting Licenses Medical Procedures (MRI, massage therapy, laser therapy) Personal Trainers Health or nutrition education programs (diet programs)

4 4 Examples of items that may not be approved. Satellite Dish / Cable TV Motorcycle Helmet required by law Firearms Vehicle Parts or Maintenance Prescription Drugs Interest Charges Purchases for anyone other than yourself Newspapers, general interest magazines Extra Warranty on approved hardware/equipment

5 5 SCHEDULE A HEALTH & WELLNESS - WRITTEN REQUEST JANUARY TO JUNE Employee name: Employee status: Full-time Permanent Part-time Council Please circle one This application for the Employee Health & Wellness Benefit will address the needs of the employee Physical Mental Emotional Please circle one I believe that by participating in the following program or by purchasing the following: Please describe program or purchase That this will assist me in achieving the following: Please describe your goals and how you see this addressing your physical, mental or emotional needs. Employee signature Approved Denied County Administrator Cc - HR Employee File

6 6 SCHEDULE B HEALTH & WELLNESS - WRITTEN REQUEST JULY DECEMBER Employee name: Employee status: Full-time Permanent Part-time Council Please circle one This application for the Employee Health & Wellness Benefit will address the needs of the employee Physical Mental Emotional Please circle one I believe that by participating in the following program or by purchasing the following: Please describe program or purchase That this will assist me in achieving the following: Please describe your goals and how you see this addressing your physical, mental or emotional needs. Employee signature Approved Denied County Administrator Cc - HR employee file