Student epaf Overview

Transcription

1 Student Assistant & Research Student epaf Worksheets Page 1 of 15

2 Student epaf Overview Electronic Personnel Action Forms (epafs) are used for routing and approval of certain changes to employee job information. epafs update an employee s record in Banner Human Resources (HR). They are date driven and must be completed by the originator; approved by all the various approvers; applied in an automatic nightly process. Logon to using your mywsu ID and current password. There are two ways to access epafs. OR To customize your channel, click on the Edit button to access Preferences for the Personnel Action Notices channel. Check Return For Correction to view all epafs with this status in your channel. Click Apply then Back at the bottom of the channel to save the settings and exit the preference page. You can customize your settings at any time. Where do I find Request for Security Pay Period Dates Reporting Services HR epaf Reports folder Worksheets Budget officers are required to complete the Student Assistant epaf Request for Access and Set-Up Form. Contact Julie Windham (ext. 3644) in Human Resources for assistance. Pay period start and end dates can be viewed on Select Forms Index from the left navigation bar. Click on the letter <P> in the Alphabetical Index of HR Forms. Select the appropriate fiscal year under Pay Schedule. Department timekeepers can also view pay period dates on the Banner form PTRCALN. Reports start with these codes to group them based upon usage. ACC Security access reports used by budget officers and originators to determine who has access to HR organization codes. APP Approver reports. EPA epaf reports by employee or organization code(s). The detail reports are as of close of the last business day. ORIG A series of reports primarily used by epaf originators. Prior to starting an epaf, complete the appropriate epaf worksheet. Information may be needed from Reporting Services, HR epaf folder or Worksheets (this document) are posted on Help for Faculty/Staff tab. Locate the Human Resources Help channel and select Electronic Personnel Action Form (epaf). Case Sensitive Self Service is case sensitive, use Capital Letters when entering information. Reporting Services is not case sensitive. Originator Options Save Submit Update Delete Void Cancel Do Not Use! Saves the entries in Banner but does not send it to the approval queues. Transaction status is Waiting. Sends the epaf to the approval queues. Available from the epaf Preview page. When selected, allows the originator to change entries. Available if the epaf has not been submitted or is Waiting. Use Delete to remove the epaf from Banner. An epaf can be voided after it has been submitted to the approval queue but is not yet Complete. If the epaf has a transaction status of Complete, it can be cancelled. Cancel does not submit the epaf to the approval queues. A cancelled epaf cannot be changed but can be viewed. Student Assistant & Research Student epaf Worksheets Page 2 of 15

3 Reporting Services Folder: HR epaf Reports Student Assistant and Research Student epafs ORIG00140 Enrollment/Employment Verification When hiring a student assistant, start the process by running the Enrollment/Employment Verification report located in Reporting Services, HR epaf Reports folder. Enter the student s mywsu ID (name look-up is not available). Enrollment/Employment Verification Report Does the student shown below need to complete OHR hiring paperwork? Is the I9-Date blank? This will determine the Job Change Reason code. Review requirements for employment. If the I-9 is blank or more than three (3) years old, the student is to complete hiring paperwork and personally deliver it to OHR for entry into Banner before the epaf is entered by the Originator. See the appropriate epaf worksheet to determine the correct code based upon the entry of an I9 Date. This is the Last Effective Date Do not use this as the Job Begin Date on New Hire or Additional Job epaf. Student Assistant & Research Student epaf Worksheets Page 3 of 15

4 ORIG00120 Positions by Organization Report Active positions Reporting Services Folder: HR epaf Reports Student Assistant and Research Student epafs Displays all active position numbers assigned to the organization code in a fiscal year. An organization code has one program code. Example 1 Funded by One Organization and Fund The first funding line is automatically entered based on the Position number. Example 2 Funded by One Organization and Different Funds Example 3 Funded by Different Organizations If the student s wages are funded by the same organization code, but different fund codes: 1. The funding information on the first line is automatically entered based on the Position number. The percentage on the first line was changed to reflect the new funding. 2. On the second line: The COA (Chart of Accounts) is always the number 1. The correct Fund, Organization, Account and Program codes were manually entered was also entered in the Percent column. 3. Click Save and Add New Rows. The percent Total is updated and must equal If the student s wages are funded by different organization codes: 1. Locate the correct Position number, Fund, Organization Account and Program codes on Reporting Services, Positions by Organization Code for all funding sources to be used on the epaf. 2. Create a New Hire epaf for the primary position. The funding information is defaulted based upon the Position number. The primary position will be funded 100% for the number of hours entered in Hours per Pay. In this example, the student is expected to work a total of 30 hours in the pay period. On the primary position, 20 hours is entered in Hours Per Pay. 100% of the 20 hours will be funded as shown in Example Create an Additional Job epaf for each additional organization code. In this example, 10 hours was entered in Hours per Pay on an Additional Job epaf. (30 total hours 20 hours on the primary position = 10 hours on the Additional Job, secondary position) 4. Line one of the funding is automatically populated based upon the Position number. In this example, 100% of the 10 Hours Per Pay is funded by the (secondary) Position number. Questions? Questions regarding position numbers and funding? Contact Payroll (ext. 3074) for assistance. Student Assistant & Research Student epaf Worksheets Page 4 of 15

5 Where to access Step 1: Approval Category Step 2: Approval Levels Optional Grant / ORA Required Optional Work Study Required Step 2a: Assign a User Name Step 2b: Add a new approval level From the epaf Originator Summary menu, select Default Routing Queue in the footer menu. Select the appropriate Approval Category (epaf) from the drop down list. Click Go to continue. Student epaf Default Routing Queues Locate the defaulted Approval Level in the chart and assign the User Name as outlined in Step 2a. Approval Levels User Name Required Action 5 HR Verify / Background Check Cathy James Approve 15 Chair / Budget Officer Varies by department If position is funded by Greg Jones Approve 65 Payroll Approval Lois Bogdanovecz Approve 80 Human Resources Approval Margene Webster Approve 95 Human Resources Applier Julie Windham Apply 10 Department Supervisor Varies by department FYI or Approve 10 Department Supervisor Principal Investigator (PI) if funding includes Varies by department FYI or Approve 20 - Grants Approval if funding includes 70XXXX or Tamara Atwater Approve 25 Dean / Budget Review Officer if funding includes 70XXXX or Dean / Budget Review Officer (Optional for organization codes other than 70XXXX and ) 35 Financial Aid Approval is required for students receiving Federal Work Study Varies by department Varies by department Karen Porter Assign a User Name to each of the listed Approval Levels using one of these methods. Click on the magnifying glass and select the approver from the drop down list or Enter the approver s mywsu ID (using Capital Letters). Approvers can be added to the routing queues; however, additions must be made correctly! 1. Click on the drop down arrow located on the first Not Selected line. Approve FYI or Approve Approve FYI on Termination 2. An approver can only be assigned to one approval level. 3. Assign Required Action Approve or FYI. Only HR Applier has a Required Action of Apply. Step 3: Review/Verify Required Action Step 4: Save How to update the mandatory Approval Levels Verify/select the appropriate Required Action. Defaulted entries are assigned when setting up the epafs Default Routing Queue and can be changed on the individual epaf. Click Save and Add New Rows to save changes and reorder the list. From time to time, changes are made to the mandatory approval levels, information is sent to originators by Office of Human Resources. Follow these steps to remove the current approval levels and add the new. 1. Select the appropriate Approval Category, click Go to retrieve the current information. 2. After clicking the Save and Add New Rows button, the Remove column will display on the far right. 3. Check all of the Remove boxes and click the Save and Add New Rows button. 4. Verify the correct Approval Category is selected and click Go to retrieve the updated approval levels. 5. Follow Steps 2 4 above to assign the User Name and save the changes. Student Assistant & Research Student epaf Worksheets Page 5 of 15

6 Student epaf Originator Summary and Messages Originator Summary Current tab epafs awaiting action by the originator are shown on the epaf Originator Summary, Current tab. Select an employee s epaf by clicking on their name. To change the sort, click on the yellow arrows in the heading. Transaction Status box is used to select All or: The epaf was saved but not submitted to the Waiting approver. Return for Returned to the originator for correction. Revise Correction and Submit the epaf or Void it. History tab epaf Options Defined Delete Permanently removes an epaf with a Transaction Status of Waiting or Return for Correction. Void A voided epaf remains available for viewing only. Update Click Update to access the epaf and make correcting entries. Save and Submit. The epaf will be resubmitted to the approval queues. Add Any additional details about the epaf can be recorded in Comments. Comments cannot be Comment updated or removed after they are saved and are part of the employee s personnel record. Transaction Status box is used to select All or: An originator can Return for Correction or Pending Void a Pending epaf. Approved Complete Void Cancelled Do Not Use! Disapproved The transaction status will change to Approve after all approvers have approved the epaf. After the epaf is applied in a nightly process, the status is changed to Complete and the employee s job record in Banner is updated. The originator or OHR superuser voided the transaction. It can be viewed but not updated. The originator can cancel an incomplete epaf after saving it, can be viewed but not updated. If the epaf has a transaction status of Complete, the originator can use the Cancel option. However, Cancel does not submit the epaf to the approval queues or make any changes in Banner. It simply changes the transaction status to Cancel and remains view only. If an approver disapproves the epaf it is returned to the originator s History tab. Approvers are asked NOT to use this option. Error messages will stop the epaf from submitting to the approvers. Errors must be corrected. Error: Resolution: First Name, SSN, Birth Date, Sex Code or Ethnic Code OHR must enter the employee s information in Banner prior to incomplete. the submission of the epaf. Job Effective Date cannot be prior to Job Begin Date. Begin Date cannot be later than Jobs Effective Date. Begin Date must equal the first Jobs Detail Effective Date. Review the specific epaf worksheet for detailed information regarding dates. Date cannot be prior to the Base Job Begin Date of XX/XX/XXXX Begin Date must equal the first Jobs Detail Effective Date. New Effective Date cannot be after Employee s Termination Date. Future dated Job record must be deleted before ending job. If the problem persists, contact OHR. Warning messages will not stop the epaf from submitting to the approvers. Warnings must be reviewed. Warning: Resolution: Encumbrance has been set to 0, because method is Hours All new epafs will receive this warning, additional action is NOT Input. required. Continue to Save and Submit. If labor distribution, rate of pay, work schedule, etc. is changed Changes will not be made to any initialized time entry records. and their time record has been extracted, the epaf changes will not be reflected on the current time record in Banner. One or more epaf dates are older than the dates on the Future changes exist starting on MM/DD/YYYY employee s current record in Banner. Call OHR for assistance. Student Assistant & Research Student epaf Worksheets Page 6 of 15

7 New Hire: Student Assistant and Research New/Add Worksheet Questions? General epaf questions: or ext Student employment: or ext Payroll for position codes or ext When to use Use the Research New/Add Job epaf when the new or additional position is funded by organization codes 70XXXX or Use the New Hire epaf when the position is not funded by organization codes listed in the previous bullet. And the student does not have an active position listed on the Enrollment/Employment Verification Report. If the student has a position listed, use the Additional Job epaf. Required: Reporting Services, HR- EPAF Reports ORIG00140 Enrollment/Employment Verification Report ORIG00120 Positions by Organization Report ORIG00160 epaf Job Begin Date ORIG00180 Grant Start-End Dates by Organization Code If the I9 is blank or more than three (3) years old, the student is to complete hiring paperwork and personally deliver it to OHR for entry into Banner before the epaf is entered. New Hire or Additional Job epaf? If the student does not have a position listed on the Enrollment/Employment Verification Report, use the student New Hire epaf. If the student has a position listed, use the Research New / Additional Job epaf Verify the correct position number and funding. Details on page 4. Questions? Contact Payroll at ext Enter the student s mywsu ID and the position number they are being hired into. For example, If a date is listed on the report, enter it into the Job Begin Date, otherwise, enter the Query Date. After selecting the organization code (70XXXX), the starting and ending dates for each grant are listed. New epaf Person When hiring a new student, use Search (magnifying glass) or enter the mywsu ID on New epaf Person. To Search, click the magnifying glass and enter the criteria. Query Date Instructions Can the epaf be approved and applied at least two business days prior to the current pay period s timekeeping completion deadline? If it can, it s considered Current. Enter the student s first day of work or the Pay Period Start Date. If not, it s considered Late. Enter the next Pay Period Start Date. Today s date is defaulted but is often changed. Do not use a Query Date that is within a past (completed) pay period. If the wrong Query Date was entered, delete/exit the epaf and START OVER. New Job Approval Category Go Click on the drop down arrow and select the appropriate approval category. Advance to next page. Enter the Position number and press Tab. Suffix is always two zeros (00). Press Tab and click Go to continue. Continued on next page Student Assistant & Research Student epaf Worksheets Page 7 of 15

8 New Hire: Student Assistant and Research New/Add Worksheet, continued The Query Date cannot be in a completed pay period. Employee Class Code Employee Group Code RS Regular Student or WS Work Study Student SREG Regular Student or SWKS Work Study Student Home Organization Timesheet Orgn Code Distribution Orgn Timesheet Orgn Code Job Begin Date Contract Type See Special Instructions Primary; if error occurs, change to Secondary Personnel Date Job Change Reason Salary Group Regular Rate Hours per Pay (period) Timesheet Orgn Supervisor ID Query Date or First day of work See Special Instructions The current fiscal year is defaulted. In this example, FY12A is used. Hourly pay rate Minimum wage is $7.25 Do not enter a $ or comma 2 * average hours per week student is scheduled to work Timesheet Orgn Code Faculty or staff responsible for verifying timesheet. Use Capital Letters. Special Instructions Employees can have multiple positions but each position has an original Job Begin Date. To locate the date, run epaf Job Begin Date in Reporting Services. Job Begin Date Enter the student s mywsu ID and the position used on the New Hire or Research New/Add Job epaf. Job Change Reason If a date is listed on the report, enter it into Job Begin Date, otherwise, enter the Query Date. Review the I9 Date in Reporting Services: ORIG00140 Enrollment/ Employment Verification Report HIREV Hire Vacant (Adds the person to the State payroll system) REHIR Rehire (Person exists in the State payroll system) If the I9 Date is blank or If person is currently employed at The Sunflower or ICAA (Athletics) and is being hired by a university department. If I9 Date is not blank. Continued on next page Student Assistant & Research Student epaf Worksheets Page 8 of 15

9 New Hire: Student Assistant and Research New/Add Worksheet, continued Jobs Labor Distribution The Fund, Organization, Account and Program codes are defaulted from the position number. If the position is funded by one organization and fund and the codes are incorrect, verify the correct position number was entered on the epaf (see Job number at the top of the page). If the position number is incorrect, delete the epaf and start over. If the position number is correct, contact Payroll at extension 3074 for assistance. If the position is funded by more than one organization or fund code, refer to Positions by Organization on page 4 for additional information. The Effective Date is defaulted from the Query Date. Percent column must total Termination section for Research New Hire/Add Job Jobs Effective Date and Personnel Date Last day of work, Pay Period End Date or Grant End Date Approval Level Review the Approval Level and, if necessary, make changes. Grants Approval AND Dept Budget Review Officer with Required Action of Approve are required for all 70XXXX or organization codes. See page 5 for details. Financial Aid Approval with at Required Action of Approve is required for students receiving Federal Work Study. Comment Save Submit Delete Warning message Free form Comments can be entered. Comments become part of the employee s personnel record as soon as they are saved and cannot be revised. Enter short and accurate messages. Use comments to document the reason for any retroactive or back-dated change. Save the epaf. Click Submit and review any Warning Messages. Banner will add the epaf to the Routing Queue for approval after all Error Messages are resolved. To remove the epaf, click Delete. If the following WARNING is received, additional action is not required. Continue to Save and Submit. Encumbrance has been set to 0, because method is Hours Input. Student Assistant & Research Student epaf Worksheets Page 9 of 15

10 Questions? When to use Required from Reporting Services New epaf Person ID or Search Change of Status: Student and Research Student Worksheet General epaf questions: or ext Student employment: or ext Payroll for position codes or ext Use the Change of Status epaf if a student or research student has a change to their position such as rate of pay or funding. If terminating the employee, use the Student Assistant Termination epaf. ORIG00140 Enrollment/Employment Verification Report Verify student name, position, eligibility, etc. ORIG00120 Positions by Organization Report - Verify the correct position number and funding. Enter the student s mywsu ID (use Caps) or click the magnifying glass for Person Search. Enter Last/First Name or the mywsu ID. Query Date Instructions Approval Category Go Can the epaf be approved and applied at least two (2) business days prior to the current pay period s timekeeping completion deadline? If it can, it s considered Current. Enter the date the change will take effect. The date must be within the current pay period. If not, it s considered Late, enter the next Pay Period Start Date. Retroactive - If the change was effective in a previous pay period, enter the current or next Pay Period Start Date, based upon the rules above. If the wrong Query Date was entered, delete/exit the epaf and START OVER. Click on the drop down arrow and select the appropriate approval category. Advance to next page. Today s date is defaulted but is often changed. Do not use a Query Date that is within a past (completed) pay period. Existing Jobs Locate the student s current position to be changed. Select the position s radio button on the right and click Go to continue. Query Date cannot be prior to Last Paid Date or in a completed pay period. Query Date or, if retroactive Personnel Date pay change, enter the date the change is to take effect. PYOTH Hourly rate change Job Change UPDAT Funding change or Reason Hours per Pay change Hourly pay rate, no $ or comma Regular Rate Hours per Pay (period) Supervisor ID Minimum wage is $ * Average hours per week student is scheduled to work Faculty or staff member responsible for verifying timesheet. Use Capital Letters. Continued on next page Student Assistant & Research Student epaf Worksheets Page 10 of 15

11 Change of Status: Student and Research Student Worksheet, continued Jobs Labor Distribution The Fund, Organization, Account and Program codes are defaulted from the position number. If the position is funded by one organization and one fund and the codes are incorrect, verify the correct position number was entered on the epaf. If the position number is incorrect, delete the epaf and start over. If the position number is correct, contact Payroll at ext for assistance. If the position is funded by more than one organization or fund code, refer to Positions by Organization on page 4 for additional information. Do not change the Effective Date! It is defaulted from the Query Date. Percent column must total Approval Level Comment Review the Approval Level and, if necessary, make revisions. Grants Approval AND Dept Budget Review Officer with Required Action of Approve are required for all 70XXXX and organization codes. See page 5 for details. Financial Aid Approval with a Required Action of Approve is required if the student is receiving Federal Work Study. Free form Comments can be entered. Comments become part of the employee s personnel record as soon as they are saved and cannot be revised. Enter short and accurate messages. Use comments to document the reason for any retroactive or back-dated change. Save Submit Delete Warning message Save the epaf. Click Submit and review any Warning Messages. Banner will add the epaf to the Routing Queue for approval after all Error Messages are resolved. To remove the epaf, click Delete. If this message is received, additional action is not required. Continue to Save and Submit. **Warning** Encumbrance has been set to 0, because method is Hours Input. Student Assistant & Research Student epaf Worksheets Page 11 of 15

12 Additional Job: Student Assistant Worksheet Questions? General epaf questions: or ext Student employment: or ext Payroll for position codes or ext When to complete Use the Additional Job epaf when hiring a student assistant and the student has an active position listed on the Enrollment/Employment Verification Report. Use the Research New/Add Job epaf when adding a research position to a student. This will allow the grant end date to be entered into the termination section of the Research New/Add Job epaf. Required: Reporting Services, HR-ePAF Reports New epaf Person ID or Search ORIG00140 Enrollment/Employment Verification Report ORIG00120 Positions by Organization Report ORIG00160 epaf Job Begin Date ORIG00180 Grant Start-End Dates by Organization Code If the I9 is blank or more than three (3) years old, the student is to complete hiring paperwork and personally deliver it to OHR for entry into Banner before the epaf is entered. New Hire or Additional Job epaf? If the student does not have a position listed on the Enrollment/Employment Verification Report, use the student New Hire epaf. If the student has a position listed, use Additional Job epaf Verify the correct position number and funding. Details on page 4. Questions? Contact Payroll at ext Enter the student s mywsu ID and the position number they are being hired into. For example, If a date is listed on the report, enter it into the Job Begin Date, otherwise, enter the Query Date. After selecting the organization code (70XXXX), the starting and ending dates for each grant are listed. Enter the student s mywsu ID (use Capital Letters) or click the magnifying glass for Person Search and check the Employee box. Enter Last/First Name or the mywsu ID. Query Date Instructions Can the epaf be approved and applied at least two business days prior to the current pay period s timekeeping completion deadline? If it can, it s considered Current. Enter the current Pay Period Start Date. If not it s considered Late. Enter the next Pay Period Start Date. Today s date is defaulted but is often changed. Do not use a Query Date that is within a past (completed) pay period. Approval Category Go If the wrong Query Date was entered, delete/exit the epaf and START OVER. Click on the drop down arrow and select the appropriate approval category. Advance to next page. New Job Enter the position and press Tab. Suffix is always two zeros (00). Press Tab and click Go to continue. Continued on next page Student Assistant & Research Student epaf Worksheets Page 12 of 15

13 Additional Job: Student Assistant Worksheet, continued Job Begin Date Contract Type Personnel Date Salary Group Regular Rate Hours per Pay (period) Timesheet Orgn Supervisor ID See Special Instructions Primary, if error occurs, change to Secondary Query Date or First day of work Fiscal year in which wages are charged. For example, FY12A Hourly pay rate, no $ or comma Minimum wage is $ * average hours per week student is scheduled to work Timesheet Orgn Code Faculty or staff member responsible for verifying timesheet. Use Capital Letters. Special Instructions Employees can have multiple positions but each position has an original Job Begin Date. Job Begin Date Run epaf Job Begin Date in Reporting Services. Enter the student s mywsu ID and the position for the Additional Job or Research New/Add Job epaf. If a date is listed on the report, enter it into Job Begin Date, otherwise, enter the Query Date. Jobs Labor Distribution The Fund, Organization, Account and Program codes are defaulted from the position. If the position is funded by one organization and one fund and the codes are incorrect, verify the correct position was entered on the epaf. If the position is incorrect, delete the epaf and start over. If the position is correct, contact Payroll at ext for assistance If the position is funded by more than one organization or fund code, refer to Positions by Organization on page 4 for additional information. Do not change the Effective Date! It is defaulted from the Query Date. Percent column must total Approval Level Comments Grants Approval AND Dept Budget Review Officer are required for all 70XXXX or organization codes. See page 5 for details. Financial Aid Approval with a Required Action of Approve is required if the student is receiving Federal Work Study. Free form Comments can be entered. Comments become part of the employee s personnel record as soon as they are saved and cannot be revised. Enter short and accurate messages. Use comments to document the reason for any retroactive or back-dated change. Student Assistant & Research Student epaf Worksheets Page 13 of 15

14 Questions? When to complete Termination of a research student General epaf questions: training@wichita.edu or ext Termination: Student and Research Student Worksheet Student employment: epaf@wichita.edu or ext Payroll for position codes Payroll@wichita.edu or ext Complete the Termination epaf as soon as possible when ending a student or research student s position with the organization. The Research Student New /Add epaf is used to hire or add an additional job to a student whose position is funded by organization codes 70XXXX or The entry of the Termination Personnel Date is entered and is the grant end date or the student s last day of work. If the student s last day of work is later changed, a Termination epaf is required. Contact the Payroll Office and request removal of the student s Personnel Termination Date. Termination epafs will not process until the date is removed. New epaf Person ID or Search Query Date Instructions Can the epaf be approved and applied at least two business days prior to the current pay period s timekeeping completion deadline? If it can, it s considered Current. Enter the student s last day of work. Enter the student s mywsu ID (use Caps) or click the magnifying glass for Person Search and check the Employee box. Enter Last/First Name or the mywsu ID. If not, it s considered Late. Enter the next Pay Period Start Date. Retroactive: If the termination was effective in a previous pay period, enter the current or next Pay Period Start Date, according to the rules above. The actual termination date is entered into the Termination Personnel Date. Today s date is defaulted but is often changed. Do not use a Query Date that is within a past (completed) pay period. If the wrong Query Date was entered, delete/exit the epaf and START OVER. Approval Category Go Click on the drop down arrow and select the appropriate approval category. Advance to next page. Existing Jobs Select the student s correct position to be terminated and click Go. Continued on next page Student Assistant & Research Student epaf Worksheets Page 14 of 15

15 Termination: Student and Research Student Worksheet, continued Query Date and Jobs Effective Date cannot be prior to Last Paid Date or in a completed pay period. Personnel Date Query Date, Last day of work or Grant End Date Special Instructions Personnel Date The grant end date is listed on the ORIG00180 Grant Start - End Dates by Organization Code in Reporting Services. Approval Levels Grants Approval AND Dept Budget Review Officer are required for all 70XXXX and organization codes. See page 5 for details. Financial Aid Approval with a Required Action of FYI is required if the student is receiving Federal Work Study. Comment Save Submit Delete Free form Comments can be entered. Comments become part of the employee s personnel record as soon as they are saved and cannot be revised. Enter short and accurate messages. Use comments to document the reason for any retroactive or back-dated change. Save the epaf. Click Submit and review any Warning Messages. Banner will add the epaf to the Routing Queue for approval after all Error Messages are resolved. To remove the epaf, click Delete. Student Assistant & Research Student epaf Worksheets Page 15 of 15