Job Description : Apprentice - Communities

Transcription

1 Job Description : Apprentice - Communities Waverley is an ambitious authority, committed to being one of the leading Councils in the country at a time of major change by developing a high performing, highly engaged staff team to share the organisation s values and deliver our corporate objectives. JOB DESCRPTON Job title: Service: Team: Location: Reporting to: Responsible for: Apprentice - Communities Communities Various The Burys, Godalming, Surrey, GU7 1HR Arts and Cultural Services Manager N/A OUR ORGANSATONAL VALUES Openness Excellence Fairness n Waverley we value openness and honesty where communication is clear and constructive and actions are transparent. n Waverley we value excellence, working in a consistent and professional way to achieve the highest standards possible, taking the time to recognise and celebrate success. n Waverley we value fairness and respect, working with integrity to ensure that everyone is treated well and has equal access to the opportunities available. Team Work Taking Ownership n Waverley we value team work and collaboration, with approachable staff actively contributing to our shared corporate goals. n Waverley we value taking ownership, where everyone feels personally committed to issues at hand and is working towards a positive outcome. PRNCPAL PURPOSE OF THE ROLE To be part of a high performing team, providing administrative support. To learn about how a Council operates and contribute to the day-to-day work of the team. 1 P a g e

2 To complete a diploma in Business Administration. To develop customer service skills through communicating with colleagues and residents. MAN DUTES AND ACCOUNTABLTES Handle enquiries from internal and external customers via , over the telephone and face to face. Communicate with external customers to work collaboratively with partnering organisations. Update and maintain systems and spreadsheets in order to ensure smooth running of the day-to-day work of the team. Provide administrative support to the team, such as scanning, printing and filing documents and data entry. Monitor inboxes as required to ensure all queries from internal and external stakeholders are dealt with appropriately. Health and Safety Comply with all Health and safety legislation for your area of work, ensuring that risks are identified, managed and monitored as required.comply with all Health and safety legislation for your area of work, ensuring that risks are identified, managed and monitored as required. DMENSONS OF THE ROLE 2 P a g e Answer and phone up to 15 a week for Arts and Culture. Work with the communications team to create promotional materials. Liaise with organisation across Waverley and support the work of the Arts and Culture Team and the wider communities team. Ticket sales for our cinema at the Borough Hall approx. 20 a week. Leisure Team enquires around 20 per week. Event support for high profile events across Waverley B.C and beyond e.g. Surrey Youth Games, Sport Relief, World War remembrance and Living Well Week. DEVELOPMENT (WHAT YOU CAN EXPECT TO LEARN AND WHAT S EXPECTED OF YOU N THE COURSE OF YOUR APPRENTCESHP) What you can expect from Waverley What Waverley expects of you 3 Months To receive an introduction to and training in your role. To participate in Apprenticeship nduction. To be part of a supportive environment. To participate in Council nduction. To be given training in To show commitment to the relevant T systems. To receive dedicated time set nclusion in team discussions/meetings. 6 Months To learn how to respond to a basic level of customer To be attentive, listen carefully and ask questions when you are unsure. To deal with customers in a polite, friendly, helpful and respectful

3 enquiries. To receive dedicated time set 12 Months To receive dedicated time set 18 Months Assistance with developing your CV and support with applications for positions both internal and external to the Council. manner. To show commitment to the Develop work relationships and contact with other apprentices and colleagues delivering services. To show commitment to the Fully deliver dimensions of the role as a team member. Completion of the To receive dedicated time set CUSTOMERS AND CONTACTS NTERNAL Waverley Borough Council colleagues/teams EXTERNAL Councillors Partner organisations Members of the public SERVCE/TEAM STRUCTURE Arts and Cultural Services Manager Venue Manager Curator Godalming Museum Venue Officer Apprentice - Communities 3 P a g e

4 PERSON SPECFCATON Candidates must be able to fully demonstrate all essential criteria within their application form to be shortlisted for this role. PERSON SPECFCATON ESSENTAL CRTERA HOW ASSESSED DESRABLE CRTERA HOW ASSESSED QUALFCATONS/ EDUCATON / TRANNG / EXPERENCE Basic literacy and numeracy skills. A/ Maths, English and T GCSE (or equivalent). A//C KNOWLEDGE /TECHNCAL SKLLS COMMUNCATON CUSTOMER SERVCE Positive attitude when asked to complete tasks. Good listening skills. Able to understand others points of view. Prompt in responding to inquiries. Friendly and helpful. Able to accurately record customers requests. Good understanding of Microsoft Office (e.g. Word, Excel, Outlook, Powerpoint). Experience of using a range of different communication styles in a voluntary or paid job (e.g. face-to-face, telephone, e- mail, letter). Experience of paid or voluntary work dealing with customers (e.g. as a receptionist, in a shop, bar or restaurant). Motivated to help resolve customers problems. Understanding of and commitment to promoting equality and diversity in service delivery. TEAM WORKNG Works with other people to achieve shared goals. Deliver the work set. Treat everyone with respect. Experience of team working where you have achieved a shared goal (e.g. sports team competition, school project, Scouts/Guides badges etc). MANAGNG SELF AND OTHERS Reliable. Able to meet deadlines. Experience of achieving assignment deadlines or helping to arrange an event or activity that had 4 P a g e

5 CAN DO APPROACH / ACHEVNG RESULTS SPECAL REQUREMENTS Takes pride in work. Responds to changing needs and circumstances. Keen to learn and develop skills. For business continuity purposes you are required to have access to the internet at home via broadband on a PC, laptop or tablet. to run to time (e.g. school play/production, music event, school dance). Experience of making improvements to an existing project or starting something new (e.g. setting up a club or society or making changes to something in school or at work that has made something work better). A/ Full driving licence. A/ Ability to set up seating and tables in accordance with manual handling procedures. How assessed A = Application CV/Personal Statement C = Certificates/professional Registration D = DBS police check E = Exercise = nterview M = Medical assessment For Official Use only Job title: Apprentice - Communities Post no: AQ06 Service: Communities JE score: N/A Team: Various Pay band: Apprentice Location: The Burys Position type: Full time Godalming, (if part time, working 35 Hours/ Five day week Competencies: (level 1 4) REVEWED BY: CHECKED N: LAST UPDATED: Surrey GU7 1HR pattern) Communication: 1 Customer Service: 1 Team Working: 1 Managing Self and Others: 1 Can do approach/results 1 Kelvin Mills Employee Services this? Yasmine Makin 27/07/17 27/07/17 27/07/ P a g e