INDIVIDUAL CONSULTANT PROCUREMENT NOTICE

Transcription

1 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE NATIONAL CONSULTANT TO CONDUCT DATA COLLECTION & DATA ENTRY FOR NATIONAL SURVEYS ON SUBSTANCE IN SECONDARY SCHOOLS PROCUREMENT NOTICE No. UNDP/IC/UNODC/017/2017 Date: 19 June 2017 / Country: Liberia Duty Station: Monrovia, Liberia Description of the assignment: National Consultant to Conduct Data Collection and Data Entry for National Surveys, on Substance use in Secondary Schools Project name: UNODC; under outcome2, XAW Z28, Support to the ECOWAS Regional Action Plan on illicit Drug Trafficking, related organized, Crime and Drug Abuse in West Africa Duration: Six (6) Weeks Starting date: Immediately Contract type: National Individual Contractor Languages: English Proposals should be submitted at the following address: by to bids.lr@undp.org (Please include procurement notice number in the subject area) no later than Monday, 3 July 2017 at 12:00 Noon (GTM). Any request for clarification must be sent by standard electronic communication to this info.lr.procurement@undp.org UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. 1. Background Drug abuse is major public health problem worldwide. While an estimated 246 million people aged 15 to 64 years used at least one illicit drug in 2013, more than 1 in 10 of the drug users are either injecting drugs or engaging in long duration or regular use of opioids, cocaine and/or amphetamines. In Africa, more than 45,000 people were said to be consuming cannabis, opoids, and opiates annually. Abuse of drugs and substances continues to be a major challenge as the cultivation and supply of illicit drugs 1

2 increases worldwide. Furthermore, West Africa serves as a transit area for illicit drugs such as heroin bound for Europe and other regions. While communities in West Africa suffer from psychosocial, economic, and health consequences of drug abuse, unavailability of reliable data for monitoring the extent, patterns, and trends of drug abuse constitutes a major setback to prevention, and demand reduction efforts in the region. Although available evidence suggests an increasing trend in drug use especially among young people in West Africa, data on extent of drug abuse, patterns and trends are inadequate for evaluation and planning of prevention of demand reduction and treatment programmes. Drug use behaviour often begin in early adolescence. While household surveys are targeted towards a wide segment of the population aged years, young respondents often form a small proportion of the target population such that resulting samples usually contain too few young people for analysis to be meaningful. School surveys are therefore important to estimate drug use prevalence among youths. While school survey is the most efficient and frequently used method for data collection on alcohol, tobacco, and drug use, it is also cost effective and relatively easy to conduct. Furthermore, school surveys may be more valid as young people are often more comfortable admitting to socially disapproved behaviours including drug use in school settings rather than in the home. 2. Justification and objectives of the project: The consultant(s) will be responsible for conducting the processes and implementation of data collection for a substance use research project among students in selected schools in Cote d Ivoire. He/she will also be responsible for entry of research data into appropriate electronic templates (Microsoft Excel/Access database). 3. Duties and Responsibilities: The consultant will work under the direct supervision of the Programme Officer (Epidemiology) and will closely work with the experts and national focal points in the country of assignment. The consultant will carry out the following activities, in line with the priorities of Outcome 2 of Project XAW/Z28: a) Take responsibility for the overall process of research data collection in all selected schools in Cote d Ivoire. b) Recruitment of research assistants to collect data in all selected schools. c) Provision of guidance/training to research assistants in the conduct of data collection. d) Entry of collected data entry into electronic spreadsheets. e) Submission of hard copies of completed questionnaire from all selected schools to UNODC. f) Submission of research data in electronic formats (Microsoft Excel/Access database). g) The consultant shall collaborate with the national focal points for West African Epidemiology Network on Drug Use (WENDU) and relevant stakeholders in the country in the conduct of the study. 2

3 h) Submission a report of activities and observations during the conduct of the survey in selected classes. i) Any other tasks necessary for the successful conduct of data collection and entry of research data 4. Deliverables/End Product(s): 5. Data collection plan 6. Data entry plan including quality assurance 7. Detailed work plan for data collection 8. Report of inception meeting with national stakeholders 9. Hard copies of hard copies of completed questionnaire from all selected schools 10. Research data in electronic formats (Microsoft Excel or Access database) 11. Report of activities and observations during the conduct of the survey in selected classes. 12. ECOWAS will oversee the implementation of the research. UNODC/ECOWAS shall be kept informed of the progress of the research at regular intervals. 5. Recruitment Qualifications Education: Academic qualifications: Masters Degree Academic Qualifications in social sciences or related technical field such as public health, development, psychology, demography, children or social research. Bachelor plus 7 years and above is desirable. Essential: Five years of progressive professional experience in programme/survey design, administration, monitoring and evaluation. Good qualitative and quantitative research skills including experience in conducting communitybased processes and/or research on drug (including alcohol) use and social issues. Experience of managing a team. Excellent knowledge of language of country where candidate is applying to conduct the study (i.e. English or French). Proficiency in Microsoft Office (Word, Excel, Powerpoint) and relevant internet and software. Experience in computer data entry for research analysis is strongly required. 3

4 Desirable: Experience in conducting research specifically on drug use epidemiology and large scale surveys. Good working knowledge of drug use epidemiology and contacts relevant to the conduct of the study would be desirable. Proven ability to work with and coordinate a multi-sectoral team. Languages: Knowledge of English Competencies required: Highly organized: able to plan, implement and monitor work with good attention to detail. Highly motivated: able to motivate and build the capacity of others and to drive initiatives forward with minimal day-to-day supervision. Ability to take the initiative within clearly defined parameters. Analytical and conceptual ability; excellent communication skills. Ability to make timely and quality judgments and decisions. Proven ability to keep to deadlines. Ability and willingness to work as part of a team; demonstrated ability to work with people of all ages including adolescents and young people. High tolerance for operating in an environment characterized by uncertainty and ambiguity. Commitment to continuous learning for professional development. 6. Payment Schedule The percentage of total remuneration for each deliverable Payment of 50% of costs shall be made after the submission of data files. Payment of the remaining balance at the submission of the final product. 7. Selection The selection will be done with the following points: Technical Proposal (100): Education (10 points) ; Professional experience in the area (20 points); 4

5 Experience in qualitative and quantitative research skills including experience in conducting community-based processes and/or research on drug (including alcohol) use and social issues. (20 points) ; Experience of managing a team (10 points); Experience in conducting research specifically on drug use epidemiology and large scale surveys (15 points); Experience in knowledge of drug use epidemiology and contacts relevant to the conduct of the study would be desirable (5 points); Ability to work with and coordinate a multi-sectoral team (5 points); Experience with United Nations System (10 points) Context knowledge (5 points) 8. Candidate s evaluation The candidates who will obtain 70 points will be consider for a financial proposal. Submission offers The Consultant need to prepare two proposals (technical and financial). The technical proposal will be contain: Certificates of education; Curriculum Vitae.; Prepare a brief concept note (maximum length - 5 pages) highlighting proposed objectives and methodology ; Complete UN Personnel History Form (P11 form); 9 The financial proposal: The financial proposal will include (the rate and fees). Other information: All applicant who not send the CV and all documents required will be rejected. 5

6 INSTRUCTIONS Please answer each question clearly and completely. Type or print in ink. Read carefully and follow all directions. UNITED NATIONS DEVELOPMENT PROGRAMME PERSONAL HISTORY FORM (for Individual Contracts) 1. Family Name First Name Middle name Maiden name, if any 2. Date of Birth Da Mo Yr 3. Place of Birth 4. Nationality (ies) at birth 5. Present nationality (ies) 6. Sexe 7. Height 8. Weight 9. Marital status Single Married Separated Widow Divorced 10. Permanent address 11. Present Address (if different) 12. Office Telephone No. Office Fax No. Office No. Telephone No. Fax No. Telephone No. Fax No. 13. Do you have a spouse and/or children? YES NO if the answer is "yes", give the following information: NAME Date of birth Relationship NAME Date of birth Relationship 14. Have you taken up any legal permanent status in any country other than that of your nationality? YES NO If the answer is "yes", which country? 15. Have you taken any legal steps towards changing your present nationality? YES NO If answer is "yes", explain fully: 16. Are any of your relatives employed by a public international organization? YES NO If the answer is "yes", give the following information: NAME Relationship Name of International Organization 17. What is your preferred field of work? 18. KNOWLEDGE OF LANGUAGES. What is your mother tongue? READ WRITE SPEAK UNDERSTAND OTHER LANGUAGES Easily Not Easily Easily Not Easily Fluently Not Fluently Easily Not Easily 19. For clerical grades only Indicate speed in words per minute List any office machines or equipment you can use English French Other languages Typing Shorthand

7 20. EDUCATIONAL. Give full details - N.B. Please give exact titles or degree in original language. A. UNIVERSITY OR EQUIVALENT Please do not translate or equate to other degrees. PAGE 2 NAME, PLACE AND COUNTRY ATTENDED FROM/TO DEGREES and ACADEMIC MAIN COURSE Mo./Year Mo./Year DISTINCTIONS OBTAINED OF STUDY B. SCHOOLS OR OTHER FORMAL TRAINING OR EDUCATION FROM AGE 14 (e.g. high school, technical school or apprenticeship) NAME, PLACE AND COUNTRY TYPE ATTENDED FROM/TO CERTIFICATES OR Mo./Year Mo./Year DIPLOMAS OBTAINED 21. LIST PROFESSIONAL SOCIETIES AND ACTIVITIES IN CIVIC, PUBLIC OR INTERNATIONAL AFFAIRS 22. LIST ANY SIGNIFICANT PUBLICATIONS YOU HAVE WRITTEN (Do not attach) 23. EMPLOYMENT RECORD: Starting with your present function, list in reverse order every employment you have had. Use a separate block for each FUNCTION. Include also service in the armed forces and note any period during which you were not gainfully employed. If you need more space, attach additional pages of the same size. Give both gross and net salaries per annum for your last and present FUNCTION. A. PRESENT FUNCTION (LAST FUNCTION, IF NOT PRESENTLY IN EMPLOYMENT)

8 B. PREVIOUS FUNCTION (IN REVERSE ORDER) PAGE 3

9 PAGE 4

10 24. DO YOU HAVE ANY OBJECTIONS TO OUR MAKING ENQUIRIES OF YOUR PRESENT EMPLOYER? YES NO PAGE ARE YOU NOW, OR HAVE YOU EVER BEEN A PERMANENT CIVIL SERVANT IN YOUR GOVERNMENT S EMPLOY? YES NO If answer if "yes", WHEN? 26. REFERENCES: List three persons, not related to you, who are familiar with your character and qualifications. Do not repeat names of supervisors listed in item 24. FULL NAME FULL ADDRESS BUSINESS OR OCCUPATION 27. STATE ANY OTHER RELEVANT FACTS IN SUPPORT OF YOUR APPLICATION. INCLUDE INFORMATION REGARDING ANY RESIDENCE OUTSIDE THE COUNTRY OF YOUR NATIONALITY. 28. HAVE YOU BEEN ARRESTED, INDICTED, OR SUMMONED INTO COURT AS A DEFENDANT IN A CRIMINAL PROCEEDING, OR CONVICTED, FINED OR IMPRISONED FOR THE VIOLATION OF ANY LAW (excluding minor traffic violations)? YES NO If "yes", give full particulars of each case in an attached statement. 29. I certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission made on a Personal History form or other document requested by the Organization may result in the termination of the service contract or special services agreement without notice. DATE: SIGNATURE: NB. You will be requested to supply documentary evidence which support the statements you have made above. Do not, however, send any documentary evidence until you have been asked to do so and, in any event, do not submit the original texts of references or testimonials unless they have been obtained for the sole use of UNDP.

11 OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Date Pa Lamin Beyai United Nations Development Programme Simpson Building Sekou Toure Avenue, Mamba Point Monrovia, Liberia Dear Sir/Madam: I hereby declare that: I have read, understood and hereby accept the terms of reference describing the duties and responsibilities of conduct data collection and data entry for national surveys, on substance use in secondary schools a) I have also read, understood and hereby accept UNDP s General Conditions of Contract for the Services of the Individual Contractors; b) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; c) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 d) I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]: An all-inclusive daily fee of [state amount in words and in numbers indicating currency] A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. e) For your evaluation, the breakdown of the above mentioned all-inclusive amount is attached hereto as Annex 2;

12 f) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures; g) This offer shall remain valid for a total period of days [minimum of 90 days] after the submission deadline; h) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; i) If I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual Contract with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf.the contact person and details of my employer for this purpose are as follows: j) I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work : Assignment Contract Type UNDP Business Unit / Name of Institution/Company Contract Duration Contract Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal :

13 Assignment Contract Type Name of Institution/ Company Contract Duration Contract Amount k) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. l) If you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. m) I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations or entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name and Signature: Date Signed : Annexes[pls. check all that applies]: CV or Duly signed P11 Form Breakdown of Costs Supporting the Final All-Inclusive Price as per Template Brief Description of Approach to Work (if required by the TOR)

14 BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL A. Breakdown of Cost by Components: Cost Components Unit Cost in USD Quantity Total Rate for the Contract Duration in USD I: Personnel Costs Professional Fee Insurance Days 30 Communications Transportation Others (pls. specify) Total Personnel cost (All inclusive) in USD II: Local Travel Expense at Duty Station Local Travel (Attending office) Field Travel, if any as per TORs Filed Living Allowance, if any as per TORs Others (pls. specify) To be provided by UNDP as the need arise Total Travel Cost at Duty Station (All inclusive) in USD Total Financial Proposal in USD B. Breakdown of Cost by Deliverables* Deliverables [list them as referred to Percentage of Total Price (Weight for payment) Amount

15 in the TOR] Deliverable 1 Deliverable 2 Deliverable 3 Deliverable 4 Deliverable 5 Deliverable 6 Total 100% USD *Basis for payment tranches